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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

MT ROSKILL COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Mt Roskill Community Board meeting held on Tuesday, 19 May 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. STATE HIGHWAY 20 WATERVIEW

   D Newcombe
   Senior Transport Planner	28 May 2009

   The attached report was considered by the Transport Committee on 11 June 2009. The resolutions from the Committee will be tabled at the Board's meeting.

   The report seeks to:

   • Update the Committee on the recent New Zealand Transport Agency (NZTA) announcement of a new preferred alignment for the SH20 Waterview project
   • Outline the next steps for the council's involvement in the project
   • Highlight some initial issues raised by the new alignment.

   The Senior Transport Planner will be in attendance to speak to the report.

   [ATTACHMENT 5]

6. DISCRETIONARY FUNDING APPLICATION (2009/2010) - DOMINION ROAD SCHOOL

   T White
   Democracy advisor	3 June 2009

   Attaching an application from the Dominion Road school seeking funding of $5,620.80 to create an "Eco-Trail" consisting of an embankment pathway and the planting of native plants, to be funded from the Board's 2009/2010 discretionary funding budget.

   Recommending that the application be considered.

   [ATTACHMENT 6]

7. URGENT DECISION - SLIPS PROJECT - MARGARET GRIFFEN PARK STAGE 3

   T White
   Democracy advisor	9 June 2009

   Attaching an urgent decision signed by the chair and deputy chair allocating up to $2,000 to the Margaret Griffen Park Stage 3 project for weed removal.

   Recommending that the urgent decision be noted.

   [ATTACHMENT 7]

8. SCHOOLS COMPETITION TO HELP MAKE MT ROSKILL A "CHILD FRIENDLY" PLACE

   T White
   Democracy advisor	9 June 2009

   As a result of initial positive feedback from Mt Roskill Grammar, Waikowhai Intermediate and Hay Park Primary schools, the chairperson wishes to discuss the above item seeking the board's support on a proposal for Mt Roskill schools to take part in a competition that will promote Mt Roskill as a "Child Friendly" community.

9. CHAIRPERSON'S REPORT

   Attaching a report from the Chairperson updating the Board on the projects and issues he has been involved with since the last meeting.

   Recommending that the report be received.

   [ATTACHMENT 9]

10. COUNCILLORS' REPORTS

    Providing the Councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

11. BOARD MEMBERS' REPORTS

    Providing the Board Members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if the Board Members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    [ATTACHMENT 11]

12. GROUP ACTIVITY REPORT

    T White
    Democracy advisor	8 June 2009

    Attaching activity reports and statistics from the various groups within Auckland City Council.

    Recommending that the group activity report be received.

    [ATTACHMENT 12]