APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Mt Roskill Community Board meeting held on Tuesday, 15 July 2008
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. BLOCKHOUSE BAY COMMUNITY CHURCH - ANDREW MARSHALL
Andrew Marshall of Blockhouse Bay Community Church wishes to speak in support of
the application for local event funding.
Recommending that Andrew Marshall, Blockhouse Bay Community Church, be thanked
for his presentation and that the Board consider the application at item 12.1.
TRANSPORT SAFETY PROGRAMME 2008/2009
Ms
Karen Hay. Manager Road Safety Transport will give a presentation to the board
regarding road safety entitled "Transport safety programme 2008/2009".
Recommending that Ms Hay be thanked for her presentation.
INTRODUCTION OF AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST
Officers from the Auckland Road Maintenance Alliance - West will be in
attendance to introduce themselves to the Board and to provide a presentation
about the Alliance, why it was formed and what they are going to do.
The
Auckland Road Maintenance Alliance - West is an Auckland City Council
initiative, in partnership with Leighton Contractors Pty Limited, MWH New
Zealand Limited and Blacktop Construction Limited. The team consists of
Lawrence Butcher, Neill Forgie, Bob Cook, and Simon Mitchell.
Recommending that the officers of the Auckland Road Maintenance Alliance - West
be thanked for their introduction and presentation.
SLIPS PROPOSALS AUGUST 2008
| Karen Yates |
|
| SLIPs project portfolio leader |
6 August 2008 |
Providing further information as requested by the board at the June meeting on
two projects being Manukau Foreshore Community Pest Control Programme
Continuation and Margaret Griffin Park Implementation.
Also
providing a spreadsheet with all current SLIPs project proposals for
consideration by the Board.
Recommending that the spreadsheet be considered.
Secretarial note:
Helen Alcock, SLIPs Manager and Karen Yates, SLIPs Portfolio Leader and will be
in attendance at the meeting to answer board members questions.
SLIPS PROPOSAL FORMS FOR AUGUST
Providing the current proposed and vetted SLIPS proposal forms for the board to
consider with item 7.
SLIPS PROGRAMME OVERVIEW
| Helen Alcock |
|
| SLIPs Manager |
11 August 2008 |
Providing an overview report of all current SLIPs projects
for Mt Roskill.
Recommending that the report from the SLIPs Manager, dated 11 August 2008 be
received.
SERVICE LEVELS FEEDBACK RE DRAFT ASSET MANAGEMENT PLANS
| Cecily Dower |
| Democracy advisor |
Providing the opportunity for community boards to provide feedback to the
council's levels of service provided. Auckland City Council currently has 13
asset management plans that are reported through to the following committees:
| Finance & Strategy Committee: |
ITC, The Edge, Marina, Property |
| Arts Culture & Recreation Committee: |
Leisure facilities, Open Spaces |
| Transport Committee: |
Transport |
| Community Services Committee: |
Community facilities,
Libraries |
| City
Development Committee: |
Stormwater, closed landfills |
| Art Gallery: |
Art Gallery |
| Zoo Board: |
Zoo |
Committees will be approving the draft asset management plans at their September
meetings for inclusion in the Long Term Council Community Plan meeting on 7
October 2008. Community Boards are requested to make recommendations to
Committees before Tuesday 2 September.
Copies of reports to the above committees were circulated separately and are
available on Council's website.
Recommending that community boards consider providing feedback to Committees on
their draft asset management plans by 2 September 2008.
APPOINTMENT OF COMMUNITY BOARD SPOKESPERSON AND LIASON ROLE
| Cecily Dower |
|
| Democracy Adviser |
14 August 2008 |
The
Board is asked to consider appointing Cr Lister as its spokesperson for the
Transport delegated responsibility along with Chairperson Barter, with Cr
Lister's particular focus on road safety, and to the liaison role for the Three
Kings Quarry.
Recommending that the Board appoint Cr Lister to these roles.
EVENT FUNDING
12.1. BLOCKHOUSE BAY COMMUNITY CHURCH
Attaching a Local Event Funding application from Blockhouse Bay Community Church
seeking funding towards the cost of holding a community Christmas event on 13
December 2008.
Recommending that the Board consider the application.
CHAIRPERSON'S REPORT
Attaching a report from the Chairperson updating the Board on the projects and
issues he has been involved with since the last meeting.
Recommending that the report be received.
COUNCILLOR'S REPORTS
Providing the Councillors with an opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
This
is an information item only and if the Councillor wishes any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBER'S REPORTS
Providing the Board Members with an opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
This
is an information item only and if the Councillor wishes any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
GROUP ACTIVITY REPORTS
| Cecily Dower |
|
| Democracy Adviser |
14 August 2008 |
Attaching activity reports and statistics from the various groups within
Auckland City.
Recommending that the Group Activity Reports be received.
REPORTS REQUESTED PENDING
| Cecily Dower |
|
| Democracy Adviser |
14 August 2008 |
Advising of the reports requested/pending as at July 2008.
Recommending that the reports requested/pending be received.
