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Mt Roskill Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MT ROSKILL COMMUNITY BOARD
HELD ON TUESDAY, 17 MARCH 2009 AT 6.30PM
IN THE LYNFIELD ROOM
FICKLING CONVENTION CENTRE
546 MT ALBERT ROAD, THREE KINGS

PRESENT: Mrs Nicki Taylor-Raffills Deputy Chairperson
  Mrs Sue Mulrennan  
  Mr Joshua Taylor  
  Mr Nigel Turnbull  
  Councillor John Lister, OBE  
  Councillor Graeme Mulholland, JP  
  Deputy Mayor David Hay  

  1. Top APOLOGIES

    Moved: Taylor-Raffills/Turnbull

    That the apology from Chairperson Barter for illness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Taylor/Mulrennan

    That the minutes of the Mt Roskill Community Board meeting held on Tuesday, 17 February 2009 be confirmed as a true and correct record subject to the following amendment to item 5, SLIPS Decision Report as follows:

    1. That the Mt Roskill Community Board requests officers to provide a breakdown of costs for future vetting projects in order for them to make an informed decision on the project.

    Was F - now becomes a new M

    1. That the decision on the Taylor's bay Aquatic Bay Structure be deferred until the March 2009 meeting of the board.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. PUBLIC FORUM - DISCRETIONARY FUNDING - NASHEMUN PAK NZ WOMEN TRUST

    Mrs Tufail spoke regarding the Nashemun Pak NZ Women Trust and how it helped bring Pakistani women together socially. She spoke of the recent successful event to launch the Trust held by the group.

    Moved:Taylor-Raffills/Taylor

    That Mrs Ghazala Tufail and Mrs Atiya Syed from the Nashemun Pak NZ Women's Trust be thanked for their presentation regarding their discretionary application.

    CARRIED

    4.2. PUBLIC FORUM - DISCRETIONARY FUNDING - THE GIFTED CHILDREN'S ADVANCEMENT CHARITABLE TRUST

    Mr Giles spoke of the advantages of the Gifted Kids Programme and how it helped kids to enjoy school more and improved self esteem. He tabled a booklet entitled "the gift pack", a copy of which is available with the official minutes.

    Moved:Taylor-Raffills/Turnbull

    That Mr Gilbert and Mrs Tina Myles be thanked for their presentation on behalf of The Gifted Kids Programme regarding their discretionary funding application.

    CARRIED

    4.3. PUBLIC FORUM - DISCRETIONARY FUNDING - MAY ROAD TENNANT COMMITTEE

    Ms Wheeler spoke regarding the work the May Road Tennant Committee had already undertaken including holding a composting course for residents. She tabled quotes from various groups regarding her discretionary funding application.

    [ATTACHMENT 4.3]  

    Moved: Taylor-Raffills/Mulrennan

    That Ms Jill Wheeler-Bowden from the May Road Tennant Committee be thanked for her presentation regarding their discretionary funding application.

    CARRIED

    4.4. PUBLIC FORUM - AUSTEN BELL - THREE KINGS RESERVE

    Mr Austen Bell tabled a paper regarding Three Kings Reserve, Big King and the quarry and spoke to it.

    [ATTACHMENT 4.4]  

    Moved: Taylor-Raffills/Taylor

    That Mr Austen Bell be thanked for his presentation regarding the Big King.

    CARRIED

  5. Top SLIPS DECISION REPORT - MARCH 2009

    Moved: Taylor-Raffills/Mulrennan

    That the Mt Roskill Community Board allocates a scoping budget of $1500.00 for each of the following new proposals:

    • Concept plan for upgrade of the Dominion and Mt Albert Road Shopping Strip
    • Concept plan for upgrade of the Dominion and Richardson Road Shopping Strip
    • Concept plan for upgrade of the Owairaka Shops

    CARRIED

  6. Top SLIPS DECISIONS REPORT MARCH 2009 SUPPLEMENTARY

    Moved:Taylor-Raffills/Turnbull

    1. That the report of the SLIPs Project Portfolio Leader, dated 4 March 2009 be received.
    2. That the Mt Roskill Community Board recommend that the Waikowhai Park Barbeque from stage 1 proceed for vetting by relevant Council officers and allocate Board member Mulrennan as spokesperson for it.
    3. That the Mt Roskill Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the board, to be exercised together, to make additional funding decisions where a variation to a project scope is needed due to unforeseen circumstances.
    4. That the Mt Roskill Community Board allocates a $3000.00 scoping budget to the Taylors Bay Aquatic Bay Structure Phase 1 on the stage 2 scoping list so that proposals can proceed to be scoped.
    5. That the Mt Roskill Community Board note the pending project proposals and their status when allocating funding.
    6. That the Mt Roskill Community Board delete the Haycock Avenue Road Safety Assessment and the Lynfield Reserve Playground Upgrade proposal as it does not intend to take these forward.
    7. That the Mt Roskill Community Board allocate the budget of $34,218 to the Mt Roskill Anti Graffiti Murals 2008/09 project proposal.
    8. That the Mt Roskill Community Board allocate the budget of $10,000 to the Wesley Primary School Hall Floor Upgrade Grant project proposal.
    9. That the Mt Roskill Community Board allocate $572.53 to cover 6 months storage costs for the unsold copies of the History of Mt Roskill books.

    CARRIED

  7. Top SLIPS PROGRAMME UPDATE MARCH 2009

    Moved: Taylor-Raffills/Lister

    1. That the memorandum of the SLIPs Programme Leader, dated 4 March 2009 be received.
    2. That the board notes the reported $4,942 opex deficit and notes the adjustments made at item 6 for the current year and prioritises the Stage 2 scoping allocation and Stage 3 projects in the SLIPs Decision Report for the opex budgets as below:
      • Murals
      • Wesley Primary School Hall Grant
      • Mt Roskill/Waikowhai/Wesley tree planting project.
      • Town Centre Concepts
      • Taylors Bay Aquatic Play Structure concept
      • Mt Roskill Tree Planting

    CARRIED

    Item 19.1 was taken at this point.

  8. Top RESOURCE MANAGEMENT ACT AMENDMENT BILL

    Moved: Taylor-Raffills/Turnbull

    That the information on the Resource Management Act Amendment Bill be received.

    CARRIED

  9. Top LONG-TERM COUNCIL COMMUNITY PLAN SUBMISSION WORKING PARTY

    Moved: Taylor-Raffills/Turnbull

    That a working party consisting of Board members Barter, Mulrennan and Taylor-Raffills be delegated to prepare the Mt Roskill Community Board's submission on the long-term council community plan on 17 April 2009.

    CARRIED

  10. Top DRAFT CODE OF CONDUCT

    Moved: Taylor-Raffills/Mulrennan

    That the Mt Roskill Community Board endorses the draft code of conduct.

    CARRIED

  11. Top MT ROSKILL GRAMMAR SCHOOL ARTIFICIAL PLAYING SURFACE TRUST

    Moved:Taylor-Raffills/Taylor

    1. That it be noted that due to a conflict of interest, Board member Mulrennan has resigned as a member of the Mt Roskill Grammar School Artificial Playing Surface Trust.
    2. That officers are requested to report back on the appointment of Trustees under the Trust Deed of the Mt Roskill Grammar School Artificial Playing Surface Trust so the Board can consider appointments to the Board.
    3. That the Board defer appointments to the Mt Roskill Grammar School Artificial Playing Surface Trust until further information is obtained from officers as per resolution B above.

    CARRIED

  12. Top AUCKLAND INTERNATIONAL FESTIVAL

    Moved:Taylor-Raffills/Mulholland

    That the tabled information regarding the Auckland International Festival be received.

    CARRIED

    [ATTACHMENT 12]  

  13. Top DISCRETIONARY EVENT FUNDING - NASHEMUN PAK NZ WOMEN TRUST

    Moved: Taylor-Raffills/Cr Lister

    1. That the discretionary funding application from the Nashemun Pak NZ Women Trust be received.
    2. That the Board approves the allocation of $500.00 from its 2008/2009 discretionary funding budget to the Nashemun Pak NZ Women Trust to provide a social and community network for Pakistani women and children.
    3. That the Nashemun Pak NZ Women Trust provide an accountability statement following expenditure of the $500.00.

    CARRIED

  14. Top DISCRETIONARY FUNDING - THE GIFTED CHILDREN'S ADVANCEMENT CHARITABLE TRUST

    Moved: Taylor-Raffills/Lister

    1. That the discretionary funding application from The Gifted Children's Advancement Charitable Trust be received.
    2. That the Mt Roskill Community Boar approves the allocation of $1000.00 from its 2008/2009 discretionary funding budget to The Gifted Children's Advancement Charitable Trust to work with gifted and talented children from the lower social and economic areas with low decile schools.
    3. That the Gifted Children's Advancement Charitable Trust provide an accountability statement following expenditure of the $ 1000.00.
    4. That the Mt Roskill Community Board reconsider this funding request further at their July 2009 board meeting.

    CARRIED

    Board member Mulrennan declared a conflict of interest and neither spoke nor voted on the item.

  15. Top DISCRETIONARY FUNDING - MAY ROAD TENNANT COMMITTEE

    Moved: Taylor-Raffills/Lister

    1. That the discretionary funding applications from the May Road Tennant Committee be received.
    2. That the Board approves the allocation of $1000.00 from its 2008/2009 discretionary funding budget to the May Road Tennant Committee towards artists fees for a mural at the May Road Village
    3. That the Board approves the allocation of $500.00 from its 2008/2009 discretionary funding budget to the May Road Tennant Committee towards a ladder and garden mix for the creation of a community garden for the May Road Village
    1. That the May Road Tennant Committee provide an accountability statement following expenditure of the $1500.00.

    CARRIED

    Secretarial note:

    The Chairperson left the meeting. Board member Turnbull nominated Board member Taylor to Chair the meeting and Board member Mulrennan seconded. Board member Taylor assumed the Chair for the remainder of the meeting.

  16. Top DISCRETIONARY FUNDING - FUTURE PLANNING FRAMEWORK MEETING

    Moved: Taylor/Lister

    That the Mt Roskill Community Board hold a Future Planning Framework meeting with stakeholders in order to update them on the progress of the framework on 16 April 2009 at the Fickling Centre.

    CARRIED

  17. Top CHAIRPERSON'S REPORT

    Moved:Taylor/Turnbull

    That the report from Richard Barter, Chairperson be received.

    CARRIED

  18. Top COUNCILLOR'S REPORTS

    Moved: Taylor/Mulholland.

    That the verbal report from Councillor Lister regarding the following be received:

    • Has been recovering from back surgery and thanked the board for the gift basket
    • Pah Homestead

    CARRIED

  19. Top BOARD MEMBER'S REPORT

    19.1. BOARD MEMBER'S REPORT - JOSH TAYLOR

    Moved: Taylor-Raffills/Mulrennan

    1. That the report from Board member Taylor be received.
    2. That the Mt Roskill Community Board allocate the budget of $6417.50 towards the Mt Roskill/Waikowhai/Wesley tree planting project.

    CARRIED

    19.2. BOARD MEMBER'S REPORT - SUE MULRENNAN

    Moved:Taylor/Mulholland

    That the report from Board member Mulrennan be received.

    CARRIED

    19.3. BOARD MEMBER'S REPORT - NIGEL TURNBULL

    Moved:Taylor/Mulrennan

    That the verbal report from Board member Turnbull regarding further mural projects be received.

    CARRIED

  20. Top GROUP ACTIVITY REPORT

    Moved: Taylor/Turnbull

    That the Group Activity Reports be received.

    CARRIED

  21. Top MT ROSKILL COMMUNITY BOARD GRANTS REGISTER

    Moved: Taylor/Turnbull

    That the Mt Roskill Community Board grants register report be received.

    CARRIED

  22. Top REPORTS REQUESTED PENDING

    Moved: Taylor/Mulrennan

    That the reports requested/pending be received.

    CARRIED

  23. Top PAH HOMESTEAD UPDATE

    Moved: Taylor/Lister

    That the information regarding the Pah Homestead update be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:55 pm.