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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MAUNGAKIEKIE COMMUNITY BOARD
HELD ON THURSDAY, 28 JANUARY 2010 AT 6:00PM
IN THE ONEHUNGA COMMUNITY CENTRE
83 CHURCH STREET
ONEHUNGA

1. APOLOGIES

   Moved: Graham/Randall

   That the apology from Board member Brett Clark for non-attendance be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Graham/Randall

   That the minutes of the Maungakiekie Community Board meeting held on Thursday, 19 November 2009 be confirmed as a true and correct record, subject an amendment to item 17, Board members' report - Board member Olga Brochner reported on the following:

   Will not be attending the North Island Colgate games on 8, 9, and 10 January 2010 at Mt Smart stadium and thanked organisers for the invitation.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. 

   4.1. MONTE CECILIA PARK - ANN NICHOLSON AND PETER GIBSON, MONTE CECILIA COMMUNITY SCHOOL WORKING PARTY

   [ATTACHMENT 4.1]

   Moved: Graham/Randall

   1. That Ann Nicholson and Peter Gibson of Monte Cecilia Community School working party be thanked for their presentation to the Maungakiekie Community Board regarding the affect that Monte Cecilia Park has on the community.
      
   2. That it be recommended to the Arts Culture and Recreation Committee:

      That the Maungakiekie Community board supports the proposal of the Monte Cecilia school to be retained on the current site, given that:

      • the proposed site will be further away for families in the Maungakiekie area that currently attend the school;
      • historical links that cannot be replicated with the current community;
      • the associated costs of moving the school with the acquisition of small amount of land of only 1.1 hectares in comparison to what can be achieved in the Onehunga foreshore restoration will not be good value for the rate payers;
      • other schools in the Onehunga area will be seriously affected by the proximity of the proposed relocation of Monte Cecilia school.

   CARRIED

   That item 7 be taken at this point.

   CARRIED

5. ANNUAL PLAN SUBMISSION - WORKING PARTY

   Moved: Graham/Randall

   That the Community Board forms a working party consisting of all members of the Board to prepare its written submission on the Annual Plan, noting that the Community Board will be receiving feedback from the public to the Annual Plan at its March 2010 ordinary board meeting.

   CARRIED

6. SLIPS DECISION REPORT JANUARY 2010

   [ATTACHMENT 6]

   Moved: Graham/Randall

   1. That the report of the SLIPs Project Portfolio Leader, dated 22nd January 2010 be received.
   2. That the board allocate a spokesperson to the following project proposals:
      • Jordan Park Community Garden - Board member Simon Randall
      • Onehunga Bay Reserve skate facility vertical ramp surface replacement - Board member Brett Clarke
      • The Magic Planet, Stardome Observatory Grant - Board member Bridget Graham
   3. That the board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
   4. That the board allocates scoping budget to stage 2 project proposals so that it can proceed to be vetted and scoped.

   Project Name	Indicative Scoping Cost
   Jordan Park Community Garden	$1,000
   Onehunga Bay Reserve skate facility vertical ramp surface replacement	$2,000

   
   
   5. That the board note the pending project proposals and their status when allocating funding.
   6. That the board allocates the budget of $22,570 opex to the St Peter's Church Landscaping Phase 2 project proposal.
   7. That the board allocates an indicative scoping budget of up to $1,000 for the St Peter's Church Landscaping Phase 2 project proposal.
   8. That the board allocates the budget of $22,500 opex to the Magic Planet, Stardome Observatory Grant proposal.
   9. That the board allocates $648 for six months storage charges for the Onehunga Bay Reserve Queen St tiles.
   10. That the board deletes the following project:
       • Haydn Avenue Landscape Works - Phase 2
       • Hurst Street Streetscape Upgrade - Phase 2 Consent and Construction

   CARRIED

7. COMMUNITY BOARD DISCRETIONARY FUNDING

   [ATTACHMENT 7]

   Moved: Graham/Randall

   That the Maungakiekie Community Board grant from its 2009/2010 Discretionary Funding budget to the following discretionary funding applications:

   Group	Purpose	Requested for	Grant
   YMCA	40th anniversary celebration	6,600.00	3,000.00
   Onehunga Community House	Purchasing software	1087.11	1087.11
   Chinese Community	Celebration of annual Chinese festivals	1,332.50	440.00*
   Parents Inc	Presentation at schools	1,200.00	Declined
   Onehunga Business Association	Purchase food for a sausage sizzle	200.00	200.00 **

   CARRIED

   [Secretarial Note: Chairperson Bridget Graham, Board members Lynn Messervy and Olga Brochner did not vote on the Onehunga Community House application, as they are members on the Management Committee. Board Member Simon Randall assumed the role of Chairperson for this item.]

   * The difference of $800.00 was the cost of transporting volunteers for the whole year, while the $532.50 was the cost of their event. The applicant seemed to have two issues on the same application.

   ** They are having a welcome back barbecue for the school children who use the bus depot in Onehunga and this will supply the bread and sausages. Letter faxed to the Democracy Advisor regarding this, and a formal application was received at Community Board meeting.

8. URGENT DECISION - ELLERSLIE SANTA PARADE

   Moved: Graham/Randall

   That the Maungakiekie Community Board notes the urgent decision regarding the request for Discretionary Funding for hosting the Ellerslie Santa Parade and Street party.

   CARRIED

9. URGENT DECISION - PUBLIC MEETING ON PROPOSED WARD BOUNDARIES

   Moved: Graham/Randall

   That the Maungakiekie Community Board notes the urgent decision regarding the public meeting on proposed Ward Boundaries held on 9 December 2009.

   CARRIED

10. CHAIRPERSON'S REPORT

    Moved: Graham/Messervy

    1. That the Maungakiekie Community Board expresses its disappointment to the General Manager of Transport on the repeated incidence of the lack of communication by officers to inform the Board and residents on implementation of work on Rockfield Road, and strongly requests officers to provide a report to clarify the matter regarding the Rockfield Road cycleway issue.
    2. That the Maungakiekie Community Board requests officers to provide a report on the non-notification of the removal of the blue stone kerbing at Spring Street and Manukau Road.
    3. That the Maungakiekie Community Board strongly requests officers to replace all bluestone kerbing that had been removed in Spring Street and Manukau Road.
    4. That the Board nominates Board members Simon Randall and Lynn Messervy to speak at the 4 February 2010 Regional Land Transport Strategy hearing.
    5. That the 18 February 2010 Maungakiekie Community Board meeting be rescheduled to Wednesday, 24 February 2010 as a result of an important function at the Onehunga Community House which involves most Maungakiekie Community board members on its initial meeting date.

    CARRIED

11. BOARD MEMBERS' REPORT

    Board Member Olga Brochner spoke on the following:

    • Attended the Jellicoe Christmas tree lights celebration;
    • Attended the Mangere Bridge Santa Parade celebration;

    Board Member Simon Randall spoke on the following:

    • Attended the meeting on proposed ward boundaries;
    • Attended Maungakiekie Community Board's Christmas function;
    • Attended the Ellerlie Santa Parade;
    • Met with Chairperson and Board Member Olga Brochner to discuss Regional Land Transport Strategy;
    • Attended the November 2009 Council meeting to support the Councillor nomination on behalf of the Maungakiekie Community Board.

    Moved: Graham/Brochner

    That the Board Members' reports be received.

    CARRIED

12. COUNCILLORS' REPORT

    [ATTACHMENT 12A]

    Moved: Cr Northey/ Brochner

    1. That the report of Councillor Northey be received.
    2. That the Board forms a working party to draft the Board's submission on the Local Government (Auckland Law Reform) Bill.

    CARRIED

    Councillor Christian spoke on the following:

    • Attended the Extraordinary Council Meeting held on 27th January 2010;
    • Attended a meeting regarding Regional Governance;
    • Attended the rugby supporters union for Eden Park;
    • Attended a sub-committee meeting on planning matters.

    Councillor Boyle spoke on the following:

    • Attended the ward boundaries workshop;
    • Attended Consular flag-raising luncheon
    • Attended 4 Committee meetings during the first week of 2010;
    • Attended 2 Committee meetings during the 2nd week of 2010;
    • Attended the Airport shares Extraordinary Council Meeting;
    • Attended the Local Government Auckland law Reform Bill (3rd Bill) meetings.

    Moved:Graham/Brochner

    That the Councillors' reports be received.

    CARRIED

13. REPORTS REQUESTED PENDING

    Moved: Graham/Brochner

    That the reports requested pending of the Democracy Advisor dated 21 January 2010, be received.

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:45 pm.