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Mt Roskill Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MT ROSKILL COMMUNITY BOARD
HELD ON TUESDAY, 17 FEBRUARY 2009 AT 6.30PM
IN THE LYNFIELD ROOM, FICKLING CONVENTION CENTRE,
546 MT ALBERT ROAD, THREE KINGS

PRESENT: Mr Richard Barter Chairperson
  Mrs Sue Mulrennan  
  Mr Joshua Taylor  
  Mr Nigel Turnbull  
  Councillor Graeme Mulholland, JP  
  Councillor David Hay  

  1. Top APOLOGIES

    Moved: Barter/Turnbull

    That the apologies from Councillor John Lister due to ill health and Board Member Taylor-Raffills be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Barter/Taylor

    That the minutes of the Mt Roskill Community Board meeting held on Tuesday, 18 November 2008 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    Moved: Barter/Mulrennan

    4.1 ROSKILL AQUA-SPORT CENTRE - CAMERON POOLS - MS DAWN TAYLOR

    Ms Taylor spoke regarding the Cameron pools (currently operated by Roskill Aqua-Sport Centre) which have undergone a tender process and a new operational management contract has been awarded. Ms Taylor has been a member of the facility for 16 years and asked for reassurance that the new management would continue to operate memberships in the existing way.

    1. That Ms Taylor be thanked for her presentation regarding the Cameron Pools, which are currently operated by the Roskill Aqua-Sport Centre.
    2. That the Democracy Advisor respond to Ms Taylor regarding her membership concerns at the Cameron Pool.

    CARRIED

  5. Top SLIPS DECISION REPORT - FEBRUARY 2009

    Moved: Barter/Turnbull

    1. That the report of the SLIPs Project Portfolio Leader, dated 5th February 2009 be received.
    2. That the Mt Roskill Community Board recommends the Wesley Primary School Hall Floor Upgrade Grant proposal from stage 1 proceed for vetting by relevant Council officers and allocate Board member Mulrennan as a spokesperson for it.
    3. That the Mt Roskill Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    4. That the Mt Roskill Community Board allocates scoping budgets to the Mt Roskill Murals 2008/2009 and the Turner Reserve bollards proposals on the stage 2 scoping list so that proposals can proceed to be scoped.
    5. That the Mt Roskill Community Board notes the pending project proposals and their status when allocating funding.
    6. That the Mt Roskill Community Board deletes the following proposals that it does not intend to take forward.
      • Dominion and Mt Albert Road Shopping Strip Upgrade (to be replaced with an alternative proposal)
      • Dominion And Richardson Road Shopping Strip Upgrade (to be replaced with an alternative proposal)
      • Hillsborough Park Car Park Path
      • McCullough Avenue Traffic calming measure
      • Molly Green/Waikowhai /Wesley Tree Planting Survey (to be replace with an alternative proposal)
      • Owairaka Shops Upgrade Phase 1 (to be replaced with an alternative proposal)
      • Stoddard Road public toilet Phase 1 Feasibility Study
      • Taylor's Bay Aquatic Play Structure
    7. That the Mt Roskill Community Board allocates the budget of $5,790 to the Manukau Foreshore Community Pest Control Programme Continuation 2009 stage 1 project proposal.
    8. That the Mt Roskill Community Board allocates the budget of $8,390 to the Manukau Foreshore Community Pest Control Programme Continuation 2009 stage 2 project proposal.
    9. That the Mt Roskill Community Board allocates the budget of $54,580 to the Manukau Foreshore Pine Removals Stage 5 project proposal.
    10. That the Mt Roskill Community Board allocates the budget of $55,050 to the Manukau Foreshore Pine Removals Stage 6 project proposal.
    11. That the Mt Roskill Community Board notes the Opex Funded Projects and New Proposals information provided.
    12. That the Mt Roskill Community Board requests officers to provide a breakdown of costs for future vetting projects in order for them to make an informal decision on the project.

    CARRIED

  6. Top GRANT OF NEW LEASE LYNFIELD TENNIS CLUB INC., 18 THE AVENUE, MT ROSKILL

    Moved: Barter/ Mulrennan

    That the Mt Roskill Community Board recommends to the Arts, Culture and Recreation Committee:

    The granting of a new lease to the Lynfield Tennis Club Inc., 18 The Avenue, Oriana Reserve, Mt Roskill, on the following terms and conditions:

    • Term - five years commencing 1 January 2009;
    • Rights of renewal - two rights of renewal each of five years;
    • Rent - $250.00 plus GST per annum due to the club's high youth membership; and
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  7. Top GRANT OF NEW LEASE ROYAL NEW ZEALAND PLUNKET SOCIETY INC. EPSOM ROSKILL SUB BRANCH, 50 BUCKLEY ROAD, MT ROSKILL

    Moved: Barter/ Turnbull

    That the Mt Roskill Community Board recommends to the Community Services Committee:

    The granting of a new lease to the Royal New Zealand Plunket Society Inc., Epsom Roskill Sub Branch, on the following terms and conditions:

    • Term - five years commencing 1 January 2009;
    • Rights of renewal - two rights of renewal each of five years;
    • Rent - $250.00 plus GST per annum (a 50 per cent subsidy of the flat rate applies for this group as it has a high child/youth membership); and
    • All other terms and conditions per Auckland City Council's Community and Recreation Lease Policy.

    CARRIED

  8. Top THE GRANT OF NEW LEASE TO MUTALAU ULULAUTA MATAHEFONUA TRUST (MUMT), 24A BREMNER AVENUE, JOHN MOORE RESERVE, MT ROSKILL

    Moved: Barter/Mulholland

    That the Mt Roskill Community Board defers consideration regarding a new lease to the Mutalau Ululauta Matahefonua Trust at 24A Bremner Avenue, John Moore Reserve, Mt Roskill and requests that officers provide a report to the board's March 2009 meeting on the following issues:

    • consultation with adjacent land owners
    • parking/noise
    • Consents granted
    • Groups contribution
    • Insurance and maintenance issues

    CARRIED

  9. Top DISCRETIONARY AND EVENT FUNDING UPDATE

    Moved: Barter/Mulrennan

    That the tabled information regarding the Mt Roskill Community Board Discretionary and Event Funds be received.

    CARRIED

    [ATTACHMENT 9]  

  10. Top LOCAL EVENT FUNDING - MT ROSKILL ANZAC SERVICE 2009

    Moved: Barter/Turnbull

    1. That the Mt Roskill Community Board allocates up to $3600.00 for costs associated with the 2009 Mt Roskill Anzac Service.
    2. That the Mt Roskill Community Board nominates Councillor Mulholland and Board members Barter and Mulrennan to work with Democracy Services in delivering the 2009 Mt Roskill Anzac Service.

    CARRIED

  11. Top DISCRETIONARY EVENT FUNDING - MT ROSKILL COMMUNITY AWARDS

    Moved: Barter/Mulrennan

    1. That the previous event referred to as the Good Citizen awards be renamed the Mt Roskill Community Awards.
    2. That the Mt Roskill Community Board allocates up to $2000.00 for costs associated with the Mt Roskill Community Awards Ceremony to be held on 12 May 2009.

    CARRIED

  12. Top CHAIRPERSON'S REPORT

    Moved: Barter/Taylor

    That the report from Richard Barter, Chairperson be received.

    CARRIED

  13. Top COUNCILLOR'S REPORTS

    Moved: Barter/Taylor

    That the verbal report from Councillor Mulholland regarding the following be received:

    • Updated the board on the health of Councillor Lister
    • Carols by Candlelight - disappointed in the consultation with the board however felt it was a very good event
    • Hauraki Gulf Island District Plan has been finalised and will be reported to Council next month
    • Future Planning Framework - thanked everyone who attended and participated in Monday 16 February workshop.
    • Long Term Council Community Plan (LTCCP) - trying to integrate the LTCCP with the District Plan which means incorporating infrastructure with intensification.
    • Regional Governance and changes to the Resource Management Act

    CARRIED

  14. Top BOARD MEMBER'S REPORT

    14.1. BOARD MEMBER'S REPORT - SUE MULRENNAN

    Moved: Barter/Mulholland

    Board member Mulrennan tabled a leaflet regarding the Community Awards.

    [ATTACHMENT 14.1]  

    That the verbal report from Board Member Mulrennan regarding the following be received:

    • Community Award - it is proposed to put an advertisement in the Central Leader on Wednesday, 25 February 2009 and Friday, 27 February 2009 with the closing date for nominations being 3 April 2009.
    • Future Planning Framework - felt the format of the workshop was very good and provided great opportunities for attendees to provide their input.

    CARRIED

  15. Top GROUP ACTIVITY REPORT

    Moved: Barter/Mulrennan

    That the Group Activity Reports be received.

    CARRIED

  16. Top REPORTS REQUESTED PENDING

    Moved: Barter/Taylor

    That the reports requested/pending be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:53 pm.