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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

MT ROSKILL COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Mt Roskill Community Board meeting held on Tuesday, 17 June 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. MIGRANT SUPPORT SERVICES INCORPORATED

   Members of the Migrant Support Services Incorporated wish to address the Board regarding their event funding application to hold an annual Hui on the 13 September 2008 at the Fickling Centre, Three Kings.

   Recommending that the members of the Migrant Support Services Incorporated be thanked for their presentation.

   Refer item 10 of this agenda.

   4.2. COMMUNITY SERVICES ADVISER - ROGER EARP

   Roger Earp who has recently been appointed the Community Services Adviser for the West area wishes to address the Board regarding his role in the community.

   Recommending that Mr Earp be thanked for his presentation.

5. ELECTION HOARDING SITES AND COMPLIANCE MONITORING PROCESS

   C Watson
   Group manager, Democracy services	4 July 2008

   Reporting that a review of sites designated for electoral hoardings has been undertaken resulting in some previous sites being removed from the register and providing information on the process for monitoring the issues, complaints and problems that arise during an election campaign.

   Recommending that the Community board confirm the election hoarding sites in their area as per the attached schedule.

6. TRAFFINZ CONFERENCE 2008

   C Dower
   Democracy Adviser	9 July 2008

   The annual Trafinz Conference is scheduled to be held at the Hotel Grand Chancellor in Christchurch from 7 - 10 September 2008. The theme of this year's conference is "Celebrating the past - gearing up for the future". Attached is a copy of the programme.

   Recommending that the Board consider whether it wishes to send a member or members to this conference noting that the costs associated will come from the Board's discretionary funding account.

7. SCHEDULING OF TREES

   C Dower
   Democracy advisor	8 July 2008

   At a meeting of the Eden/Albert Community Board on 25 June 2008, it was resolved:

   1. That the map of scheduled trees in the Eden/Albert ward as at 17 June 2008 be received.
   2. That community board members send suggestions through to the Heritage section of City planning on any additional trees that could be suitable for scheduling in the isthmus district plan review.
   3. That the above resolutions be forwarded to all community boards for their information.

   Recommending that the resolutions of the Eden/Albert Community Board meeting, dated 25 June 2008, be noted.

8. WALMSLEY/UNDERWOOD PATHWAY

   C Dower
   Democracy advisor	8 July 2008

   Providing a verbal update regarding the progress of the Walmsley/Underwood pathway and recommending that the Baord consider postponing the opening event for one month in order for the final works and bridge to be completed.

   Recommending that the Board consider postponing the opening.

9. DISCRETIONARY FUNDING

   9.1. YOUTHLINE AUCKLAND

   At the Mt Roskill Community Board meeting held on 17 June the Board considered a discretionary funding application from Youthline Auckland and resolved as follows:

   That the discretionary funding application from Youthline Auckland be declined at this stage, as no letter of support from Mt Roskill Grammar School had been provided.

   Providing a copy of the letter received by Youthline Auckland from Mt Roskill Grammar School.

   Recommending that the Board reconsider the funding application from Youthline towards the operation of their Unity/Standing Tall Youth Development programme to be held at Mt Roskill Grammar School.

10. EVENT FUNDING

    10.1. MIGRANTS SUPPORT SERVICES INC.

    Attaching an event funding application from the Migrants Support Services Inc to hold an annual Hui on the 13 September 2008 at the Fickling Centre, Three Kings.

    Recommending that the Board consider this application.

11. CHAIRPERSON'S REPORT

    Providing the Chairperson with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and if the Councillor wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

12. COUNCILLOR'S REPORTS

    Providing the Councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Councillor wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

13. BOARD MEMBER'S REPORTS

    Providing the Board Members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Councillor wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. GROUP ACTIVITY REPORTS

    C Dower
    Democracy Adviser	9 July 2008

    Attaching activity reports and statistics from the various groups within Auckland City.

    Recommending that the Group Activity Reports be received.

15. REPORTS REQUESTED PENDING

    C Dower
    Democracy Adviser	9 July 2008

    Advising of the reports requested/pending as at July 2008.

    Recommending that the reports requested/pending be received.