APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of the meeting of the Mt Roskill Community
Board held Tuesday 17 February 2009 were confirmed as a true and correct record
subject to the following amendment to item 5, Slips Decision Report as follows:
- That the Mt Roskill Community Board requests officers to provide a
breakdown of costs for future vetting projects in order for them to make an informed decision on the project.
Was F - now becomes a new M
- That the decision on the Taylor's Bay Aquatic
Play Structure be deferred until the March 2009 meeting of the board
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PUBLIC FORUM - DISCRETIONARY FUNDING - NASHEMUN PAK NZ WOMEN TRUST
Mrs
Ghazala Tufail and another representative from the Nashemun Pak NZ Women Trust
wish to address the board regarding their discretionary funding application.
Refer item 13 of this agenda.
4.2. PUBLIC FORUM - DISCRETIONARY FUNDING - THE GIFTED CHILDREN'S ADVANCEMENT CHARITABLE TRUST
A
representative from The Gifted Children's Advancement Charitable Trust wishes to
address the board regarding their discretionary funding application.
Refer item 14 of this agenda.
4.3. PUBLIC FORUM - DISCRETIONARY FUNDING - MAY ROAD TENNANT COMMITTEE
Ms
Jill Wheeler-Bowden from the May Road Tennant Committee wishes to address the
Board regarding their discretionary funding application.
Refer item 15 of this agenda.
SLIPS DECISION REPORT - MARCH 2009
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
At
the February 2009 Mt Roskill Community Board meeting it was resolved as follows:
That the Mt Roskill
Community Board deletes the following proposals that it does not intend to take
forward.
- Dominion and Mt Albert Road Shopping Strip Upgrade (to be replaced with
an alternative proposal)
- Dominion And Richardson Road Shopping Strip Upgrade (to be replaced with
an alternative proposal)
- Molly Green/Waikowhai /Wesley Tree Planting Survey (to be replaced with
an alternative proposal)
- Owairaka Shops Upgrade Phase 1 (to be replaced with an alternative
proposal)
Attached for the board's consideration are the alternative proposals for
projects 1, 2 and 4 (Refer to board member Taylor's report - item 19.1 for
project 3).
SLIPS DECISIONS REPORT MARCH 2009 SUPPLEMENTARY
| K Yates |
|
| SLIPs Portfolio Leader |
4 March 2009 |
Attaching an updated spreadsheet of SLIPs proposals for consideration and
decision.
Recommending that the board consider the report.
SLIPS PROGRAMME UPDATE MARCH 2009
| J Goh |
|
| SLIPS Programme Leader |
4 March 2009 |
Providing a summary of the current SLIPs projects and financial information.
Recommending that the information be received.
RESOURCE MANAGEMENT ACT AMENDMENT BILL
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
Providing information regarding the proposed Resource Management Act (RMA)
Amendment Bill and the Simpson Grierson opinion regarding this.
The
Board is asked to consider whether it wishes to make a submission to the RMA
Amendment Bill. The closing date for submissions is Friday, 3 April 2009.
Recommending that the Board nominate a working party to prepare its submission.
LONG-TERM COUNCIL COMMUNITY PLAN SUBMISSION WORKING PARTY
| C Dower |
|
| Democracy Advisor |
3 March 2009 |
The
Board is asked to consider whether it wishes to make a submission to the long-
term council community plan (LTCCP) which opens for consultation on 17 April
2009.
Also
providing a memo regarding the community consultation days for council to
publicly present the Ten Year Plan across the city.
Recommending that the Board nominate a working party to prepare its submission.
DRAFT CODE OF CONDUCT
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
Providing a copy of the draft code of conduct for community boards which was
considered by the Community Board Chairs Forum.
Recommending that the Board nominate a working party to prepare
comments/feedback on the draft code of conduct to the Community Board Chairs
Forum.
MT ROSKILL GRAMMAR SCHOOL ARTIFICIAL PLAYING SURFACE TRUST
At
the 19 February 2008 Mt Roskill Community Boards meeting it was resolved
That the Mt Roskill Community Board appoints Board
Members Joshua Taylor and Sue Mulrennan, and Mr Barry Bryan to the Mount Roskill
Grammar School Artificial Playing Surface Trust.
Board member Mulrennan has resigned her role as a representative on the Mt
Roskill Grammar School Artificial Playing Surface Trust as she has a conflict of
interest in this matter.
Council, at its 22 November 2007 meeting, resolved that the community board
appoint three members to the Mount Roskill Grammar School Artificial Playing
Surface Trust.
The
Trust Deed requires that one community board member and two community
representatives be appointed to the Trust, along with representatives from other
organisations.
Recommending that an alternative member be appointed as a
replacement representative to the Mount Roskill Grammar School Artificial
Playing Surface Trust.
AUCKLAND INTERNATIONAL FESTIVAL
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
Providing an opportunity for
the board to discuss the Auckland International Festival. A stall has been
provided at the event for the use of the Community Board.
Recommending that the board
use a roster system to "man" the stall and market the "Not just passing through,
the making of Mt Roskill" book.
DISCRETIONARY EVENT FUNDING - NASHEMUN PAK NZ WOMEN TRUST
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
Attaching a discretionary funding application from Nashemun Pak NZ Women Trust
to provide a social and community network for Pakistani women and children.
Recommending that the Board consider this application.
DISCRETIONARY FUNDING - THE GIFTED CHILDREN'S ADVANCEMENT CHARITABLE TRUST
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
Attaching a discretionary funding application from The Gifted Children's
Advancement Charitable Trust to work with gifted and talented children from
lower social and economic areas with low decile schools.
Recommending that the Board consider this application.
DISCRETIONARY FUNDING - MAY ROAD TENNANT COMMITTEE
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
Attaching two discretionary funding applications from the May Road Tennant
Committee towards their community garden project and a mural which will be part
of the garden.
Recommending that the Board consider these applications.
DISCRETIONARY FUNDING - FUTURE PLANNING FRAMEWORK MEETING
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
Providing an opportunity for the Board to discuss holding a Future Planning
Framework meeting with stakeholders in order to update them on the progress of
the work undertaken so far.
Recommending that the board consider whether it wishes to hold a meeting
regarding this.
CHAIRPERSON'S REPORT
Attaching a report from the Chairperson updating the Board on the projects and
issues he has been involved with since the last meeting.
Recommending that the report be received.
COUNCILLOR'S REPORTS
Providing the Councillors with an opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
This
is an information item only and if the Councillors wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBER'S REPORT
Providing the Board Members with an opportunity to update the Board on the
projects and issues they have been involved with since the last meeting.
This
is an information item only and if the Board Members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
19.1. BOARD MEMBER'S REPORT - JOSH TAYLOR
Attaching a report from Board member Taylor updating the Board on the projects
and issues he has been involved with since the last meeting.
Recommending that the report be received, noting the effort put in by Board
member Taylor regarding locations for tree planting and thanking him for his
work.
19.2. BOARD MEMBER'S REPORT - SUE MULRENNAN
Attaching a report from Board member Mulrennan updating the Board on the
projects and issues she has been involved with since the last meeting.
Recommending that the report be received.
GROUP ACTIVITY REPORT
| C Dower |
|
| Democracy Advisor |
3 March 2009 |
Attaching activity reports and statistics from the various groups within
Auckland City.
Recommending that the Group Activity Reports be received.
MT ROSKILL COMMUNITY BOARD GRANTS REGISTER
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
Attaching a breakdown of grants given by the Mt Roskill Community Board since
March 2008.
Recommending that the report be received.
REPORTS REQUESTED PENDING
| C. Dower |
|
| Democracy Advisor |
27 February 2009 |
Advising of the reports requested/pending as at February 2009.
Recommending that the reports requested/pending be received.
PAH HOMESTEAD UPDATE
| C Dower |
|
| Democracy Advisor |
4 March 2009 |
Providing a copy of the article written by Bernard Orsman published in the New
Zealand Herald on Saturday, 28 February 2009 regarding the future of the Pah
Homestead in Monte Cecilia Park for the board's information.
Recommending that the information be received.
