MINUTES OF A MEETING OF THE
MAUNGAKIEKIE COMMUNITY BOARD
HELD ON THURSDAY, 20 AUGUST 2009 AT 6:00PM
IN THE ONEHUNGA COMMUNITY CENTRE
83 CHURCH STREET
ONEHUNGA

1. APOLOGIES

   Moved: Graham/ Clark

   That the apologies from Councillor Northey and Councillor Lotu-Iiga for non-attendance and Councillor Boyle for early departure, be accepted

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Graham/ Brochner

   That the minutes of the Maungakiekie Community Board meeting held on Thursday, 16 July 2009 be confirmed as a true and correct record, subject to the following amendment to item 10, Gavin Street Heavy Vehicle Traffic with the change of Board member Clark to Board member Brochner as seconder, to read as follows:

   Moved: Councillor Northey/ Brochner

   Councillor Northey moved the following amendment:

   1. The principles for introducing a regulatory night-time restriction on heavy vehicle use scheme, for the residential portion of Gavin Street.
   2. The night-time restriction scheme be for the period between 8pm and 6am.

   A show of hands was called for which resulted 3 votes for and 3 against. The Chairperson exercised her casting vote. The amendment was CARRIED by 4 votes to 3.

   CARRIED

3. EXTRAORDINARY BUSINESS

   Moved: Graham/Randall

   That an extraordinary business item be added to the agenda under item 10.13 regarding the discretionary funding application from Onehunga Business Association for the Onehunga Bay Festival.

   CARRIED

4. PUBLIC FORUM

   Moved:Chairperson/ Brochner

   That items 4.8 and 4.9 be taken at this point.

   CARRIED

   4.1. ONEHUNGA CUTHBERT KINDERGARTEN - BEV DOUGLAS

   This item was deferred to the Working Party for a recommendation to the Board.

   4.2. ELLERSLIE BUSINESS ASSOCIATION - CHRISTINE FOLEY

   Christine Foley, town manager, Ellerslie Business Association was in attendance to address the board in support of her discretionary funding grant application towards the costs of Arterslie School Art Exhibition.

   This item was considered under item 10.4 retrospectively.

   Moved: Graham/Brochner

   That Christine Foley, Town Manager, Ellerslie Business Association be thanked for her presentation in support of her discretionary funding application towards the costs of Arterslie School Art Exhibition.

   CARRIED

   4.3. STARFISH MAGIC - KAREN JARVIS

   This item was deferred to the Working Party for a recommendation to the Board.

   4.4. COMMUNICARE ROYAL OAK FRIENDSHIP CENTRE - MARGARET OLDFIELD

   This item was deferred to the Working Party for a recommendation to the Board.

   4.5. THE NZ JAPAN SOCIETY OF AUCKLAND - KUMIKO IMAI

   This item was deferred to the Working Party for a recommendation to the Board.

   4.6. ELDERLY WELL-BEING CENTRE TRUST - JEONG SUK MOON

   This item was deferred to the Working Party for a recommendation to the Board.

   4.7. ELLERSLIE TENNIS CLUB - PHILIP DOBSON

   This item was deferred to the Working Party for a recommendation to the Board.

   4.8 AMANDA KINZETT - ONEHUNGA BUSINESS TOWN MANAGER

   Amanda Kinzett, Onehunga Business Manager, was in attendance to address the board in support of her discretionary funding application.

   Moved: Graham/Clark

   That Amanda Kinzett, Onehunga Business Town Manager, be thanked for her presentation.

   CARRIED

   4.9 THE ONEHUNGA ENHANCEMENT SOCIETY - JIM JACKSON

   Jim Jackson, from The Onehunga Enhancement Society was in attendance to address the board regarding the Onehunga Foreshore Restoration project.

   [ATTACHMENT 4.9]

   Moved: Graham/Messervy

   That Jim Jackson of The Onehunga Enhancement Society be thanked for his presentation regarding the Onehunga Foreshore Restoration Project.

   CARRIED

   Moved: Graham/ Brochner

   That item 4.2 be taken at this point.

   CARRIED

5. FUTURE PLANNING FRAMEWORK

   The Manager - Outer Isthmus and Senior Planner, City Planning addressed the Board regarding the Future Planning Framework.

   Moved: Graham/Clark

   That the Future Planning Framework report of the Senior Planner - outer Isthmus dated, 3 August 2009 be received.

   CARRIED

6. CITY EVENTS ANNUAL REPORT

   The Major Events Programme Manager and Event Safety Advisor presented to the Board regarding events taking place in the Maungakiekie ward and an update on the Rugby World Cup 2011.

   Moved: Graham/Clark

    [ATTACHMENT 6A]

   That the City events annual report and the Rugby World Cup 2011 presentation, be received

   CARRIED

7. SLIPS PROGRAMME UPDATE REPORT

   Moved: Graham/Clark

   1. That the memorandum of the SLIPs Programme Leader, dated 7 August 2009, be received.
   2. That the Board notes the 3-year Capex funding has now been over-allocated by $473,378.

   CARRIED

8. SLIPS DECSION REPORT AUGUST 2009

   Moved: Graham/Clark

   1. That the report of the SLIPs Project Portfolio Leader, dated 12th August 2009 be received.
   2. That the Board allocate a spokesperson to the following proposals:
      • Board member Clark - Te Papapa School Water Tank Grant
      • Board member Clark - Waikaraka Cemetery Veterans Signs Contribution
   3. That the board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
   4. That the board allocates scoping budgets as follows to the proposals on the stage 2 scoping list so that proposals can proceed to be vetted and scoped.
       

   Project Name	Indicative Scoping Cost
   Captain Springs Reserve Development Year 2 of 3	$1,000
   Rockfield and Maroa Reserve Anti-Graffiti Landscape Modification Phase 2	$1,000

   
    

   5. That the board note the pending project proposals and their status when allocating funding.
   6. That the board delete any proposals and their status when allocating funding.
   7. That the board deletes the following projects:
      • Morrin Street Pedestrian Refuge Safety Assessment
      • Onehunga Master Plan project proposal.
      • Ellerslie Heritage project
      • Maungakiekie Reserves Signage phase 1
      • Vic Cowen Park Entrance Upgrade Phase 1 Design (this item to be retained in the 'legacy' table)
      • Vic Cowen Park Entrance Upgrade Phase 2 Design (this item to be retained in the 'legacy' table)
      • Maungakiekie Reserves Signage Phase 2
      • Ellerslie Domain Tennis Court Lights
      • Maungakiekie Shopping Centre Street Upgrades Year 1 (this item to be retained in the 'legacy' table)
   8. That the board allocates a budget of $9,300 Opex to the Findlay Street East Angled Street Parking Feasibility Study project proposal.
   9. That the board allocates a budget of $10,897 Opex to the Jordan Park Contamination Assessment project proposal.
   10. That the board allocates a budget of $3,065 Opex for option 2 of the Lawry Reserve Phase Two project proposal.
   11. That the board allocates a budget of $12,060 Capex to the Onehunga War Memorial Pools Pedestrian Entrance Improvements Phase 2 of 3 project proposal.
   12. That the board allocates a budget of $978 Opex to the Te Papapa School Water Tank Grant project proposal.
   13. That the board allocates a budget of $6,000 Capex to the Waikaraka Cemetery Veterans Signs Contribution project proposal.
   14. That the Board reallocates a budget of $10,000 Capex to the Maungakiekie Celebration Lights 2009 to replace the initial allocation of $50,000.
   15. That the board prioritise the projects as follows:
       1. Onehunga War Memorial Pools Pedestrian entrance improvements Phase 2
       2. Lawry Street Reserve Phase 2 consents and construction
       3. Jordan Contribution Contamination assessment
       4. Findlay Street east angled street parking feasibility
       5. Hurst streetscape upgrade phase 1
       6. Maungakiekie Celebration lights 2009
       7. Rowe Reserve Pocket Park - Phase 1
       8. St Peter's Church landscaping phase 1 design
       9. Te Papa School water tank Grant
       10. Wairaka Cemetery veterans signage contribution
       11. Captain Springs Reserve development phase 2 of 3
       12. Captain Springs Reserve development phase 3 of 3
       13. Onehunga War Memorial Pools Pedestrian Entrance Improvements phase 3
       14. Ellerslie Town centre toilet and hall grounds upgrade phase 2
       15. St Peter's Church Landscaping phase 2
       16. Rockfield and Maroa reserve anti-graffiti landscape modifications phase 2
       17. Haydn Avenue Landscape Works - Phase 2
       18. Rowe Reserve Pocket Park phase 2
       19. Ferguson Domain 3 year focus upgrade phase 3
       20. Hurst Street streetscape upgrade - phase 2 consent and construction

   CARRIED

   The meeting adjourned at 8.20pm and reconvened at 8.35pm.

9. RESOLUTIONS FROM COMMUNITY BOARDS REGARDING SLIPS EXTRA SOURCE

   Moved: Graham/Clark

   That the resolutions from the Eden/ Albert, Eastern Bays and Western Bays Community Boards, be noted.

   CARRIED

10. DISCRETIONARY FUNDING

    The Chairperson tabled a strategic discretionary funding policy document.

    [ATTACHMENT 10]

    Moved:Graham/ Clark

    1. That the strategic discretionary funding policy document, be received.
    2. That a working party consisting of all Board members be delegated to consider all Discretionary Funding applications and provide recommendations to the Board at the October 2009, January, April and July 2010 meetings.

    CARRIED

    10.1. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF MAUNGAREI COMMUNITY CHRISTIAN TRUST - ADRIENNE ROKE

    This item was deferred to the Working Party for a recommendation to the Board.

    10.2. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF ONEHUNGA CUTHBERT KINDERGARTEN - BEV DOUGLAS

    This item was deferred to the Working Party for a recommendation to the Board.

    10.3. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ONEHUNGA CUTHBERT KINDERGARTEN SHADE SAILS

    This item was deferred to the Working Party for a recommendation to the Board.

    10.4. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ELLERSLIE BUSINESS ASSOCIATION

    Moved: Graham/Messervy

    That the Maungakiekie Community Board grant $1,400 from its 2009/2010 Discretionary Funding budget for costs associated with the Artserslie project.

    CARRIED

    10.5. 2009/2010 DISCRETIONARY FUNDING APPLICATION OF STARFISH MAGIC

    This item was deferred to the Working Party for a recommendation to the Board.

    10.6. 2009/2010 DISCRETIONARY FUNDING APPLICATION - COMMUNICARE ROYAL OAK FRIENDSHIP - MARGARET OLDFIELD

    This item was deferred to the Working Party for a recommendation to the Board.

    10.7. 2009/2010 DISCRETIONARY FUNDING APPLICATION - THE NZ JAPAN SOCIETY OF AUCKLAND-KUMIKO IMAI

    This item was deferred to the Working Party for a recommendation to the Board.

    10.8. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ELDERLY WELL BEING TRUST CENTRE

    This item was deferred to the Working Party for a recommendation to the Board.

    10.9. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ARTHRITIS CENTRAL CRAFT GROUP

    This item was deferred to the Working Party for a recommendation to the Board.

    10.10. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ONEHUNGA BUSINESS ASSOCIATION - 2010 GUIDE

    Moved: Graham/Messervy

    That the Maungakiekie Community Board grants $750 from its 2009/2010 Discretionary Funding budget for costs associated with the Onehunga Business Association - 2010 Guide.

    CARRIED

    10.11. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ELLERSLIE TENNIS CLUB - PHILIP DOBSON

    This item was deferred to the Working Party for a recommendation to the Board.

    10.12. 2009/2010 DISCRETIONARY FUNDING APPLICATION - ONEHUNGA COMMUNITY CENTRE - JENNY MACKAY

    Moved: Graham/Messervy

    That the Maungakiekie Community Board grants $500 from its 2009/2010 Discretionary Funding budget for costs associated with the Prime Time event recognising older persons in and around the Onehunga community.

    CARRIED

    10.13 ONEHUNGA BAY FESTIVAL

    Moved: Graham/ Brochner

    That the Maungakiekie Community Board grants $5000 from its 2009/2010 Discretionary Funding budget for costs associated with the Onehunga Bay Festival.

    CARRIED

11. CONSULTATION ON CHANGES TO THE DOG BYLAW

    Moved: Graham/Messervy

    That the Consultation on the Changes to the Dog Bylaw report of the Democracy Advisor, dated 12 August 2009 be received.

    CARRIED

12. RESOLUTIONS FROM THE TAMAKI COMMUNITY BOARD MEETING DATED 28 JULY 2009 - TRAFINZ 2009 CONFERENCE

    Moved: Graham/Clark

    That the resolutions from the 28 July 2009 Tamaki Community Board meeting, be noted.

    CARRIED

13. CHAIRPERSONS REPORT

    Moved: Graham/Clark

    1. That the Chairpersons report be received.
    2. That the community board endorses the construction of an appropriate sized recreational (including fishing and small boat) platform on the Manukau Harbour bridge enabling multi user cycle/walk ways conforming to CPTED standards with good quality connections through green open space. Such a structure being engineered to allow boat passage to the upper Manukau Harbour enabling traditional and recreational access to that part of the harbour for local Iwi and others. The community board supports the retention and improvement of those areas of reclamation on the northern shore associated with the construction of the Manukau Harbour Crossing and the new reclamation area on the southern shore between existing motorway and the old Mangere Bridge
    3. That this resolution be forwarded to the City Development Committee and Manukau Harbour Crossing Alliance (MHX).

    CARRIED

14. BOARD MEMBERS' REPORTS

    Board member Randall written report

    • Attended a joint presentation with ARTA and Kiwi Rail, 18 August 2009

    Councillor Clark tabled the following report

    • Regular Onehunga Combined Sports Trust meeting.
    • Manukau Harbour Crossing Alliance Community Liaison Groups at Manukau Cruising Club as referred by the chair.
    • RFP at Manukau Cruising Club as referred by the chair.

    [ATTACHMENT 14A]

    Board member Brochner reported on the following

    • Attended Art Ellerslie Show
    • Attended the Apollo
    • Attended the Community House meeting
    • Attended a ARC meeting
    • 30 July attended - discretionary funding

    [ATTACHMENT 14A]

    Board member Messervy reported on the following

    • Reported that the Robert Road trees have been planted
    • Met with Christine and Cameron regarding the Ellerslie toilets and discussed tidying up of area and the development of that area
    • Attended community house meeting.
    • Attended Ellerslie Business association meeting

    Moved: Clark/Brochner

    That the board members reports be received.

    CARRIED

15. COUNCILLORS' REPORT

    There was no discussion on this item.

16. GROUP ACTIVITY REPORTS

    Moved: Graham/Randall

    That the group activity reports for the July 2009 period be received.

    CARRIED

17. REPORTS REQUESTED PENDING

    Moved: Graham/Clark

    That the reports requested/pending list be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 10:40 pm.