APOLOGIES
Apologies have been received from Councillor Lister and Board Member
Taylor-Raffills.
CONFIRMATION OF MINUTES
The
minutes of the Mt Roskill Community Board meeting held on Tuesday, 18 November
2008 to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
SLIPS DECISION REPORT - FEBRUARY 2009
| K Yates |
|
| SLIPs Project Portfolio Leader |
5 February 2009 |
Attaching a SLIPs spreadsheet and associated forms for current SLIPs proposals
for the board's consideration.
Recommending that the board consider the report.
GRANT OF NEW LEASE LYNFIELD TENNIS CLUB INC., 18 THE AVENUE, MT ROSKILL
| K O'Neilll |
|
| Lease Co-ordinator |
27 January 2009 |
Reporting on the Lynfield Tennis Club Inc., which owns the
building at 18 The Avenue, Oriana Reserve, Mt Roskill and has occupied the site
since 1972. The lease over this space reached its final expiry date on 31
December 2008 and the group has applied to the council for a new lease.
Recommending that the Board recommend to the Arts, Culture
and Recreation Committee the granting of a new lease to the Lynfield Tennis Club
Inc. on conditions set out in the agenda report.
GRANT OF NEW LEASE ROYAL NEW ZEALAND PLUNKET SOCIETY INC. EPSOM ROSKILL SUB BRANCH, 50 BUCKLEY ROAD, MT ROSKILL
| K O'Neilll |
|
| Lease Co-ordinator |
27 January 2009 |
The Royal New Zealand Plunket Society Inc. owns the
building at 50 Buckley Road, Mt Roskill and has occupied the site since 1988.
The lease over this space reached its final expiry date on 31 December 2008 and
the group has applied to the council for a new lease.
Recommending that the Board recommend to the Arts, Culture
and Recreation Committee the granting of a new lease to the Royal New Zealand
Plunket Society Inc. on conditions set out in the agenda report.
THE GRANT OF NEW LEASE TO MUTALAU ULULAUTA MATAHEFONUA TRUST (MUMT), 24A BREMNER AVENUE, JOHN MOORE RESERVE, MT ROSKILL
| K O'Neilll |
|
| Lease Co-ordinator |
27 January 2009 |
Reporting on the former Roskill Modeller's building at 24A
Bremner Avenue, John Moore Reserve, Mt Roskill, which has become available to
lease to a community group. Three completed applications were received and it
has been determined that the Mutalau Ululauta Matahefonua Trust is the most
suitable lessee.
Recommending that the Board recommend to the Arts, Culture
and Recreation Committee the granting of a new lease to the Mutalau Ululauta
Matahefonua Trust on conditions set out in the agenda report.
DISCRETIONARY AND EVENT FUNDING UPDATE
| C Dower |
|
| Democracy Advisor |
10 February 2009 |
Updating the Mt Roskill Community Board on the status of the discretionary fund,
which has $8679.42 remaining, and the event fund, which has $5768.00 remaining
as at the close of this agenda.
A
full update of the funds will be tabled at the meeting. Please note there are
funding requests for both funds later in this agenda.
Recommending that the information be received.
LOCAL EVENT FUNDING - MT ROSKILL ANZAC SERVICE 2009
| C Dower |
|
| Democracy Advisor |
10 February 2009 |
Requesting that the Mt Roskill Community Board consider allocating a budget for
this year's Mt Roskill Anzac Service and nominating spokespersons for this
event.
Recommending that the board allocate up to $3600.00 for costs associated with
this service, and nominate Board members to work with democracy services in
delivering this service.
DISCRETIONARY EVENT FUNDING - GOOD CITIZEN AWARDS
| C Dower |
|
| Democracy Advisor |
10 February 2009 |
Reporting on the Good Citizen Awards ceremony, which the Mt Roskill Community
Board wishes to hold, to recognise those persons who continually give their time
to the community and whose outstanding efforts should be acknowledged.
Requesting that the Mt Roskill Community Board consider allocating a budget for
the Good Citizen Awards Ceremony, which is due to be held on 12 May 2009 (with
nominations closing on Friday 27 March 2009).
Recommending that the board allocate up to $2000.00 for costs associated with
this event from the board's discretionary fund.
CHAIRPERSON'S REPORT
Attaching a report from the Chairperson updating the Board on the projects and
issues he has been involved with since the last meeting.
Recommending that the report be received.
COUNCILLOR'S REPORTS
Providing the Councillors with an opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
This
is an information item only and if the Councillors wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBER'S REPORT
Providing the Board Members with an opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
This
is an information item only and if the Board Members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
GROUP ACTIVITY REPORT
| C Dower |
|
| Democracy Advisor |
30 January 2009 |
Attaching activity reports and statistics from the various groups within
Auckland City.
Recommending that the Group Activity Reports be received.
REPORTS REQUESTED PENDING
| C. Dower |
|
| Democracy Advisor |
30 January 2009 |
Advising of the reports requested/pending as at January 2009.
Recommending that the reports requested/pending be received.
