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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

MT ROSKILL COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Mt Roskill Community Board meeting held on Tuesday, 17 March 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. PUBLIC FORUM - CITIZEN'S ADVICE BUREAU

   Lynne Barraclough, City Manager from the Citizens Advice Bureau (CABAC) Auckland wishes to address the board regarding the CABAC's contribution to Auckland City and raise awareness of their services.

   She also wishes to speak regarding the funding and partnership agreement submitted to Auckland City Council which is attached.

   4.2. PUBLIC FORUM - DISCRETIONARY FUNDING - AUCKLAND CITY LIBRARIES

   Ms Marion Walker from Auckland City Libraries wishes to address the board regarding the discretionary funding application.

   Refer item 11 of this agenda.

   4.3. PUBLIC FORUM - DISCRETIONARY FUNDING - WAIKOWHAI COMMUNITY TRUST

   Ms Zena Wrigley from the Waikowhai Community Trust wishes to address the board regarding the discretionary funding application.

   Refer item 15 of this agenda.

5. COMMUNITY AND LIBRARY FACILITIES PLAN

   Reporting on the Community and library facilities plan, including specific facilities by ward area and Auckland city's network of facilities as a whole and seeking feedback from the board. Feedback is also sought on the draft Community and recreation lease policy. The feedback is required by 8 May 2009.

   Recommending that a working party be formed to consider the report and provide feedback.

   Secretarial note:

   Auckland City Council officers Jesse Colquhoun Senior Policy Analyst, Tristan Coulson Policy Analyst and Skye Rutherford Senior Policy Analyst from the ACR Policy Group will be in attendance to provide a brief presentation on items 6, 7 and 8 on the agenda and to note any feedback provided at this meeting.

6. GAMBLING VENUE POLICY - COMMUNITY BOARD CONSULTATION

   A Fidow
   Senior Policy Analyst, ACR Policy	15 April 2009

   Reporting on Auckland City Council's gambling venue policy and seeking feedback from the board on questions regarding the positive and negative aspects of the gambling venue policy, and any feedback the board may have on the policy. Feedback is sought by 8 May 2009.

   Recommending that a working party be formed to consider the report and provide feedback.

7. LIQUOR BAN REQUESTS - COMMUNITY BOARD CONSULTATION

   A Fidow
   Senior Policy Analyst, ACR Policy	15 April 2009

   Reporting on Auckland City Council's liquor ban requests and seeking feedback from the board on general options for liquor bans in Auckland city. Feedback is sought by 8 May 2009.

   Recommending that the board provide feedback regarding this report.

8. LIQUOR LICENSING POLICY DEVELOPMENT - SCOPE

   C Dower
   Democracy Advisor	2 April 2009

   Providing an extract from the minutes of the City Development Committee meeting held on Thursday 12 March 2009, and the report that was considered by the committee, regarding the development of the Liquor Licensing Policy scoping report which will guide the development of the policy.

   Recommending that feedback be provided on this report.

9. SALE AND SUPPLY OF LIQUOR AND LIQUOR ENFORCEMENT BILL

   C Dower
   Democracy Advisor	7 April 2009

   Providing an opportunity for the board to discuss whether it wishes to put a submission to the select committee regarding the Sale and Supply of Liquor and Liquor Enforcement Bill.

10. SLIPS DECISION REPORT APRIL 2009

    K Yates
    SLIPs Project Portfolio Leader	7 April 2009

    Attaching the SLIPs Decision Report with proposals for the board's consideration and decision.

    Recommending that the board consider the report.

11. DISCRETIONARY FUNDING APPLICATION - AUCKLAND CITY LIBRARIES

    C Dower
    Democracy Advisor	23 March 2009

    Attaching a discretionary funding application from the Auckland City Libraries to fund costs associated with running a workshop to organise a family story writing competition in thirteen secondary schools in the Auckland area, including Marcellin College and Mt Roskill Grammar School.

    Recommending that the Board consider this application.

12. DISCRETIONARY FUNDING APPLICATION - AKOZONE SITE FOR WESLEY SCHOOLS

    C Dower
    Democracy Advisor	23 March 2009

    Attaching a discretionary funding application from the Wesley Primary and Intermediate Schools to fund operational costs associated with running an Akozone homework centre.

    Recommending that the Board consider this application.

13. DISCRETIONARY FUNDING APPLICATION - PARENT AID CENTRAL WEST AUCKLAND INC

    C Dower
    Democracy Advisor	23 March 2009

    Attaching a discretionary funding application from the Parent Aid Central West Auckland Inc. to purchase a laptop and printer for the Chairperson to increase the profile of the organisation.

    Recommending that the Board consider this application.

14. DISCRETIONARY FUNDING APPLICATION - ROYAL OAK RACQUETS CLUB INC

    C Dower
    Democracy Advisor	06 April 2009

    Attaching a discretionary funding application from the Royal Oak Racquet Club Inc to provide squash coaching for Mt Roskill Intermediate School children during the 2009 term two and three.

    Recommending that the Board consider this application.

15. DISCRETIONARY FUNDING APPLICATION - WAIKOWHAI COMMUNITY TRUST

    C Dower
    Democracy Advisor	23 March 2009

    Attaching a discretionary funding application from Waikowhai Community Trust to fund costs associated with completion of a fencing project.

    Recommending that the Board consider this application.

16. MT ROSKILL COMMUNITY BOARD COMMUNITY AWARDS

    C Dower
    Democracy Advisor	4 April 2009

    Providing an opportunity for the board to discuss the proposed community awards.

17. CHAIRPERSON'S REPORT

    Attaching a report from the Chairperson updating the Board on the projects and issues he has been involved with since the last meeting.

    Recommending that the report be received.

18. COUNCILLOR'S REPORTS

    Providing the Councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

19. BOARD MEMBER'S REPORT  

    Providing the Board Members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Board Members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

20. GROUP ACTIVITY REPORT

    C Dower
    Democracy Advisor	3 March 2009

    Attaching activity reports and statistics from the various groups within Auckland City.

    Recommending that the Group Activity Reports be received.

21. MT ROSKILL COMMUNITY BOARD GRANTS REGISTER

    C Dower
    Democracy Advisor	4 March 2009

    Attaching a breakdown of grants given by the Mt Roskill Community Board since April 2009.

    Recommending that the report be received.