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AGENDA ATTACHMENTS

I hereby give notice that the inaugural meeting for the 2007 - 2010 term of the

MT ROSKILL COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. DECLARATION BY COMMUNITY BOARD MEMBERS PURSUANT TO SCHEDULE 7, CLAUSE 14, OF THE LOCAL GOVERNMENT ACT 2002

   In accordance with the provisions of the Local Government Act 2002 (Schedule 7, clause 14) the General manager, Arts, Community and Recreation by way of Memorandum from the Chief executive dated 4 October 2007, is authorised to administer the members' declarations at this meeting.

   The declaration of Community Board members will be made and signed by each board member and witnessed by the General manager.

3. ELECTION OF CHAIRPERSON

   In accordance with Schedule 7, clause 21(5)(b) of the Local Government Act 2002, the Democracy advisor will call for nominations for the chairperson of the Mt Roskill Community Board.

   The Board must appoint a member to this position in accordance with Schedule 7, clause 25 of the Act, noting that no member has a casting vote.

4. DECLARATION BY CHAIRPERSON PURSUANT TO SCHEDULE 7, CLAUSE 14, OF THE LOCAL GOVERNMENT ACT 2002

   In accordance with the provisions of the Local Government Act 2002 (Schedule 7, clause 14) the General manager, Arts, Community and Recreation, by way of Memorandum from the Chief executive dated 4 October 2007, is authorised to administer the Chairperson's declaration at this meeting.

   The declaration of the Chairperson will be signed by the Chairperson and witnessed by the General manager, Arts, Community and Recreation.

   The chairperson will assume the chair for the remainder of the meeting.

5. DEPUTY CHAIRPERSON

   The Board is required to appoint a Deputy Chairperson at this meeting.

6. GENERAL EXPLANATION OF LOCAL GOVERNMENT LEGISLATION

   Cecily Dower
   Democracy advisor	31 October 2007

   In accordance with the requirements of section 54(2) and clause 21(5)(c) of Schedule 7 to the Local Government Act 2002, a general explanation of certain laws affecting members of the Community Board is contained in the attached documentation:

   1. the Local Government Official Information and Meetings Act 1987;
   2.  the Local Authorities [Members' Interests] Act 1968;
   3. sections 99, 105 and 105A of the Crimes Act 1961;
   4. the Secret Commissions Act 1910; and
   5. the Securities Act 1978.

   The Team manager, City Development, Democracy services will provide an overview of Laws affecting Community Boards.

   Recommending that the general explanation of Local Government Legislation including laws affecting Community Boards be noted.

   [ATTACHMENT 6]

   Pages 1-10

7. FIRST MEETING OF THE MT ROSKILL COMMUNITY BOARD

   Cecily Dower
   Democracy advisor	31 October 2007

   Pursuant to the requirements of Clauses 21(5)(d) and 22(1)(a) of Schedule 7 of the Local Government Act 2002, a date has to be set for the first meeting of the Mt Roskill Community Board. It is recommended that this meeting is held on Wednesday, 21 November 2007. As this date does not allow notification in accordance with the provisions of Clause 19 of Schedule 7 of the Local Government Act 2002, this meeting will be an extraordinary meeting.

   Recommending that the first meeting of the Mt Roskill Community Board be held on Wednesday, 21 November 2007 in the Tarapunga Room, Wesley Community Centre, 740 Sandringham Road extension, Mt Roskill commencing at 6:00pm and the general nature of the business to be brought before that meeting will be notified in the agenda.

8. DECLARATION OF RESULTS OF ELECTION

   Cecily Dower
   Democracy advisor	31 October 2007

   The Electoral Officer's official Declaration of Result of Election held on 13 October 2007 is attached.

   Confirmation of Ward Councillor appointments to Community Boards was made at Council's swearing-in meeting on Wednesday, 24 October 2007.

   Recommending that the Electoral Officer's official declaration of Result of Election and the confirmation of Councillor appointments to Community Boards be noted.

   [ATTACHMENT 8A & 8B]

   Pages 11-14