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AGENDA ATTACHMENTS

OPEN AGENDA

 I hereby give notice that a meeting of the

MT ROSKILL COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda, no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Mt Roskill Community Board meeting held on Tuesday, 16 September 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following request has been received to address the meeting:

   4.1. WESLEY COMMUNITY CENTRE - MS MCCARTHY

   Ms Karen McCarthy, Manager of Wesley Community Centre wishes to address the Board regarding their event funding application to hold an annual community Christmas event on 19 December 2008.

   Recommending that Ms McCarthy be thanked for her presentation.

   Refer item 9.1 of this agenda.

   PRESENTATION

5. ROSKILL SOUTH OASIS EARLY YEARS SERVICES HUB - MS BRONWYN GUPTILL

   Ms Guptill will give a PowerPoint presentation regarding an early year's services hub to be established in Roskill South. The aim of the Hubs are to bring together services, promote better access and co-ordination and help address gaps in service provision for children pre-birth to 6 years of age and their families.

   Recommending that Ms Guptill be thanked for her presentation.

6. 2009 COMMUNITY BOARDS CONFERENCE AND BEST PRACTICE AWARDS

   C Dower
   Democracy Advisor	10 October 2008

   Attaching information regarding the 2009 Community Boards Conference and Best Practice Awards, which will be held in Christchurch on 19 - 21 March 2009.

   Recommending that the Board discuss whether it wishes to send a representative(s) to the conference and enter the Best Practice Awards.

   Secretarial Note:

   This item was deferred from the 16 September 2008 board meeting.

7. COMMUNITY ASSISTANCE FUNDING REVIEW

   C Dower
   Democracy Advisor	10 October 2008

   Attaching a report that was considered by the Community Services Committee at its 1 October 2008 meeting, which sought feedback on recommended changes to council's community group assistance policy and mechanisms. The committee resolved:

   1. That the report of the Policy Analyst and the Senior Policy Analyst, dated 25 September 2008, be forwarded to community boards for their comment for inclusion in the final report.
   2. That the Community Services Committee notes that officers will report back with a draft Community Group Assistance Policy in December 2008 for endorsement.
   3. That the Community Services Committee provides feedback on the recommendations outlined in the report as follows:
      1. that officers be requested to provide information regarding the administrative costs of the community assistance funds programme prior to the 18 November 2008 Annual Plan Direction Setting meeting; and
      2. that the Committee asks staff to consider how greater authority can be given to community boards in community assistance funding decision-making in order to reduce administrative costs and to benefit from their local knowledge, and report back to a working party consisting of community board chairs, Councillors Easte, Raffills, and the Chairperson, Community Services Committee before reporting back to the Community Services Committee.
   4. That the Community Services Committee notes the feedback from Councillor Northey as follows:
      1. that no minimum level of grants be set;
      2. that decisions on the citywide accommodation fund should be made by this committee to ensure coordination with the citywide grant fund;
      3. that the reinstatement of separate key categories of grants not be accepted; and
      4. that the Committee agree that recommended funding be presented to councillors for feedback before the final decisions are made by the committee.

   A meeting of the working party [as resolved in resolution C (ii)] has been set for  04 November 2008 at 10.30am.

   Recommending that the Board provide feedback on the report via the Board chairperson by 03 November 2008.

8. DELEGATIONS REGISTER REVIEW

   Dan McGregor
   Project Team Leader	26 September 2008

   Seeking feedback on the community board delegations for the 2007-2010 triennium, also giving community boards an opportunity to comment on current delegations and inviting feedback on other issues relating to community board delegations.

   Recommending that the Board provide feedback to the delegations review project team by 31 October 2008 on current community board delegations as passed by council on 28 February 2008 and any issues relating to delegations not affected by the 28 February changes.

9. EVENT FUNDING

   9.1. WESLEY COMMUNITY CENTRE

   Attaching a Local Event Funding application from the Wesley Community Centre seeking funding towards the annual community Christmas event on 19 December 2008.

   Recommending that the Board consider the application.

10. MT ROSKILL SLIPS PROGRAMME UPDATE OCT 2008

    Helen Alcock
    SLIPs Manager	24 September 2008

    Providing an updated report of all current SLIPs projects for Mt Roskill.

    Recommending that the report from the SLIPs Manager, dated 24 September 2008 be received.

11. COMMUNITY CENTRES, HALLS AND OFFICE STOCKTAKE

    C Dower
    Democracy Advisor	07 October 2008

    Attaching a report and an extract of the resolutions as considered by the Community Services Committee at its meeting held on Wednesday, 01 October 2008 identifying the scope of the Community facilities and libraries plan project.

    Recommending that the report and resolutions from the Community Services Committee be considered.

12. STATE HIGHWAY 20 - WATERVIEW CONNECTION

    C Dower
    Democracy Advisor	07 October 2008

    Attaching a report and an extract of the resolutions as considered by the Transport Committee at its meeting held on Thursday, 02 October 2008 updating the committee on the status and next steps for the New Zealand Transport Agency's (NZTA) State highway 20 waterview project.

    Recommending that the report and resolutions from the Transport committee be received.

13. CHAIRPERSON'S REPORT

    Attaching a report from the Chairperson updating the Board on the projects and issues he has been involved with since the last meeting.

    Recommending that the report be received.

14. COUNCILLOR'S REPORTS

    Providing the Councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. BOARD MEMBER'S REPORTS

    Providing the Board Members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Board Members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

16. GROUP ACTIVITY REPORTS

    C Dower
    Democracy Adviser	15 October 2008

    Attaching activity reports and statistics from the various groups within Auckland City.

    Recommending that the Group Activity Reports be received.

17. REPORTS REQUESTED PENDING

    C Dower
    Democracy Adviser	15 October 2008

    Advising of the reports requested/pending as at October 2008.

    Recommending that the reports requested/pending be received.