APOLOGIES
An apology has been
received from Board Member Buckingham.
CONFIRMATION OF MINUTES
The minutes of the
Mt Roskill Community Board meeting held on Tuesday, 17 April 2007, to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
request has been received to address the meeting:
4.1. AUNTY JO'S CHILDREN'S EVENT - JO LEGGE
Ms Jo Legge, organiser of the annual Aunty Jo's Children's Event, wishes to
address the Board regarding her application for event funding for this years
Aunty Jo's Children's Event which is scheduled to take place in Potters Park on
17 November 2007.
Recommending that Ms Legge be thanked for her presentation.
[Refer to item 9.1 of this agenda]
REPORTS REQUESTED/PENDING
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C Dower |
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Democracy Advisor |
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Advising of the
reports requested/pending as at May 2007
Recommending that
the reports requested/pending be received.
QUARTERLY SLIPS UPDATE
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L Miller |
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Slips Co-ordinator |
8 May 2007 |
Attaching the
quarterly Small Local Improvement Projects (SLIPs) update for the Board's
information.
Recommending that
the report of the SLIPs co-ordinator for the period ending April 2007 be
received.
LOCAL EVENTS FUNDING APPLICATION - AUNTY JO'S CHILDREN'S EVENT
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C Dower |
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Democracy Advisor |
8 May 2007 |
Attaching an
application from Jo Legge who is seeking funding towards Aunty Jo's Children's
Event for the low income and children in need to be held on 17 November 2007 in
Potters Park.
Recommending that
the Board consider the application.
CHAIRPERSON'S REPORT
Attaching the
Chairperson's report for May 2007.
Recommending that
the Chairperson's report for the month of May 2007 be received.
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[ATTACHMENT 8] |
Pages 9-10 |
COUNCILLORS' REPORTS
Providing the
Councillors with an opportunity to update the Board on the projects and issues
they have been involved with since the last meeting.
This is an
information item only and if the Councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing the Board
members with an opportunity to update the Board on the projects and issues they
have been involved with since the last meeting.
This is an
information item only, and if the Board Members wish any action to be taken upon
this item, a written report must be written for inclusion on the agenda.
10.1. BOARD MEMBER'S REPORT - WARD BUCKINGHAM
Attaching Board Member Bucklingham's report for the month of April 2007.
Recommending that the report be received.
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[ATTACHMENT 10.1] |
Pages 11-12 |
10.2. BOARD MEMBER'S REPORT - CORINNE MCLAREN
Attaching Board Member McLaren's report for April/May 2007.
Recommending that the report be received.
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[ATTACHMENT 10.2] |
Pages 13-14 |
GROUP ACTIVITY REPORTS
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C Dower |
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Democracy Advisor |
8 May 2007 |
Attaching activity
reports and statistics from the various groups within Auckland City.
Recommending that
the Group Activity Reports be received.
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[ATTACHMENT 11] |
Pages 15-28 |
COMMUNITY BOARDS ACHIEVEMENT REGISTER
|
Cecily Dower |
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Democracy Advisor |
8 May 2007 |
Providing the Board with an
opportunity to submit items arising from agenda reports, Boards' spokesperson
reports and general board activity for inclusion in an Achievement Register.
Recommending that the Board
consider what, if any, achievements from the meeting will be included in the
Achievement Register.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
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Cecily Dower |
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Democracy Advisor |
09 May 2007 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
This resolution is
made in reliance on Section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by the
holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
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Item no. |
General subject of each matter to be considered |
Reason for passing this resolution in relation to each matter |
Particular interest(s) protected (where applicable) |
Ground(s) under section 48(1) for the passing of this resolution |
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C1 |
Mayoral Living Legends Award |
The public conduct of the part of the meeting would be likely to result
in the disclosure of information for which good reason to withhold
exists under section 7. |
Section 7(2)(a)
The withholding of the information is necessary to
protect the privacy of natural persons, including that of a deceased
person.
In particular the item seeks nominations for the awards. |
S48(1)(a)
The exclusion of the public from the part of the meeting is necessary to
enable the local authority to deliberate in private on its decision or
recommendation. |
