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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MAUNGAKIEKIE COMMUNITY BOARD
HELD ON THURSDAY, 19 NOVEMBER 2009 AT 6:00PM
IN THE ONEHUNGA COMMUNITY CENTRE
83 CHURCH STREET
ONEHUNGA

1. APOLOGIES

   Moved: Graham/Clark

   That the apologies from Board member Lynn Messervy for non-attendance and Board member Simon Randall for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Graham/Clark

   That the minutes of the Maungakiekie Community Board meeting held on Thursday, 15 October 2009 be confirmed as a true and correct record with the following amendment to item 8, Community Board Discretionary Funding, to read as follows:

   Group	Purpose	Requested	Granted
   Onehunga Cuthbert Kindergarten	Playground equipment	$2,500.00	$0
   Onehunga Cuthbert Kindergarten	Shade sail	$4,000.00	$2,500.00

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. PROPOSED ONEHUNGA RAILWAY STATION AND FUTURE DEVELOPMENT

   Pam Rowe addressed the Board regarding the impact of the development of the proposed Onehunga railway station on local residents.

   [ATTACHMENT 4.1]

   Moved: Graham/Brochner

   That Pam Rowe be thanked for her presentation regarding the proposed new Onehunga railway station and the concerns of the residents.

   CARRIED

   4.2ANNIVERSARY OF THE OPENING OF SIR WILLIAM JORDAN CENTRE

   Jo Chapman spoke to this item regarding her request for Discretionary Funding for the costs associated with hosting the anniversary of the opening of Sir William Jordan Centre.

   [ATTACHMENT 4.2]

   Moved: Graham/Clark

   That Jo Chapman, be thanked for her presentation regarding her request for Discretionary Funding for the costs associated with hosting the anniversary of the opening of Sir William Jordan Centre on 19-20 February 2010.

   CARRIED

   4.3 SMALL LOCAL IMPROVEMENT PROJECT (SLIPS) - STARDOME OBSERVATORY

   David Houldsworth, Chief Executive addressed the Board regarding the request for SLIPs funding for the installation of the Magic Planet display.

   [ATTACHMENT 4.3]

   Moved: Graham/Randall

   That David Houldsworth, Chief Executive be thanked for his presentation regarding the request for SLIPs Funding for the installation of the Magic Planet display to be centrally placed in the foyer of the observatory.

   CARRIED

   4.5POLICE UPDATE - MAUNGAKIEKIE AREA

   Moved: Graham/Clark

   That Police Officer Hirone Waretini, be thanked for his presentation on police activities in the Maungakiekie area.

   CARRIED

5. CENTRAL PLACE TEAM SIX MONTHLY REPORT

   Max Adler, Community Place Manager, spoke to his report updating the Board regarding activities undertaken by the Central Place Team.

   Moved: Graham/Brochner

   That the Central Place Team six monthly report of the Central Place Manager dated 30 October 2009, be received.

   CARRIED

6. ELLERSLIE WALKING AND CYCLING, ROCKFIELD ROAD CYCLING LANES

   Moved: Graham/Clark

   1. That the memorandum of the Transport Planner and Project manager regarding Ellerslie walking and cycling, Rockfield Road cycling lanes, dated 12 October 2009 be received.
   2. That officers be requested to re-inform affected residents of implementation of local projects when they have experienced significant delays between consultation and implementation stages.

   CARRIED

7. GRANT OF NEW LEASE AUCKLAND PLAYCENTRES ASSOCIATION, ONEHUNGA

   Moved: Graham/Randall

   That the Board recommend to the Community Services Committee:

   The granting of a new lease the Auckland Playcentres Association Inc. - Onehunga branch, 47 Hill Street, Onehunga, Auckland, on the following terms and conditions:

   • Term - five years commencing 1 October 2008
   • Rights of renewal - two rights of renewal each of five years
   • Rent - under the lease policy a rental of $250 plus GST per annum is applicable due to the association's high youth membership
   • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

   CARRIED

8. RESOLUTIONS FROM ARTS, CULTURE AND RECREATION COMMITTEE - NOTICE OF MOTION, ONEHUNGA BAY AND STATE HIGHWAY 20 MITIGATION AND RESTORATION

   Moved: Graham/Clark

   That the resolutions from the 14 October 2009 Arts, Culture and Recreation Committee meeting be noted.

   CARRIED

   That item 10 be taken at this point.

   CARRIED

9. SLIPS DECISION REPORT NOVEMBER 2009

   [ATTACHMENT 9A]

   Moved: Graham/Clark

   1. That the report of the SLIPs Project Portfolio Leader, dated 10 November 2009 be received.
   2. That the board nominates Brett Clark to the Waikaraka Cemetery Volunteer Days 2009/2010 project proposal.
   3. That the Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokespersons and Chair of the board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
   4. That the Board allocates a scoping budget of $1,000 to the Waikaraka Cemetery Volunteer Days 2009/2010 project proposal so that it can proceed to be vetted and scoped.
   5. That the Board note the pending project proposals and their status when allocating funding.
   6. That the Board allocates the budget of $14,070 capex to the Rowe Reserve Pocket Park - Phase 1 project proposal, noting that aspects of the design, particularly the walkway, will not proceed.
   7. G. That the Board supports in principle a grant allocation of $22,500 from the 2009/2010 opex funding to the Stardome Magic Planet project proposal.

   CARRIED

10. SLIPS PROGRAMME UPDATE NOVEMBER 2009

    Moved: Graham/Clark

    1. That the memorandum of the SLIPs Programme Leader, dated 8 November 2009 be received.
    2. That the Board notes the 3-year capex funding has been over-allocated by $3,298 at this stage.
    3. That the Board notes the deadline for scoping of 2009/2010 opex projects is February 2010 to ensure delivery by 30 June 2010.
    4. That the Board seeks and allocates funding to new opex projects for the 2010/2011 financial year, preferably by April 2010.

    CARRIED

11. MANGERE BOAT RAMP PROJECT

    Moved: Graham/Clark

    That the Mangere Boat Ramp project report dated 28 October 2009 be received.

    CARRIED

12. DRAFT AUCKLAND REGIONAL LAND TRANSPORT STRATEGY CONSULTATION

    Moved: Graham/Randall

    1. That the Auckland Regional Transport Strategy 2010 - 2040 report be received.
    2. That a working party consisting of all Maungakiekie Community Board members be established to formulate a submission to the Draft Auckland Regional Land Transport Strategy.

    CARRIED

13. PROVISION FOR URGENT DECISIONS

    Moved: Graham/Brochner

    That the Chairperson and Deputy Chairperson, and in the absence of either, one other Board member, be delegated to make urgent decisions over the 2009/2010 summer recess, with any decisions being reported to the Board's Thursday, 28 January 2010 meeting.

    CARRIED

14. EXTRAORDINARY VACANCY - RESIGNATION OF COUNCILLOR PESETA SAM LOTU-IIGA

    Moved: Randall/Clark

    1. That the Memorandum regarding the extraordinary vacancy created by the resignation of Councillor Peseta Sam Lotu-Iiga be received.
    2. That it be a recommendation to Council:
    3. That Council nominates the Maungakiekie Community Board Chairperson, Bridget Graham to fill the vacancy on the Auckland City Council.
    4. That it be noted that the Maungakiekie Community Board leave open the vacancy on the Onehunga Business Association Mainstreet committee until Council resolves the issue of the extraordinary vacancy on the Auckland City Council.

    UNANIMOUSLY CARRIED

    The Board provided the following reasons to support resolution B:

    1. Both the residents and businesses of the Maungakiekie area will receive an inadequate service if they have one less Councillor.
    2. There will be a substantial increase in the workload of the other Maungakiekie Community Board Councillors and all the members of the Community Board.
    3. No money will be saved by not filling- the vacancy because it has already been allocated by the Remuneration Authority.
    4. That the vacancy should be filled by someone with copious amount of local knowledge and skills at representing this area, especially at this time when the organisation is going through an amalgamation process.

    [Secretarial notes: Bridget Graham neither took part in the discussion nor voted on this item. Board member Simon Randall has been delegated authority to speak at the 26 November 2009 Council meeting.]

15. COMMUNITY BOARD CHAIRPERSON'S FORUM

    Moved: Graham/Clark

    That the minutes of the Community Board chairperson's Forum dated 5 November 2009 be noted.

    CARRIED

16. CHAIRPERSON'S REPORT

    Moved: Graham/Clark

    That the Chairperson's report dated November 2009 be received.

    CARRIED

17. BOARD MEMBERS' REPORTS

    Board member Simon Randall reported on the following:

    • Attended the Onehunga community centre foyer meeting
    • Attended the Gavin street traffic calming issues meeting
    • The Transport spokesperson catch-up on Onehunga traffic.

    Board member Olga Brochner reported on the following:

    • Onehunga Community House - Annual General Meeting on 20th November
    • Will be attending the Ukulele event 21 November 2009 at Mt Smart stadium
    • Will be attending the Royal Oak Market, Sunday, 21 November
    • Will be attending the North Island Colgate games on 8, 9, and 10 January 2010 at Mt Smart stadium.

    Board member Brett Clark reported on the following:

    • Attended the Travelwise meeting at Oranga School on 28 October 2009 to identify issues and to start looking at engineering solutions
    • Attended a multicultural festival event on 31 October 2009 and managed the sound system
    • Attended an on-site meeting with Council officers at Onehunga Bay on
      5 November to discuss the removal of fitness equipment between car park and skateboard arena
    • Will be attending the Oranga event on 21 December 2009 at Fergusson Park
    • Will meet with the Adult Education organisers at Onehunga High School on
      23 November 2009 to discuss the items discussed tonight and bus issues
    • Attended a festival at Oranga Primary School on 31 October 2009
    • Will be attending the North Island Colgate games on 8, 9, and 10 January 2010 at Mt Smart stadium.

    Moved: Graham/Clark

    That the Board Members' reports be received.

    CARRIED

18. COUNCILLORS' REPORT

    Councillor Boyle reported on the following:

    • Attended committee meetings for the month of November 2009
    • Attended Hearing Panels for pedestrian mall (Darby Street)
    • Attended a Transpower information session regarding undergrounding lines from Penrose and southwards.

    Councillor Christian reported on the following:

    • 29 November 2009 - Farmers Santa parade in Queen Street
    • 25 November 2009 - Local Government commission on structure
    • 23 November 2009 - will be attending 2 Citizenship ceremonies.

    Moved: Graham/Clark

    1. That the report of Councillor Northey, dated 4 November 2009 be received.
    2. That it be a recommendation to Council:

    That Council appoints an appropriate local person with demonstrated local government knowledge to the Council vacancy created by Peseta Sam Lotu-Iiga's resignation.

    CARRIED

19. GROUP ACTIVITY REPORTS

    Moved: Graham/Brochner

    That the Group Activity Reports of the Democracy Advisor dated 31 October 2009, be received.

    CARRIED

20. REPORTS REQUESTED PENDING

    Moved: Graham/Clark

    That the reports requested pending of the Democracy Advisor dated 9 November 2009, be received.

    CARRIED

21. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Graham/ Randall

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Chairperson's Report - Development of the ITM site for the railway station	Public conduct of matter would be likely to result in disclosure of information for which good reason to withhold exists under section 7.	Section 7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. Section 7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). In particular, disclosure of sensitive information in this report could prejudice or disadvantage council activities/negotiations re commercial and residential tenancies and land acquisitions, as well as the commercial interest of third parties.	Section 48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 10:20 pm.