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Maungakiekie Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MAUNGAKIEKIE COMMUNITY BOARD
HELD ON THURSDAY, 21 MAY 2009 AT 6:00PM
IN THE ONEHUNGA COMMUNITY CENTRE
83 CHURCH STREET
ONEHUNGA

PRESENT: Ms Bridget Graham, QSM [Chairperson]
  Mr Brett Clark [Deputy Chairperson]
  Ms Olga Brochner  
  Ms Lynn Messervy  
  Mr Simon Randall  
  Councillor Peseta Lotu-Iiga, MP  
  Councillor Richard Northey, ONZM [from 6:02pm, item 4.1]
ALSO PRESENT: Councillor Leila Boyle  
  Councillor Bill Christian, JP  

  1. Top APOLOGIES

    Moved: Graham/ Clark

    That the apology from Councillor Northey for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Graham/ Clark

    That the minutes of the Maungakiekie Community Board meeting held on Thursday, 16 April 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1 AMANDA KINZETT - ONEHUNGA BUSINESS ASSOCIATION

    Amanda Kinzett, town manager, Onehunga Business Association, was in attendance to address the Board regarding Onehunga Library foyer and Elizabeth Yates sign that needed to be repaired due to bad weather conditions.

    Moved: Graham/Brochner

    That Amanda Kinzett, town manager, Onehunga Business Association, be thanked for her presentation regarding the Onehunga Library foyer and Elizabeth Yates sign that needed to be repaired due to bad weather conditions.

    CARRIED

    4.2 GARTH HOULTHAM - CAMPAIGN FOR BETTER TRANSPORT CBT

    Garth Houltham was in attendance to address the board regarding the campaign for better transport.

    Moved: Graham/Brochner

    That Garth Houltham, Campaign for Better Transport, be thanked for his presentation regarding the campaign for better transport.

    CARRIED

  5. Top ONEHUNGA LIBRARY AND COMMUNITY CENTRE FOYER RECONFIGURATION

    Kay Forrester, Service Enhancement and Planning Manager, Debbie Belcher, Service Delivery Manager Tamaki ki raro and Anthea Bernard, Facilities Management Officer were in attendance to speak to this item.

    Moved: Graham/Messervy

    1. That the information memorandum of the Facilities Management Officer dated 8 May 2009 be received.
    2. That the Board rejects both Plan A and Plan B on the grounds that the community loses a valuable space for community events, which is what this area was designed for.
    3. That the Board forms a working party consisting of users of both library and community centre and community board to look at ways of using the foyer in the way in which it was designed to be, and also an attractive and welcoming quiet space where the public can wait or read.
    4. That the Board recommends to the working party described in resolution C that visibility from the Community Centre to the foyer is improved in any design.

    CARRIED

  6. Top CENTRAL PLACE TEAM SIX MONTHLY REPORT

    Max Adler, central place manager and Kat Teirney, community services advisor were in attendance to speak to this item.

    Moved: Graham/Clark

    That the report entitled Central place team six monthly report of the central place manager dated 1 May 2009, be received.

    CARRIED

  7. Top ONEHUNGA BAY RESERVES

    Moved: Graham/Clark

    1. That the memorandum of the Onehunga Bay Reserve, of the Senior Landscape Architect, dated 21 May 2009 be received.
    2. That the Community Board expresses concern that the information contained in this report is less than what the public received from the Manukau Harbour Crossing Alliance at the Onehunga Festival.
    3. That the Community Board accepts the offer of the Manukau Harbour Crossing Alliance to install the Queen street tiles into the work they are doing on the western side of the lagoon and the Board appoints chairperson Graham and board member Clark to work with the officers involved in the installation work.

    CARRIED

  8. Top SLIPS DECISION REPORT MAY 2009

    Moved: Graham/Clark

    1. A. That the reports of the SLIPs Project Portfolio Leader, dated 14 May 2009 be received.
    2. That the proposal to vet the Morrin Street Pedestrian Refuge Safety Assessment on Stage 1 be put on hold until the next Board meeting.
    3. That the Maungakiekie Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the Board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    4. That the Maungakiekie Community Board allocates scoping budgets from the 2009/2010 Opex funding allocation to the proposals on the stage 2 scoping list so that proposals can proceed to be scoped.
      Project Name Indicative Scoping Cost Indicative CAPEX Value Indicative OPEX Value
      St Peter's Church Landscaping Phase 1 $1,500 $10,000 -


    5. That the Maungakiekie Community Board note the pending project proposals and their status when allocating funding.
    6. That the Maungakiekie Community Board delete any proposals that it does not intend to take forward.
    7. That the Maungakiekie Community Board allocate the budget of $18,906 CAPEX funding to the Ellerslie Town Square Toilet and Hall grounds Upgrade - Phase 1 project proposal.
    8. That the Maungakiekie Community Board allocate the budget of $4,475 CAPEX funding to the Greenwoods Corner Signage - Phase 3 project proposal.
    9. That the Maungakiekie Community Board allocate the budget of $15,660 CAPEX funding to the Haydn Avenue Landscape Works - Phase 1 project proposal.
    10. That the Maungakiekie Community Board allocate the budget of $11,138 to the Onehunga Bus Station Seats (Upper Municipal Horizon Seats Phase 2) project proposal.
    11. That the Maungakiekie Community Board notes the New Proposals information provided.
    12. That the Maungakiekie Community Board prioritise the following projects for funding in the financial year period 2009-2011 as follows:

      Pre-scoping

      1. Captain Springs Reserve - development year 2 of 3
      2. Captain Springs Reserve - development year 3 of 3
      3. Ellerslie town square toilet and hall grounds
      4. Ferguson Domain 3 year focus
      5. St Peter's Church landscaping
      6. Rockfield and Maroa Reserve anti-graffitti landscape Modification Phase 2
      7. Vic Cowen Park Entrance Upgrade Phase 2
      8. Onehunga Bay Reserve Skate facility vertical ramp surface replacement
      9. Haydn Avenue Landscape works - Stage 2
      Scoping:
      1. Vic Cowen park entrance upgrade phase 1
      2. Onehunga war memorial Pools Pedestrian Entrance Improvement Phase 2
      3. Lawry Reserve phase 2
      4. Jordan Park Contamination Assessment
      5. Findlay Street east angled street parking feasibility study
      6. Hurst Street streetscape Upgrade Stage 1 Feasibility
      7. Maungakiekie Celebration Lights 2009
      8. Rowe Reserve Pocket Park - Phase 1
      9. Maungakiekie Reserves Signage Stage 1
    13. That the Maungakiekie Community Board strongly supports the inclusion of Onehunga as one of the three precinct plans and request the Group Manager, City Planning to include Onehunga when officers identify possible town centres or business corridors to be developed for in the precinct plan.

    CARRIED

  9. Top SLIPS PROGRAMME UPDATE

    Moved: Graham/Brochner

    1. That the memorandum of the SLIPs Programme Leader, dated 11 May 2009 be received.
    2. That the board notes the OPEX budget for 2008/2009 has been fully committed.
    3. That the board notes $75,000 of the 2009/2010 OPEX budget has been committed leaving a balance of $77,000 OPEX funding.
    4. That the board notes the balance of the $77,000 op[ex budget for 2009/2010 is for funding upcoming OPEX projects and all scoping activities carried out between 1 July 2009 -30 June 2010.
    5. That the board notes $50,000 of the 2010/2011 OPEX budget has been committed leaving a balance of $102,000 OPEX funding.
    6. That the board notes the maximum possible recorded CAPEX deficit of $225,933 against the 3 year CAPEX funding.
    7. That the board prioritises the pre-scoping and scoping projects as follows:

      Pre-scoping

      1. Captain Springs Reserve - development year 2 of 3
      2. Captain Springs Reserve - development year 3 of 3
      3. Ellerslie town square toilet and hall grounds
      4. Ferguson Domain 3 year focus
      5. St Peter's Church landscaping
      6. Rockfield and Maroa Reserve anti-graffitti landscape Modification Phase 2
      7. Vic Cowen Park Entrance Upgrade Phase 2
      8. Onehunga Bay Reserve Skate facility vertical ramp surface replacement
      9. Haydn Avenue Landscape Wks - Stage 2
      Scoping:
      1. Vic Cowen park entrance upgrade phase 1
      2. Onehunga war memorial Pools Pedestrian Entrance Improvement Phase 2
      3. Lawry Reserve phase 2
      4. Jordan Park Contamination Assessment
      5. Findlay Street east angled street parking feasibility study
      6. Hurst Street streetscape Upgrade Stage 1 Feasibility
      7. Maungakiekie Celebration Lights 2009
      8. Rowe Reserve Pocket Park - Phase 1
      9. Maungakiekie Reserves Signage Stage 1

    CARRIED

  10. Top ONEHUNGA BRANCH LINE

    Moved: Graham/Brochner

    That the Board notes the resolutions of the 7 May 2009 Transport Committee.

    CARRIED

  11. Top CHAIRPERSON'S REPORT

    Moved: Clark/Brochner

    1. That the Chairperson's report dated 12 May 2009 be received.
    2. That the Onehunga Senior Citizens' Service Club be able to use the current Senior Citizens' facility free of charge for longer than two years.
    3. That in order to achieve the mitigation promised to the citizens of Onehunga thirty years ago, the Maungakiekie Community Board supports the Memorandum of Understanding sought by the Onehunga Enhancement Society.
    4. That this Memorandum of understanding should be between:
      1. The Minister of Transport;
      2. The New Zealand Transport Agency;
      3. Auckland City Council - Elected Representatives;
      4. The Maungakiekie Community Board - Elected Representatives;
      5. Auckland Regional Council - Elected Representatives;
      6. The Onehunga Enhancement Society Incorporated.
    5. That the objectives of the Memorandum of Understanding should be:
      1. To enhance the environment of Onehunga Bay for local, regional and national benefit;
      2. To ensure that the development of Stage 2 of the Onehunga Motorway/ State Highway 20 is undertaken in a manner that appropriately remedies or mitigates its effects on the environment.
      3. To enable better and more environmentally sensitive provision for public transportation and network utilities in the vicinity of the Onehunga coast and foreshore.
      4. To plan for, design, obtain funding for and works associated with the replacement and enhancement of the coastline and foreshore of Onehunga Bay as will best achieve the foregoing objectives.
    6. That the Maungakiekie Community Board members, as key stakeholders be part of any decision making process involving the future use of the Library/ Community Centre facility.
    7. That all these resolutions be forwarded to the appropriate Committee.

    CARRIED

  12. Top BOARD MEMBERS' REPORTS

    Moved:Graham/ Messervy

    Board member Randall tabled a presentation at the meeting.

    [Attachment 12A]

    Board member Messervy reported on the following items:

    • Attended community meetings.

    Board member Brochner reported on the following items:

    • Attended a diabetes conference last month;
    • Attended Onehunga Community festival
    • Attended the Onehunga Community House movie night;
    • Visited the Stardome Planetarium;
    • Attended Councillor Sam's new office opening;
    • Attended the Long-term Council Community Plan (LTCCP) meeting.

    Board member Clarke tabled a written report at the meeting.

    [ATTACHMENT 12B]

    Moved: Clark/Brochner

    That the Board members' reports be received.

    CARRIED

  13. Top GROUP ACTIVITY REPORTS

    Moved: Graham/Clark

    That the group activity reports for the April 2009 period be received.

    CARRIED

  14. Top REPORTS REQUESTED PENDING

    Moved: Graham/Randall

    That the reports requested/pending list of the Democracy advisor, dated 12 May 2009, be received.

    CARRIED

  15. TopCOUNCILLORS REPORTS

    Councillor Lotu-Iiga reported on the following items:

    • Attended a conference for young lawyers;
    • Dealing with leaky homes issue;
    • Attended Anzac day service;
    • Attended Long-term Council Community Plan (LTCCP) meetings;
    • Attended Committee meetings.

    Councillor Northey reported on the following items:

    • Attended Regional Governance meetings;
    • Attended a meeting with the astronomical society;
    • Attended the Future Planning Framework meeting at the Onehunga Community Centre;
    • Worked on the submission on liquor bill;
    • Attended the Anzac day service;
    • Attended Committee meetings;
    • Attended movie night at Community house;
    • Attended the Arts Culture and Recreation meeting - cutting of funding for Onehunga festival;
    • Attended the Onehunga District Council meeting;
    • Worked on Community boards submission on the annual plan with Bridget and Olga;
    • Attended the Ellerslie Mainstreet meeting;
    • Attended the Finance and Strategy Committee meeting - Onehunga endowment fund.

    Councillor Boyle reported on the following items:

    • Attended Regional Governance meetings;
    • Attended public meetings regarding Regional Governance and 10 year plan;
    • Attended the Future Plan Framework meeting;
    • Attended Committee meetings;
    • Updates on Eden Park demolition;
    • Attended Anzac day service;
    • Attended Future Planning Framework meeting.

    Councillor Christian reported on the following items:

    • Will be attending Workmen club meeting;
    • Attended the funeral of Ian Duncan in Mount Wellington;
    • Attended AGM of St Josephs rowing club celebrating its 130th year of rowing;
    • Attended citizenship ceremony on 11 May 2009;
    • Attended a protest march for a swimming pool in Otahuhu

    Moved: Graham/Clark

    That the Councillor's report be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:30pm.