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AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

MT ROSKILL COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Mt Roskill Community Board meeting held on Tuesday, 18 August 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. CIVIL DEFENCE EMERGENCY MANAGEMENT

   Jane Lodge, manager emergency management planning, will give a presentation to the board on civil defence emergency management.

   A copy of the presentation is attached.

   [ATTACHMENT 5]

6. DRAFT LIQUOR LICENSING POLICY FEEDBACK

   C Dower
   Democracy advisor	8 September 2009

   Providing a memorandum from the group manager, Arts, Community and Recreation Policy regarding the progress of the draft liquor licensing policy and which invites community boards' feedback through the special consultative procedure. Feedback is required by 7 October 2009.

   Recommending that the Board consider the memorandum.

   [ATTACHMENT 6]

7. COMMUNITY AND RECREATION LEASE POLICY - RESOLUTIONS FROM THE COMMUNITY SERVICES COMMITTEE

   C Dower
   Democracy advisor	8 September 2009

   Providing an extract from the Community Services Committee meeting held on Wednesday, 5 August 2009 regarding the community and recreation lease policy.

   Recommending that the extract be considered.

   [ATTACHMENT 7]

8. DISCRETIONARY FUNDING

   8.1. DISCRETIONARY FUNDING - AKARANA AVENUE KINDERGARTEN

   C Dower
   Democracy advisor	8 September 2009

   Attaching a funding application from Akarana Avenue Kindergarten to purchase a water tank and a small garden shed.

   Recommending that the Board consider this application.

   [ATTACHMENT 8.1]

   8.2. DISCRETIONARY FUNDING - ROSKILL COMMUNITY TRUST

   C Dower
   Democracy advisor	8 September 2009

   Attaching a funding application from Roskill Community Trust (May Road OSCAR) to provide first aid and child abuse awareness training for the staff of the OSCAR programme.

   Recommending that the Board consider this application.

   [ATTACHMENT 8.2]

   8.3. DISCRETIONARY FUNDING - WAIKOWHAI COMMUNITY TRUST

   C Dower
   Democracy advisor	8 September 2009

   Attaching a funding application from Waikowhai Community Trust to provide a school holiday programme, from 28 September until 2 October 2009, at the Roskill South Oasis.

   Recommending that the Board consider this application.

   [ATTACHMENT 8.3]

   8.4. DISCRETIONARY FUNDING - WESLEY KINDERGARTEN

   C Dower
   Democracy advisor	8 September 2009

   Attaching a funding application from Wesley Kindergarten to install two bench type seats adjacent to the kindergarten fence.

   Recommending that the Board consider this application.

   [ATTACHMENT 8.4]

9. CHAIRPERSONS REPORT

   Attaching a report from the chairperson updating the Board on the projects and issues he has been involved with since the last meeting.

   Recommending that the report be received.

   [ATTACHMENT 9]

10. COUNCILLORS' REPORTS

    Providing the councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

11. BOARD MEMBERS' REPORTS

    Providing the board members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

12. GROUP ACTIVITY REPORT

    C Dower
    Democracy advisor	8 September 2009

    Attaching activity reports and statistics from the various groups within Auckland City Council.

    Recommending that the group activity reports be received.

    [ATTACHMENT 12]

13. MT ROSKILL COMMUNITY BOARD GRANTS REGISTER

    C Dower
    Democracy advisor	8 September 2009

    Attaching a breakdown of grants given by the Mt Roskill Community Board.

    Recommending that the report be received.

    [ATTACHMENT 13]