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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

MT ROSKILL COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. DECLARATION BY COUNCILLOR LISTER - SWEARING IN

   Schedule 7 (14) of the Local Government Act 2002 prescribes - "that a person may not act as a member of a local authority until that person has at a meeting of the local authority, made an oral declaration and a written version of the declaration has been attested".

   The declaration of Councillor John Lister will be signed and witnessed by Group Manager Democracy Services, Christine Watson.

3. CONFIRMATION OF MINUTES

   The minutes of the Mt Roskill Community Board meeting held on Tuesday, 15 April 2008 to be confirmed as a true and correct record.

4. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

5. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   5.1. SIMON PETERSON - SPORT AUCKLAND

   Mr Peterson wishes to update the Board on progress and achievements of programmes and activities run by Sport Auckland.

   Recommending that Mr Peterson be thanked for his presentation.

   5.2. DAWN TAYLOR AND AUSTEN BELL - BUTCHART GARDENS

   Ms Taylor and Mr Bell wish to float a vision for development of the Three Kings quarry and surrounding reserves. They will also present short clips of a video.

   Recommending that Ms Taylor and Mr Bell be thanked for their presentation.

   5.3. MS JO LEGGE - AUNTY JO'S KIDS DAY OUT

   Ms Legge wishes to address the Board regarding her event funding application to hold an Aunty Jo's Kids Day Out on 22 November 2008.

   Recommending that Ms Legge be thanked for her presentation.

   Refer item 12.1 of this agenda.

   5.4. MS JOANNA BISS - RMS REFUGEE RESETTLEMENT  

   Ms Biss wishes to address the Board regarding her discretionary funding application to hold an event to mark World Refugee Day, which is part of a project to help resettle refugees.

   Recommending that Ms Biss be thanked for her presentation.

   Refer item 11.1 of this agenda.

6. UPLIFTING OF RESERVE STATUS AND TRANSFER OF LAND PART OF KEITH HAY PARK RECREATION RESERVE

   W. O'Neill
   Property Officer	1 April 2008

   Reporting on a portion of Keith Hay Park (Allotment 84 Section 13 Suburbs of Auckland) which is being exclusively utilised by the adjoining Akarana Golf Club.

   Recommending that the Board recommend to the Arts, Culture and Recreation Committee that revocation of the reserve status of the land to allow the land to be transferred to the golf club be completed.

7. ROAD STOPPING HERD ROAD, HILLSBOROUGH

   W. O'Neill
   Property Officer	9 April 2008

   Reporting on a proposal to stop the road at 18A Herd Road, Hillsborough to allow the land to be sold to the adjoining land owner. This land is not required by council for future roading purposes and the top half of the area has previously had the road reserve status revoked and now forms part of 18A Herd Road.

   Recommending that the Board recommend to the Transport Committee to commence road stopping procedures in order to allow the disposal of the land.

8. WESLEY YOUTH SPACE BUSINESS CASE

   J Colquhoun
   Senior Policy Analyst

   Updating the Board on the Wesley Youth Space business case.

   Recommending that the Board endorse the findings of the Wesley Youth Space business case regarding the preferred solution, notes the revised preliminary budget, the ongoing subsidy required and that officers will report back to the Board in October 2008.

9. SLIPS PROJECT UPDATE

   S Drake
   SLIPS project portfolio leader	6 May 2008

   Updating the Board on the status of the Small Local Improvements Projects (SLIPs) as at 6 May 2008.

   Recommending that the memorandum be received.

10. REPORT FROM ARTS, CULTURE AND RECREATION COMMITTEE - STREET CLEANING ORDERLIES

    C Dower
    Democracy Advisor	15 May 2008

    Attaching a report considered by the Arts, Culture and Recreation Committee at its 9 April 2008 meeting seeking provisional approval for eight town centres to receive a new level of orderly services. The committee resolved:

    1. That orderly services be provisionally extended to the town centres of Otahuhu, Onehunga, Glen Innes, Panmure, Ellerslie, Remuera, Mission Bay and St Heliers pending comment from community boards, using the criteria of:
       1. common levels of cleanliness outcomes across all town centres (noting this will need different cleaning regimes to achieve this);
       2. the known cleaning demand of the area;
       3. the presence of existing orderly services;
       4. the suitability of any existing orderly services in maintaining service standards; and
       5. the area identified for growth/areas of intensification.

    2. That the report of the Manager, Street Amenity Services dated 28 March 2008, and these resolutions be forwarded to all community boards for their information and comment.

    3. That officers report back to the Arts, Culture and Recreation Committee on the final list of town centres to receive the enhanced street cleaning orderly services commencing 1 July 2008.

    Recommending that the report and resolutions be received.

11. DISCRETIONARY FUNDING

    11.1. RMS REFUGEE RESETTLEMENT

    Attaching a discretionary funding application from RMS Refugee Resettlement for funds towards their cross-cultural Mt Roskill/Wesley event in June as part of World Refugee Day.

    Recommending that the Board consider this application.

    11.2. WAIKOWHAI INTERMEDIATE SCHOOL

    Attaching a discretionary funding application from Waikowhai Intermediate School to fund "no right turn" signs and cones as part of the Travelwise programme.

    Recommending that the Board consider this application.

    11.3. YOUTHLINE

    Attaching a discretionary funding application from Youthline towards the operation of their Unity/Standing Tall Youth Development programme to be held at Mt Roskill Grammar School.

    Recommending that the Board consider this application.

12. EVENT FUNDING  

    12.1. AUNTY JO'S KIDS DAY OUT

    Attaching a event funding application from Jo Legg to fund Aunty Jo's Kids Day Out to be held on 22 November 2008.

    Recommending that the Board consider this application.

    12.2. WALMSLEY UNDERWOOD CYCLEWAY OPENING

    Advising the Board that the Walmsley Underwood Cycleway has been completed and requesting that the board consider holding a celebratory event on Saturday, 19 July 2008 at 2pm.

    Recommending that the Board allocates funding towards this event.

13. CHAIRPERSON'S REPORT

    Attaching a report from the Chairperson updating the Board on the projects and issues he has been involved with since the last meeting.

    Recommending that the report be received.

14. COUNCILLORS REPORTS

    Providing the Councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Councillor wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. BOARD MEMBER'S REPORT

    Providing the Board members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only, and if the Board Members wish any action to be taken upon this item, a written report must be written for inclusion on the agenda.

16. GROUP ACTIVITY REPORTS

    C Dower
    Democracy Advisor

    Attaching activity reports and statistics from the various groups within Auckland City.

    Recommending that the Group Activity Reports be received.

17. REPORTS REQUESTED PENDING

    C Dower
    Democracy Advisor

    Advising of the reports requested/pending as at May 2008.

    Recommending that the report be received.