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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MAUNGAKIEKIE COMMUNITY BOARD
HELD ON THURSDAY, 15 OCTOBER 2009 AT 6:00PM
IN THE ONEHUNGA COMMUNITY CENTRE
83 CHURCH STREET
ONEHUNGA

1. APOLOGIES

   Moved: Graham/Brochner

   That the apology from Councillor Lotu-Iiga for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Graham/Clark

   That the minutes of the Maungakiekie Community Board meeting held on Thursday, 17 September 2009 be confirmed as a true and correct record, subject to the following amendment to item 9.1 Notice of Motion - Council Controlled Organisation and Auckland's Transport Structure, to read as follows:

   1. That the Maungakiekie Community Board opposes the handling of transport for the new Auckland Council by a Council Controlled Organisation (CCO) instead of by a division of council for the following reasons:
      • It will lead to a lack of integration of transport issues with other functions of council.
      • It will remove the ability of local boards, and the people they represent, to have input into decisions about local roads.
      • There is no planned link with rail and motorways services, and therefore no ability for true co-ordination of Auckland's transport issues.
   2. That the above resolution be forwarded to the Transport Committee.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   There were no requests to speak in public forum.

5. ONEHUNGA RAILWAY STATION AND FUTURE DEVELOPMENT

   Martin White, Group Manager Urban Development, Auckland Regional Council and Andrew Fitch, Auckland Regional Transport Authority presented to the Board the Onehunga Railway Station and future development plan.

   [ATTACHMENT 5]

   Moved: Randall/Messervy

   1. That Martin White, Group Manager Urban Development, Auckland Regional Council and Andrew Fitch, Auckland Regional Transport Authority be thanked for their presentation regarding the Onehunga railway station and future development.

   CARRIED

   Moved: Randall/Messervy

   2. That a working party consisting of all Board members be delegated to provide feedback to the Auckland Regional Council on future options for the trains and site at the Onehunga railway station.

   CARRIED

6. SLIPS DECISION REPORT OCTOBER 2009

   Moved: Graham/Messervy

   1. That the report of the SLIPs Project Portfolio Leader, dated 5th October 2009 be received.
   2. That the board defers the following proposals:
      • Konini Reserve Tennis Lighting. (this item to be retained in the 'legacy' table)
      • Michaels Avenue, Ellerslie, Planting. (this item to be retained in the 'legacy' table)
      • Vic Cowen Park Security Measures. (this item to be retained in the 'legacy' table)
      • Waikaraka Cemetery Volunteer Days 2009/10 (to be decided at the next programme update report)
   3. That the board note the pending project proposals and their status when allocating funding.
   4. That the board allocates the budget of $62,052 opex for option 2 for the Captain Springs Reserve Development Phase 2 2009/10 project proposal and allocates the budget of $12,182 opex for the Captain Springs Reserve Development Phase 3 2010/11 project proposal.
   5. That the board allocates the budget of $4,650 capex for the Hurst Street Streetscape Upgrade Stage 1 Feasibility project proposal.
   6. That the board allocates the budget of $11,227 opex for option 1 for Maungakiekie Celebration Lights 2009 project proposal.
   7. That the board allocates the budget of $8,376 opex for the St Peter's Church Landscaping Phase 1 project proposal.
   8. That the board deletes proposals that it does not intend to take forward.
   9. That the board defers the Rockfield and Maroa Reserve Anti-Graffitti Landscape Modifications Phase 1 and the Captain Springs Reserve Development Phase 2 of 3 to 2010/2011. If however, it proves impracticable to proceed with the St Peters Church Landscaping Phase 2 project then the Chair is delegated authority to replace it with the Captain Springs Reserve Development Phase 2 of 3 in this financial year.

   CARRIED

7. EXTENDING PAY AND DISPLAY HOURS TO 10PM

   Moved: Randall/Messervy

   That the memorandum from Donna Outram regarding extending pay and display hours to 10pm dated 6 October 2009 be received.

   CARRIED

8. COMMUNITY BOARD DISCRETIONARY FUNDING

   Moved: Graham/Randall

   That the Maungakiekie Community Board grant from its 2009/2010 Discretionary Funding budget to the to following discretionary funding applications: -

   Group	Purpose	Requested	Granted
   Onehunga Cuthbert Kindergarten	Playground equipment	$2,500.00	$2,500.00
   Ellerslie Tennis Club	Lighting More of a SLIPs item	$22, 987.00	$0
   Communicare Royal Oak	Assistance with the costs of transporting members to the centre.	$600.00	$600.00
   NZ Japanese Society	Taste of Japan in the Logan Campbell Centre	$1,825.53	$0
   Arthritis Craft Group	Venue hire, craft materials and transport costs	$2,630.00	$2000.00
   NZ Sikh Women's Association	Based in Otahuhu	$950.00	Refer to the Tamaki CB
   Starfish Management	3 children's interactive shows	$962.00	$0
   Elderly Wellbeing Trust Centre	To hold a karaoke day for elderly Koreans	$4,917.00	$0
   Onehunga Cuthbert Kindergarten	Shade sail	$4,000.00	$0
   * St. Andrew's Rd Tennis Club	Help with rates	$988.77	$0
   Onehunga Chinese Community	Not very clear. Needs a specific activity	$1,400.00	$0
   Father and Child Trust	Venue hire, printed materials, tea, coffee posters for 50 weeks.	$1,000.00	$1,000.00
   Ikale Youth	Clothing presents and food for a Christmas celebration	$3,854.00	$0
   **Multi Educational Support	Musical instruments, art materials or resources.	$3,271.00	$1,000.00
   Maungarei CICC Vainetini	Annual Street Light Party	$4,547.40	$1,000.00
   Otahuhu Working Men's Club	Annual community sportsperson of the year dinner	$17,000.00	Refer to the Tamaki CB
   Auckland Cambodian Youth	A Cambodian Friendship Day in Panmure.	$756.00	Refer to the Tamaki CB
   CCS Disability Action	To assist with starting up costs for a market to promote produce from their garden	$1,525.00	$1000.00
   Total from this funding round			$9,100.00

   **This to be spent on musical instruments, art materials or other resources, NOT prizes, food or gift vouchers.

   CARRIED

   Moved: Graham/Clark

   That the Maungakiekie Community Board presents a bouquet of flowers to Liz Young from the Citizens Advice Bureau (CABAC) for her support to the Maungakiekie community.

   CARRIED

9. CHAIRPERSON'S REPORT

   Moved: Graham/Clark

   1. That the Maungakiekie Community Board makes a strong recommendation to the Arts Culture and Recreation Committee that the remediation of the boundary between Onehunga reserve and State Highway 20 be mitigated as far as practicable with bunds and swimming pool fencing design and the path be moved as far as necessary to achieve what was agreed upon in the original Outline Plan of Works.
   2. That the Maungakiekie Community Board expresses its concern about the lack of engagement with the community and requests officers to attend the next Board meeting to achieve a resolution of what the community sees as outstanding issues with the Outline Plan of Works for the Onehunga Bay Reserve and State Highway 20 projects.

   CARRIED

10. BOARD MEMBERS' REPORT

    Board member Olga Brochner reported on the following:

    • 8 October - Attended the working party meeting on discretionary grants.
    • 26 September - Attended the Annual General Meeting of the Auckland Regional and Far North Community Boards Association.
    • 26 September - Attended a film evening at Onehunga Community House (Heritage Week event).
    • 15 September - Attended Onehunga Community House Management Committee

    Board member Lynn Messervy reported on the following:

    • 26 September - Attended a film evening at the Onehunga Community House (Heritage Week event).
    • 2 October - Attended the Local Government Commissioner meeting re: boundaries and wards.
    • Attended the Ellerslie stakeholder meeting

    Board member Brett Clark reported on the following:

    • 1 October - Attended the Resource Management Act briefing.
    • 2 October - Attended the Local Governance Commission meeting.
    • 7 and 8 October - Attended an industrial First Aid course with St Johns.

    Moved: Clark /Brochner

    That the Board members' reports be received.

    CARRIED

11. COUNCILLORS' REPORTS

    Moved: Northey/Clark

    1. That the report of Councillor Northey, dated 7 October 2009 be received.
    2. That the Chairperson be authorised to appear at, and make submissions to the Arts, Culture and Recreation Committee and any other relevant Council meetings regarding the remediation works in Onehunga related to the State Highway 20 (SH20) and Onehunga Foreshore redevelopment and also regarding the involvement of the Board and The Onehunga Enhancement Society (TOES) in this redevelopment and making the designs public as far as is practicable to enable community feedback on them.

    CARRIED

    Councillor Boyle reported on the following:

    • Attended the workshop on ward boundaries
    • Attended the Annual Plan Direction Settings (APDS) meeting
    • Attended Resource Management Act briefing
    • Attended Committee meetings for Arts Recreation and Culture and City Development Committee
    • Attended a Hearings panel regarding Darby Street reallocation.

    Moved: Graham/ Clark

    That the Councillors' reports be received.

    CARRIED

12. GROUP ACTIVITY REPORTs

    Moved: Graham/Brochner

    That the Group Activity Reports of the Democracy Advisor dated 7 October 2009, be received.

    CARRIED

13. REPORTS REQUESTED PENDING

    Moved: Graham/Brochner

    That the reports requested pending of the Democracy Advisor dated 7 October 2009, be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 9:20 pm.