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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

MT ROSKILLCOMMUNITY BOARD

will be held as follows:

Cecily Dower
DEMOCRACY ADVISOR

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Mt Roskill Community Board meeting held on Wednesday, 21 November 2007, to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. REPORTS REQUESTED/PENDING

   C Dower
   Democracy Advisor	12 February 2008

   Advising of the reports requested/pending as at February 2008.

   Recommending that the report be received.

   [ATTACHMENT 5]

6. COUNCIL'S ZERO TOLERANCE GRAFFITI PROGRAMME

   Council's graffiti advisor, Rob Shields, and Constable Reginald Alofa will be in attendance to discuss Council's anti-graffiti initiatives and present a DVD.

7. TRANSIT NEW ZEALAND STATE HIGHWAY 20 WATERVIEW CONNECTION

   C Dower
   Democracy Advisor	12 February 2008

   Attaching a report considered by the Transport Committee at its 7 February 2008 meeting updating the committee on the status and next steps for Transit New Zealand's State Highway 20 Waterview project. The committee resolved:

   1. That the Transport Committee request Transit New Zealand to expedite the progress of identifying and implementing the preferred scheme for State Highway 20 Waterview, incorporating the mitigation and enhancement measures outlined in the December 2005 Council resolution.
   2. That the Transport Committee appoints Councillor Raffills and Avondale community board member McDonald as Council's two representatives to participate in the Transit New Zealand (NZ) led State Highway 20 Waterview Reference Group.
   3. That the Transport Committee requests one Councillor and two Community Board members from each of the affected community boards (Western Bays, Eden/Albert and Avondale) to enable the re-establishment of the Auckland City Council State Highway 20 Waterview Political Liaison Group, to keep the impacted local community informed of progress of the Transit New Zealand project.

   Carol Greensmith and Clive Fuhr from Transit, will be in attendance and will make a visual presentation to the Board.

   Recommending that the information be received.

   [ATTACHMENT 7]

8. MT ROSKILL GRAMMAR SCHOOL ARTIFICIAL PLAYING SURFACE TRUST

   C Dower
   Democracy Advisor	12 February 2008

   Council, at its 22 November 2007 meeting, resolved that the community board appoint three members to the Mount Roskill Grammar School Artificial Playing Surface Trust.

   The Trust Deed requires that one community board member and two community representatives be appointed to the Trust, along with representatives from other organisations. The Board has been requested by Council to appoint the two community representatives, as well as the one community board representative.

   Recommending that the Board make the appointments.

9. ROYAL COMMISSION ON AUCKLAND GOVERNANCE

   C Dower
   Democracy Advisor	12 February 2008

   Attaching the terms of reference for the Royal Commission into Auckland Governance.

   In late February/early March, the Royal Commission is expected to be releasing a Discussion and Information paper which will:

   • provide further details on the submission process and timing
   • provide explanatory information on the terms of reference
   • pose a series of questions around the terms of reference to assist people's thinking and ability to make relevant submissions

   A 6-week period will be offered to the public (which includes council) to make submissions from March 2008. The Commission's interests will be around the processes and governance structures needed in the future Auckland region.

   A public hearing process will be convened by the Commission in May and June 2008.

   A community board workshop has been scheduled for 4 March 2008.

   Recommending that the Board consider the establishment of a working party to formulate its submission to the Royal Commission.

   [ATTACHMENT 9]

10. DOG CONTROL BYLAW

    C Dower
    Democracy advisor	12 February 2008

    Attaching a report that was considered by the City Development committee at its meeting held on 14 February 2008. Also attached is a statement of proposal relating to the dog policy and dog control bylaw, together with a copy of the dog control bylaw. The Local Government Act requires that Council follow the special consultative procedure in making, amending or revoking bylaws. It is expected that the submission period for the dog control bylaw will be from 17 March through to 18 April and hearings will commence in mid-May.

    Recommending that the Board consider the formulation of a working party to prepare the Board's submission to the dog control bylaw.

    [ATTACHMENT 10A, 10B, 10C]

11. LOCAL EVENT FUNDING - MT ROSKILL ANZAC SERVICE 2008

    C Dower,
    Democracy Advisor	12 February 2008

    The Board is required to allocate a budget for this year's Mt Roskill Anzac service.

    Recommending that the Board allocate up to $3,600 for costs associated with this service.

12. APPOINTMENT OF COMMUNITY BOARD REPRESENTATIVES TO HEAR SUBMISSIONS ON THE MANUKAU HARBOUR COASTAL RESERVES MANAGEMENT PLAN

    S Burt
    Open Space Planner	25 January 2008

    This report seeks the appointment of two community board representatives to be part of the Arts, Culture and Recreation Committee panel to hear submissions and make decisions on the final changes to the Manukau Harbour Coastal Reserves Management Plan [Avondale/Mt Roskill].

    Recommending that the Board consider the appointments and resolve accordingly.

    [ATTACHMENT 12]

13. CHAIRPERSON'S REPORT

    Attaching a report from the updating the Board on the projects and issues he has been involved with since the last meeting.

    Also attaching correspondence from Neighbourhood Support Auckland City Inc to His Worship the Mayor requesting a meeting to explore funding options.

    [ATTACHMENT 13A & 13B]

14. COUNCILLOR'S REPORT

    Providing Councillor Mulholland with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and a written report must be provided for inclusion on the agenda should there be any action arising from the verbal report.

15. BOARD MEMBERS' REPORT

    Providing the Board members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only, and if the Board Members wish any action to be taken upon this item, a written report must be written for inclusion on the agenda.

    15.1. BOARD MEMBER'S REPORT - SUE MULRENNAN

    Attaching Board Member Sue Mulrennan's report for February 2007.

    [ATTACHMENT 15.1]

    15.2. BOARD MEMBER'S REPORT - NICKI TAYLOR-RAFFILLS

    Attaching Board Member Nicki Taylor - Raffill's report for February 2007.

    [ATTACHMENT 15.2]

16. GROUP ACTIVITY REPORTS

    C Dower
    Democracy Advisor	19 February 2008

    Attaching activity reports and statistics from the various groups within Auckland City.

    Recommending that the Group Activity Reports be received.

    [ATTACHMENT 16A, 16B, 16C]