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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MAUNGAKIEKIE COMMUNITY BOARD
HELD ON THURSDAY, 18 JUNE 2009 AT 6:03PM
IN THE ONEHUNGA COMMUNITY CENTRE
83 CHURCH STREET
ONEHUNGA

1. APOLOGIES

   Moved: Graham / Randall

   That the apology from Board member Brett Clark, for non-attendance, be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Graham / Messervy

   That the minutes of the Maungakiekie Community Board meeting held on Thursday, 21 May 2009 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   Olga Brochner advised that an extraordinary business item be required for the 18 June 2009 Maungakiekie Community Board meeting regarding the anti-graffiti landscaping project at Rockfield and Maroa Reserves. The Board will need to approve additional funding to further complete the SLIPs project as there is insufficient funding.

   Moved: Graham / Randall

   That this matter be deferred to the July 2009 meeting of the Maungakiekie Community Board.

   CARRIED

4. PUBLIC FORUM

   4.1ROADWORKS ON PRINCES STREET - DEBBIE LEAVER, LIBRARY CAFÉ

   Debbie Leaver, Library Café, was in attendance to address the Board regarding disruption of business for the Library café, due to ongoing roadwork on Princes Street for the past 8 months.

   [ATTACHMENT 4.1]

   Moved: Graham / Messervy

   1. That Debbie Leaver, Library Café, be thanked for her presentation regarding disruption of business for the Library Café due to ongoing roadworks on Princes Street.
   2. That the Maungakiekie Community Board request officers provide a report outlining the reasons for no consultation with stakeholders for the two lots of roadwork, and duration of work, on Princes Street, Onehunga, in the past 8 months.
   3. That the Maungakiekie Community Board request a meeting with key stakeholders and officers, regarding the ongoing roadwork on Princes Street.

   CARRIED

   4.2 AMANDA KINZETT, ONEHUNGA BUSINESS ASSOCIATION

   Amanda Kinzett and Peter Gibson representing the Onehunga Business Association, were in attendance to address the Board with a monthly update on activities taking place within the Onehunga community.

   [ATTACHMENT 4.2]

   Moved: Graham / Randall

   That Amanda Kinzett and Peter Gibson, representing the Onehunga Business Association, be thanked for their monthly update to the Maungakiekie Community Board.

   CARRIED

   4.3 PETER GIBSON, THE ONEHUNGA ENHANCEMENT SOCIETY (TOES)

   Peter Gibson, representing the The Onehunga Enhancement Society (TOES), was in attendance to address the Board regarding the Onehunga-Mangere Bridge walkway/cycleway connection.

   [ATTACHMENT 4.3]

   Moved: Graham / Brochner

   1. That Peter Gibson, representing The Onehunga Enhancement Society (TOES), be thanked for his presentation to the Maungakiekie Community Board regarding the Onehunga-Mangere Bridge walkway/cycleway connection.
   2. That the Maungakiekie Community Board delegate the Chairperson to write a letter to the Manukau Harbour Crossing (MHX) regarding the Onehunga-Mangere Bridge walkway/cycleway connection, supporting that this area become a community area and community park.

   CARRIED

5. ELLERSLIE WALKING AND CYCLING PROJECT - SCOPE REDUCTION

   Moved: Graham / Northey

   1. That the memorandum from the Senior Transport Planner, dated 28 May 2009, be received.
   2. That it be a recommendation to the Transport Committee:

   That the Maungakiekie Community Board continues to support the deferred items in the Ellerslie Walking and Cycling project, and urges the Transport Committee to carry out the deferred pedestrian and cycling projects as soon as practical.

   CARRIED

6. REPORT AND RESOLUTIONS FROM THE ARTS, CULTURE AND RECREATION COMMITTEE - RATIONALISATION OF 2009 - 2010 SCHEDULE OF FESTIVALS AND COMMUNITY EVENTS

   The Maungakiekie Community Board expressed concern that even though the Onehunga Community Festival was the only main festival available to the large area of Onehunga, Te Papapa, Oranga and Otahuhu, this was taken off the official list of Auckland City supported events.

   Though it may now fall under the classification of events sponsored by Auckland City, this has the effect of considerably reducing the budget available. If the shortfall is taken from Community Board funds, this will affect other community groups in the Maungakiekie Ward negatively. We also feel that as we approach a new governance structure in the region, in order to secure the future of this event, as the only larger one available to the people in the area, it should be an officially supported Auckland City event.

   Moved: Graham / Messervy

   1. That the resolutions from the Arts, Culture and Recreation Committee meeting, dated 13 May 2009 be noted.
   2. That it be a recommendation the to the Arts, Culture and Recreation Committee:

   That the Maungakiekie Community Board seek support of the inclusion of the Onehunga Festival as an official festival and community event by Auckland City Council, and for Council funding for the Onehunga Festival to be continued at a level of at least $20,000 annually.

   CARRIED

7. REPORTS AND RESOLUTIONS FROM THE ARTS, CULTURE AND RECREATION COMMITTEE - GRANT OF NEW LEASE - SHANTi NIWAS CHARITABLE TRUST INC.

   Moved: Graham / Messervy

   That the resolutions from the Arts, Culture and Recreation Committee meeting, dated 13 May 2009 be noted.

   CARRIED

8. REPORTS AND RESOLUTIONS FROM THE ARTS, CULTURE and RECREATION COMMITTEE - ONEHUNGA FORESHORE DEVELOPMENT

   Moved: Graham / Brochner

   1. That the resolutions from the Arts Culture and Recreation Committee meeting, dated 10 June 2009 Arts be noted.
   2. That the upgraded Onehunga Bay Reserve be excluded from Auckland City Council's $10 million contribution to the budget for the foreshore development as the upgrade is a community board Small Local Improvement Project (SLIPs).
   3. That the Maungakiekie Community Board request officers to include in the elements of the Onehunga foreshore project of the following:
      • That the plan includes 4 new beaches and one upgraded existing beach and boat ramp;
      • That the enhanced Orpheus Drive and pedestrian connection between Beachcroft Avenue and the old Mangere Bridge, be excluded in this budget;
      • That the Board supports 11 hectares of coastal reclamation; and
      • That a 5,000,000 cubic metres of clean fill be used from any work done by the Transport Authority in the Waterview area.
   4. That the Maungakiekie Community Board request officers to expedite the consent processes to allow for an immediate start of the Onehunga Foreshore project.
   5. That these resolutions be forwarded to the Arts, Culture and Recreation Committee for their information.

   CARRIED

9. REPORTS AND RESOLUTIONS FROM THE ARTS, CULTURE AND RECREATION COMMITTEE - OPTION FOR INCREASING THE EVENT SPONSORSHIP BUDGET

   Moved: Randall / Messervy

   1. That resolutions from the Arts. Culture and Recreation Committee meeting, dated 10 June 2009, be noted.
   2. That it be a recommendation to the Arts, Culture and Recreation Committee:

   That the Maungakiekie Community Board express its concern at being required to fund the difference of $14,000 to the Onehunga Festival, as this represents 27% of its total 2009/2010 Community Board Discretionary Funding budget. This will create a significant shortfall for the Maungakiekie Community Board towards funding other community groups from its 2009/2010 Community Board Discretionary Funding budget, which is likely to have more demands placed on it due to the change in community grants funding policy of the Community Services Committee.

   CARRIED

10. REPORT AND RESOLUTIONS FROM THE COMMUNITY SERVICES COMMITTEE - COMMUNITY AND RECREATION LEASE POLICY

    Moved: Graham / Brochner

    1. That resolutions from the Community Services Committee meeting, dated 10 June 2009 be noted.
    2. That when a lease is due for renewal, that the Maungakiekie Community Board is consulted to make the appropriate resolutions to both the Arts, Culture and Recreation Committee and Community Services Committee, for final decision.

    CARRIED

11. CHAIRPERSON'S REPORT

    Moved: Graham / Messervy

    1. That the report of the Chairperson, dated 11 June 2009, be received.
    2. The Maungakiekie Community Board appoint a working party consisting of the Chairperson, Board members Brochner, Randall, and Councillor Northey to make a submission on the Local Government (Auckland Council Bill).
    3. That the Maungakiekie Community Board request officers to update the Board regarding the development of the Onehunga Foreshore.
    4. That the Maungakiekie Community Board request officers to consult with the Maungakiekie Community Board on future plans for the boundary of the reserves and the State Highway 20 (SH20), and on the future of Neilson Street, the Neilson Street railway overbridge and the Gloucester Park connection to State Highway 20.
    5. That the above resolutions be forwarded to the Arts, Culture and Recreation Committee and the Transport Committee.

    CARRIED

12. BOARD MEMBERS' REPORTS

    Board member Messervy reported on the following:

    • Attended the Long-term council community plan submission with the Chairperson;
    • Planting project - 5 new oaks, top of Robert Street, Ellerslie;
    • Stables at Ellerslie Theatre on 5 June 2009;
    • Banners on Ladies Mile issues;
    • Tree issue on Ladies Mile;
    • General voluntary work at Onehunga Community House;
    • Holiday in Samoa in July 2009 - absent for Community Board meeting.

    Board member Randall gave a verbal update to his report and also notices of motion.

    Board member Brochner gave a verbal update to her report.

    [ATTACHMENT 12A]

    Moved: Graham /. Messervy

    That the Board members' reports be received.

    CARRIED

    12.1. NOTICE OF MOTION - THE ONEHUNGA TRAIN STATION

    Moved: Randall / Brochner

    That it be a recommendation to the Transport Committee:

    That in light of the steady progress being made with regards to a train station in Onehunga town centre, the Maungakiekie Community Board expresses its strong position that any such train station should:

    1. be built on the site referred to as the ITM site (on the corner of Princes St and The Mall) with appropriate track realignment
    2. be built in a timeframe which would not mean that a temporary station would not be required.
    3. incorporate a strong retail anchor so as to integrate the station with the southern area of the Mall.
    4. incorporate a Park and Ride Facility with good passive surveillance so as to reduce the risk of vandalism and theft of vehicles;
    5. successfully incorporate the Bus Transit Station, located in Upper Municipal Place, through the use of urban design features.

    CARRIED

    12.2. NOTICE OF MOTION - RESIGNATION FROM THE ONEHUNGA BUSINESS ASSOCIATION AND MAINSTREET COMMITTEE SPOKESPERSONSHIPS

    Moved: Randall / Brochner

    That it be a recommendation to Council:

    That the Maungakiekie Community Board receives the resignation of Board member Simon Randall from the Onehunga Business Association and Mainstreet committees, and that in accordance to the Auckland City Council policy being one appointed Community Board member and one Councillor from each respective Community Board to each respective Mainstreet committees, the Chairperson becomes the Board's sole appointed Community Board member on the Onehunga Business Association and the Board's representative with Councillor Lotu-Iiga on the Mainstreet Committee.

    CARRIED

13. COUNCILLORS' REPORTS

    Moved: Lotu-Iiga / Northey

    Councillor Lotu-Iiga reported on the following:

    • Attended the ODCOSS workshop with the Chairperson;
    • Rugby club;
    • Attended a fundraising for a cancer suffering patient;
    • Meeting with Daniel Johnston regarding noise issue at 273A Church St;
    • Meeting with ARC regarding funding for the Onehunga train station;
    • Meetings with various local and sport businesses on local issues;
    • Meeting with Minister of Transport and Chairperson of Transport Committee;
    • Attended the Community in Action Trust meeting in Oranga.

    Councillor Northey reported on the following:

    • Attended Hikoi on 25 May 2009;
    • Panel discussion on impact of recession on the voluntary sector;
    • Attended the Community Boards workshop on regional Governance;
    • Meeting by Cr Lotu-Iiga in Panmure on regional Governance;
    • Attended the Tamaki Board on 11 June on regional Governance;
    • Meeting by Carol Beaumont on 15 June in Ellerslie on regional Governance;
    • Attended the presentation on green roof design;
    • 29 May 2009 meeting with Child Poverty Action Group regarding impact of the budget on children;
    • Attended the 2-4 June 2009 Annual Plan hearings;
    • Attended the 4 June 2009 Pah Homestead working party;
    • Attended the opening night for a play at Ellerslie Theatre Society;
    • Attended the 10 June 2009 Arts, Culture and Recreation Committee and Community Services Committee;
    • Had a flu injection on 12 June 2009;
    • Attended the 18 June 2009 Combined Committees.

    Councillor Boyle reported on the following:

    • Attended the Hikoi on 25 May 2009
    • Attended the Tamaki Community Board workshop on regional Governance;
    • Meeting by Cr Lotu-Iiga in Panmure on regional Governance;
    • Attended the Tamaki Community Board meeting;
    • Attended the 12 June 2009 Chief executive briefing on Regional Governance;
    • Attended the 12 June 2009 Extraordinary Council meeting on Waiheke waste issue;
    • Attended the 11 June 2009 City Development Committee;
    • Attended the Future planning framework meeting;
    • Attended the 18 June 2009 Combined Committees.

    Councillor Christian reported on the following:

    • Attended the 8 June 2009 AGM of Panmure Historic Society;
    • Attended the Annual Plan hearings;
    • Attended the 10 June 2009 Panmure Network meeting in the Library;
    • Attended the 11 June 2009 Tamaki Community Board regional governance meeting;
    • Attended a funeral for a long serving member of College Rifles Rugby Club who passed away;
    • Attended the 15 June 2009 Extraordinary Zoo Board meeting;
    • Attended the 16 June 2009 AGM of Panmure Activity Group;
    • Attended the 17 June 2009 Otahuhu Town hall network meeting;
    • Attended the 17 June 2009 Mt Wellington trust meeting;
    • Attended the 18 June 2009 Glen Innes network meeting.

    Moved: Graham / Messervy

    That the Councillors' reports be received.

    CARRIED

14. GROUP ACTIVITY REPORT

    Moved: Graham / Brochner

    That the group activity reports from the May 2009 period of the Democracy Advisor, dated 11 June 2009, be received.

    CARRIED

15. REPORTS REQUESTED PENDING

    Moved: Graham / Randall

    1. That the reports requested/pending list of the Democracy Advisor, dated 1 June 2009, be received.
    2. That the Maungakiekie Community Board request officers to provide an update report on the Bycroft Reserves, noting the following:
       • Operational update;
       • Update on volunteer status; and
       • Railway affecting the access to the reserve.
    3. That the Maungakiekie Community Board request a report on the precinct plans for Onehunga and Neilson Street.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:20pm.