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Mt Roskill Community Board
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MINUTES OF A MEETING OF THE MT ROSKILL COMMUNITY BOARD

HELD ON TUESDAY, 18 NOVEMBER 2008 AT 6.30PM

PRESENT: Mr Richard Barter Chairperson
  Mrs Nicki Taylor-Raffills Deputy Chairperson
  Mrs Sue Mulrennan  
  Mr Nigel Turnbull [Until 8.35pm item 12.3]
  Councillor Graeme Mulholland, JP  

  1. Top APOLOGIES

    Moved: Barter/Taylor-Raffills

    That apologies from Councillor Lister and Board Member Taylor for non-attendance be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Barter/Mulrennan

    That the minutes of the Mt Roskill Community Board meeting held on Tuesday, 21 October 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    3.1. EVENT FUNDING APPLICATION FROM THE MAY ROAD TENANT COMMITTEE

    Moved: Barter/Taylor-Raffills

    That the Mt Roskill Community Board consider the event application from the May Road Tenant Committee at item 15 of this agenda, for the reason that the next scheduled Mt Roskill Community Board meeting is on Tuesday, 17 February 2008, which is after the time the funding is required.

    CARRIED

  4. Top PUBLIC FORUM

    4.1. MAY ROAD VILLAGE TENANTS GROUP - TURNER RESERVE

    Ms Wheeler-Bowden and Mr Chowdhury spoke of the lack of areas for the children from the May Road village to play in. They spoke of ideas the committee had for improvement of the Turner Reserve including upgrading the play equipment which could be fenced off for safety, a skate park and a basketball hoop.

    Moved: Barter/Turnbull

    That Ms Jill Wheeler-Bowden and Mr Golam Quddus Chowdhury from the May Road Village tenants group be thanked for their presentation regarding an upgrade of Turner Reserve on May Road.

    CARRIED

    4.2. LIQUOR OUTLETS/THREE KINGS TENNIS COURTS - MR BOYD HENDERSON

    Mr Henderson spoke of his concern regarding the proliferation of liquor outlets which have opened in the Mt Roskill area.

    Moved: Barter/Turnbull

    That Mr Henderson be thanked for his attendance at the meeting.

    CARRIED

    Item 4.5 was taken at this point

    4.3. BALMORAL LEE GAR GYM - LOLO HEIMULI

    Mr Heimuli spoke of the Lee Gar Gym and their search for a new venue. He tabled letters in support of the work the gym does in the Mt Roskill area with youth. Board member Turnbull undertook to work closely with the group in the future.

    [ATTACHMENT 4.4A]

    Moved: Barter/Taylor-Raffills

    That Mr Lolo Heimuli and members of the Balmoral Lee Gar Gym be thanked for their presentation regarding their work in the local area.

    CARRIED

    4.4. EDEN - ROSKILL SOFTBALL CLUB INC.

    Ms Spence spoke in support of the Eden - Roskill Softball Club Inc.'s discretionary application for funding for two softball backstops for the club.

    Moved: Barter/Taylor-Raffills

    That Ms Carroll Spence, President of the Eden - Roskill Softball Club Inc. be thanked for her presentation regarding the discretionary funding application for two softball backstops for the club.

    4.5. LIQUOR OUTLET - MS MARGARET AIKMAN

    Ms Aikman, Principal of Hay Park School spoke of her concern that a liquor outlet has put in an application to open opposite the school. She asked the board to support the objection the school has to this application.

    Moved: Barter/Mulrennan

    That Ms Margaret Aikman be thanked for her presentation regarding her opposition to the application of a liquor outlet opposite Hay Park School.

    CARRIED

  5. Top SLIPS DECISION NOVEMBER 2008

    Moved: Barter/Turnbull

    1. That the memorandum of the SLIPs project portfolio leader, dated 5 November 2008, be received.
    2. That the Mt Roskill Community Board recommends the following new proposals from stage 1 which should proceed for vetting by relevant Council officers and allocates the named spokespersons to those proposals as below:
    Project Name Spokesperson
    Dominion Road and Mt Albert Road Shopping Strip Upgrade Nicki- Taylor-Raffills
    Dominion & Richardson Road Shopping Strip Upgrade Nicki- Taylor-Raffills
    McCullough Avenue Traffic Calming Measures Nigel Turnbull
    Molly Green/ Waikowhai/ Wesley Tree Planting Survey Josh Taylor
    Mt Roskill Murals Nigel Turnbull
    Owairaka Shops Upgrade and Stoddard Rd Public Toilet Phase 1 -  for vetting; Feasibility Study Richard Barter
    Nicki- Taylor-Raffills
    Stoddard Rd Public Toilet Phase 2 - Consents and Costings Richard Barter
    Stoddard Rd Public Toilet Phase 3 - Design and Installation Richard Barter
    Taylor's Bay Aquatic Play Structure Phase 1 - Consultation, Design and Consents Josh Taylor
    Taylor's Bay Aquatic Play Structure Phase 2 - Installation Josh Taylor
    Turner Reserve Bollards Nigel Turnbull
    1. That the Mt Roskill Community Board wish to fund as many murals as possible up to the value of $50,000.00 with respect to the Mt Roskill Murals proposal at stage 1.
    2. That the Mt Roskill Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and Chairperson of the Board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    3. That the Mt Roskill Community Board defers the Haycock Avenue Road Safety Assessment until further discussion with officers can take place.
    4. That the Mt Roskill Community Board allocates scoping budgets to the following proposals on the stage 2 scoping list so that proposals can proceed to be scoped:
    Project Name Indicative Scoping Cost
    Lynfield Reserve Playground Upgrade Stage 1 $500
    Manukau Foreshore Community Pest Control Programme Continuation $500
    Margaret Griffen Park Stage 5 of 7 Implementation Stage $1500
    Three Kings Basketball Hoop $1000
    1. That the Mt Roskill Community Board defers the Hillsborough Park Car Park Path project in order for further information to be obtained by Chairperson Barter.
    2. That the Mt Roskill Community Board notes the pending project proposals and their status when allocating funding.
    3. That the Mt Roskill Community Board deletes the Manukau Foreshore Walkway Phase 1 from the Stage 1 list.
    4. That the Mt Roskill Community Board allocates the budget of $5113.28 for implementation of the Keith Hay Park - Noton Road Car Park proposal.

    CARRIED

  6. Top SLIPS PROGRAMME SCHEDULE AND FUNDING ALLOCATION

    Moved: Barter/Taylor-Raffills

    That the report from SLIPs manager, dated 3 November 2008, be received and that the Mt Roskill Community Board confirm that it will be considering the approval of SLIPs projects in January 2009 by way of an Urgent Decision.

    CARRIED

  7. Top PROVISONS FOR URGENT DECISIONS

    Moved: Barter/Mulrennan

    That the Chairman and the Deputy Chairman and in the absence of either, Board Member Turnbull, of the Mt Roskill Community Board be delegated to make urgent decisions over the 2008/2009 summer recess, with any decisions being reported to the Mt Roskill Community Board's February 2009 meeting.

    CARRIED

  8. Top DISCRETIONARY FUNDING

    8.1. EDEN - ROSKILL SOFTBALL CLUB INC.

    Moved:Barter/Turnbull

    1. That the discretionary funding application from Eden - Roskill Softball Club Inc. be received.
    2. That the Mt Roskill Community Board approves the allocation of $1770.75 from its 2008/2009 discretionary funding budget to the Eden - Roskill Softball Club Inc. towards the cost of two softball back stops for the grounds at 41 Gifford Road, Mt Roskill on the proviso that the club is responsible for the maintenance of the back stops and that the Mt Roskill Community Board contribution be acknowledged by the club.
    3. That the Eden - Roskill Softball Club Inc provide an accountability statement following expenditure of the $1770.75.

    CARRIED

  9. Top COMMUNITY BOARD CHAIR'S FORUM - INFORMATION FOR AGENDAS

    Moved: Barter/Taylor-Raffills

    That the information from the Community Board Chairs forum held on 6 November 2008 regarding the Regulatory Review update and the Community Engagement be received.

    CARRIED

  10. Top CHAIRPERSON'S REPORT

    Richard Barter tabled the submission he made to the Winstone Park Hearing - SH20 cycle way on the 30 September.

    [ATTACHMENT 10A]

    Moved: Barter/Mulrennan

    That the report and tabled submission from Richard Barter, Chairperson be received.

    CARRIED

  11. Top COUNCILLOR'S REPORTS

    Councillor Mulholland tabled the notes taken at the Three Kings Quarry Principles workshop held at the Fickling Centre on 12 November 2008.

    [ATTACHMENT 11]

    Moved: Barter/Taylor Raffills

    That the tabled notes attached and the verbal report from Councillor Mulholland regarding the following be received:

    • The Long Term Council Community Plan update (LTCCP)
    • Monte Cecilia Park and the Pah Homestead - looking at a partnership agreement for use of the Pah Homestead
    • Welesy Youth Centre - stage 2
    • Orakei Peninsula Master Plan
    • Three Kings Quarry

    CARRIED

  12. Top BOARD MEMBER'S REPORT

    12.1. BOARD MEMBER'S REPORT - TAYLOR RAFFILLS

    Moved: Barter/Mulholland

    That the tabled written report from Board member Taylor-Raffills for the last two months be received.

    CARRIED

    [ATTACHMENT 12.1]

    12.2. BOARD MEMBER'S REPORT - SUE MULRENNAN

    Moved: Barter/Taylor-Raffills

    That the tabled report from Board member Mulrennan regarding the Good Citizen's Awards be received.

    CARRIED

    [ATTACHMENT 12.2]

    12.3. BOARD MEMBER'S REPORT - TURNBULL

    Moved: Barter/ Taylor-Raffills

    That the verbal report from Board member Turnbull regarding the Urban Unity Youth Project be received:

    CARRIED

  13. Top GROUP ACTIVITY REPORT

    Moved: Barter/Taylor-Raffills

    That the group activity reports be received.

    CARRIED

  14. Top REPORTS REQUESTED PENDING

    Moved: Barter/Mulrennan

    That the reports requested/pending be received.

    CARRIED

  15. Top LOCAL EVENT FUNDING APPLICATION FROM THE MAY ROAD TENANT COMMITTEE

    Moved: Barter/Taylor-Raffills

    That the event funding application from the May Road Tenant Committee be declined, as the board has already committed funding to a large Christmas event for the community to be held at the Wesley Community Centre on the 19 December 2008.

    CARRIED

    [ATTACHMENT 15]

    There being no further business the Chairman declared the meeting closed at 8:47 pm.