Back to contents

AGENDA ATTACHMENTS

OPEN AGENDA

I hereby give notice that a meeting of the

MT ROSKILL COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Mt Roskill Community Board meeting held on Tuesday, 15 September 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. PUBLIC FORUM - ANDREA MCNICKLE - MOUNT ROSKILL BAPTIST CHURCH

   Andrea McNickle from Mt Roskill Baptist Church wishes to address the Board in support of the church's discretionary funding application for the Roskill Kids programme.

   4.2. PUBLIC FORUM - KAREN MCCARTHY & DIANA POROVETA - WESLEY COMMUNITY CENTRE

   Karen McCarthy and Diana Poroveta from the Wesley Community Centre wish to address the Board in support of the Wesley Community Project Trust's discretionary funding application for funding towards the centre's Christmas event.

5. NEW ZEALAND FIRE SERVICE - BRIAN EDWARDS AND STEVE LARKIN  

   Mr Brian Edwards, Area Manager and Mr Steve Larkin, Assistant Area Manager from the Mt Roskill Fire Station will give a presentation regarding their work within the community and answer questions from the Board.

   Recommending that they be thanked for their attendance.

6. SUE BREWSTER - SPORT AUCKLAND

   Sue Brewster from Sport Auckland wishes to update the Board on developments undertaken by Sport Auckland within the Roskill area as well as regional developments that may have affected the area.

   Recommending that Sue be thanked for her attendance.

7. SLIPS DECISION REPORT - OCTOBER 2009

   K Yates
   SLIPs project portfolio leader	14 October 2009

   Attaching a report and spreadsheet of SLIPs proposals for consideration and decision. Also attaching an update on the status of the SLIPs budget and a summary and status of the projects funded by the Board.

   Recommending that the Board consider the information.

   [ATTACHMENT 7]

8. NOTICE OF MOTION - CYCLING CONFERENCE

   Attaching a notice of motion from Chairperson Barter requested funding from the Board's training budget for attendance at the New Zealand Cycling Conference to be held in New Plymouth in November.

   Recommending that the Board consider the request.

   [ATTACHMENTS 8, 8A]

9. USE OF COMMUNITY BOARDS' SLIPS BUDGET - RESOLUTIONS FROM FINANCE & STRATEGY COMMITTEE

   C Dower
   Democracy advisor	13 October 2009

   Providing an extract from the Finance and Strategy Committee's meeting held on Wednesday, 16 September 2009 regarding the use of community boards' SLIPs budget.

   Recommending that the information be received.

   [ATTACHMENT 9]

10. DISCRETIONARY FUNDING

    10.1. DISCRETIONARY FUNDING - CAROLS BY CANDLELIGHT, THREE KINGS RESERVE

    Attaching a funding application for flyers advertising the Three Kings Reserve Carols by Candlelight event.

    Recommending that the Board consider this application.

    [ATTACHMENT 10.1]

    10.2. DISCRETIONARY FUNDING - CCS DISABILITY ACTION

    Attaching a funding application from CCS Disability Action for assistance with providing a community market.

    Recommending that the Board consider this application.

    [ATTACHMENT 10.2]

    10.3. DISCRETIONARY FUNDING - MOUNT ROSKILL GRAMMAR SCHOOL ARTIFICIAL PLAYING SURFACE TRUST

    Attaching a funding application from Mount Roskill Grammar School Artificial Playing Surface Trust for funding towards security costs.

    Recommending that the Board consider this application.

    [ATTACHMENT 10.3]

    10.4. DISCRETIONARY FUNDING - MOUNT ROSKILL BAPTIST CHURCH (ROSKILL KIDS)

    Attaching a funding application from Mount Roskill Baptist Church (Roskill Kids) for costs associated with holding a "Light Party"/Halloween alternative event.

    Recommending that the Board consider this application.

    [ATTACHMENT 10.4]

    10.5. DISCRETIONARY FUNDING - WESLEY COMMUNITY PROJECT TRUST  

    Attaching a funding application from Wesley Community Project Trust for funding towards the annual Wesley Community Centre Christmas event.

    Recommending that the Board consider this application.

    [ATTACHMENT 10.5]

11. INWARDS & OUTWARDS CORRESPONDENCE

    Attaching the following correspondence received since the last meeting:

    1. Thank you card, Mt Roskill Community Awards 2009 recipient Christine Dawson
    2. Thank you letter, discretionary funding recipient Communicare

    Recommending that the inwards correspondence be received.

    [ATTACHMENT 11A-B]

12. CHAIRPERSONS REPORT

    Attaching a report from the chairperson updating the Board on the projects and issues he has been involved with since the last meeting.

    Recommending that the report be received.

    [ATTACHMENT 12, 12A]

13. COUNCILLORS' REPORTS

    Providing the councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. BOARD MEMBERS' REPORTS

    Providing the board members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. GROUP ACTIVITY REPORT

    C Dower
    Democracy advisor	13 October 2009

    Attaching activity reports and statistics from the various groups within Auckland City Council.

    Recommending that the group activity reports be received.

    [ATTACHMENT 15]

16. MT ROSKILL COMMUNITY BOARD GRANTS REGISTER

    C Dower
    Democracy advisor	13 October 2009

    Attaching a breakdown of grants given by the Mt Roskill Community Board.

    Recommending that the report be received.

    [ATTACHMENT 16]