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Council member and meetings
Mt Roskill Community Board
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MINUTES OF A MEETING OF THE
MT ROSKILL COMMUNITY BOARD
HELD ON TUESDAY, 18 AUGUST 2009 AT 6.30PM
IN THE LYNFIELD ROOM
FICKLING CONVENTION CENTRE
546 MT ALBERT ROAD
THREE KINGS

PRESENT: Mr Richard Barter Chairperson
  Mrs Nicki Taylor-Raffills Deputy Chairperson
[Until 8.21pm, item 10
from 8.25pm, item 10]
  Mrs Sue Mulrennan  
  Mr Nigel Turnbull [Until 8.58pm, item 13]
  Councillor John Lister, OBE [Until 8.28pm, item 10
from 8.32pm, item 10]
  Councillor Graeme Mulholland, JP  

  1. Top APOLOGIES

    Moved: Barter/Mulrennan

    That the apologies of Board member Taylor and of Board member Turnbull for early departure be received.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Barter/Turnbull

    That the minutes of the Mt Roskill Community Board meeting held on Tuesday, 21 July 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. SRI OM INCORPORATED - SRIVIDYA ARUNACHALAM and ashna jogia

    Moved: Barter/Lister

    That Srividya Arunachalam and Ashna Jogia from Sri Om Incorporated, be thanked for their presentation regarding the application at item 12.4 of the agenda.

    CARRIED

  5. Top UPDATE ON MONTE CECILIA PARK/PAH HOMESTEAD - TSB BANK WALLACE ARTS CENTRE

    Moved: Barter/Taylor-Raffills

    That Rachael Eaton, manager streets and open spaces Arts Community and Recreation Policy be thanked for her update on the work being undertaken at Monte Cecilia Park/Pah Homestead - TSB Bank Wallace Arts Centre.

    CARRIED

    [ATTACHMENT 5]  

  6. Top AUCKLAND ROAD MAINTENANCE ALLIANCE - WEST

    Moved: Barter/Mulholland

    That Simon Mitchell and Bob Cook from Auckland Road Maintenance Alliance - West be thanked for their presentation on the scope of road maintenance works for the upcoming financial year.

    CARRIED

    [ATTACHMENT 6]  

  7. Top CITY EVENTS ANNUAL REPORT

    Officers tabled a replacement for page 9 of the agenda as the original page reported incorrect events. Officers also gave a presentation regarding Rugby World Cup 2011.

    [ATTACHMENT 7A & 7B  

    Moved: Barter/Taylor-Raffills

    1. That Wendy Wilson, team leader event and film operations and Lisa Cameron, programme manager leverage and legacy, be thanked for their presentation.
    2. That the report of the manager event and film operations dated 29 June 2009 be received.

    CARRIED

  8. Top MT ROSKILL-HILLSBOROUGH AREA PLAN - KEY THEMES AND CHANGES

    Moved: Barter/Taylor-Raffills

    1. That Marc Dendale, manager - outer isthmus and Lisa Roberts, planner - outer isthmus be thanked for their attendance.
    2. That the report of the planner - outer isthmus dated 31 July 2009 be received.
    3. That the Mt Roskill Community Board congratulates the council officers and the Future Planning Framework team on the quality of the report provided to the board and on the feedback process undertaken.

    CARRIED

  9. Top SLIPS PROGRAMME UPDATE REPORT

    Moved: Barter/Turnbull

    That the report of the SLIPs programme leader dated 11 August 2009 be received.

    CARRIED

  10. Top SLIPS DECISION REPORT AUGUST 2009

    Moved: Barter/Mulrennan

    1. That the report of the SLIPs project portfolio leader, dated 10 August 2009 be received.
    2. That the Mt Roskill Community Board recommends a deferment of one month against the Mt Roskill Grammar School Grant from Stage 1 for vetting in order for further clarification to be sought.
    3. That the Mt Roskill Community Board allocates a spokesperson to the following proposals:
      Project Spokesperson
      Kingsway Splitter Island Phase 1 Councillor Mulholland
      Kingsway Splitter Island Phase 2 Councillor Mulholland


    4. That the Mt Roskill Community Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the Board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    5. That the Mt Roskill Community Board allocates the following scoping budgets on the stage 2 scoping list so that proposals can proceed to be scoped:
      • $1,000.00 to Kingsway Splitter Island Phase 1
      • $1,000.00 to Molly Green Landscape Modifications
    6. That the Mt Roskill Community Board notes the pending project proposals and their status when allocating funding.
    7. That the Mt Roskill Community Board allocates the budget of $56,577.00 capex and $4,000.00 opex to option 2 of the Wesley Community Centre Playgroup Area Development Stage 2 of 2 project proposal.

    CARRIED

  11. Top USE OF COMMUNITY BOARDS' SLIPS BUDGET - RESOLUTIONs FROM CITY DEVELOPMENT COMMITTEE

    Moved: Barter/Taylor-Raffills

    That the tabled resolutions from the City Development Committee meeting held on Thursday 13 August 2009 be received.

    [ATTACHMENT 11]  

    CARRIED

  12. Top DISCRETIONARY FUNDING

    12.1. DISCRETIONARY FUNDING - COMMUNICARE HILLSBOROUGH FRIENDSHIP CENTRE

    Moved: Taylor-Raffills/Barter

    1. That the discretionary funding application from the Communicare Hillsborough Friendship Centre be received.
    2. That the Mt Roskill Community Board approves the allocation of $1,000.00 from its 2009/2010 discretionary funding budget to the Communicare Hillsborough Friendship Centre to help with transport costs for members to and from the Friendship centre.
    3. That the Communicare Hillsborough Friendship Centre be requested to provide an accountability statement to the Mt Roskill Community Board following expenditure of the $1,000.00.

    CARRIED

    12.2. DISCRETIONARY FUNDING - COMMUNICARE MOUNT ROSKILL FRIENDSHIP CENTRE

    Moved: Taylor-Raffills/Barter

    1. That the discretionary funding application from the Communicare Mt Roskill Friendship Centre be received.
    2. That the Mt Roskill Community Board approves the allocation of $800.00 from its 2009/2010 discretionary funding budget to the Communicare Hillsborough Friendship Centre to help with transport costs for members to and from the Friendship centre.
    3. That the Communicare Mt Roskill Friendship Centre be requested to provide an accountability statement to the Mt Roskill Community Board following expenditure of the $800.00.

    CARRIED

    12.3. DISCRETIONARY FUNDING - STARFISH MAGIC

    Moved: Mulrennan/Barter

    1. That the discretionary funding application from Starfish Magic be received.
    2. That the application from Starfish Magic be declined.

    CARRIED

    12.4. DISCRETIONARY FUNDING - SRI OM INCORPORATED

    Moved: Taylor-Raffills/Turnbull

    1. That the discretionary funding application from Sri Om Incorporated be received.
    2. That the application from Sri Om Incorporated be declined.

    CARRIED

    12.5. DISCRETIONARY FUNDING - WINSTONE PARK TENNIS CLUB INCORPORATED

    Moved: Lister/Taylor-Raffills

    1. That the discretionary funding application from Winstone Park Tennis Club Incorporated be received.
    2. That the application from Winstone Park Tennis Club Incorporated be declined.

    CARRIED

    12.6. DISCRETIONARY FUNDING - YMCA OF AUCKLAND INCORPORATED

    Moved: Mulholland/Barter

    1. That the discretionary funding application from the YMCA of Auckland Incorporated be received.
    2. That the application from YMCA of Auckland Incorporated be declined.

    CARRIED

    12.7. DISCRETIONARY FUNDING - YOGA INSTITUTE OF NEW ZEALAND AUCKLAND

    Moved: Turnbull/Taylor-Raffills

    1. That the discretionary funding application from the Yoga Institute of New Zealand Auckland be received.
    2. That the application from the Yoga Institute of New Zealand Auckland be declined.

    CARRIED

  13. Top NOT JUST PASSING THROUGH - THE MAKING OF MT ROSKILL PRESENTATION BOXES

    Moved: Barter/Taylor-Raffills

    1. That the Mt Roskill Community Board accepts the quote from the distributor for the purchase of the presentation boxes for the Not Just Passing Through - the Making of Mt Roskill book.
    2. That the Mt Roskill Community Board allocates $1,725.00 towards the purchase of the presentation boxes for the Not Just Passing Through - the Making of Mt Roskill book to be funded from its 2009/2010 discretionary funding budget.

    CARRIED

    Councillor Mulholland neither spoke nor voted on this item.

  14. Top CHAIRPERSON'S REPORT

    Moved: Barter/Mulholland

    That the report from Richard Barter, chairperson, be received.

    CARRIED

  15. Top COUNCILLORS' REPORTS

    Moved: Barter/Taylor-Raffills

    That the verbal report from Councillor Lister regarding the following be received:

    • Attended the opening of 3 school safety programmes
    • Civil Defence - attendance at Great Barrier Island and Eastern Bays Community Board meetings
    • Attended Citizens Awards ceremony at Hobson.

    CARRIED

    Moved: Barter/Mulrennan

    That the verbal report from Councillor Mulholland regarding the following be received:

    • Changes to the Resource Management Act
    • Opened the Lynfield Tennis Club.

    CARRIED

  16. Top BOARD MEMBERS' REPORTS

    Moved: Barter/Mulholland

    That the verbal report from board member Mulrennan regarding the following be received:

    • Has been overseas for several weeks and met the ex-Lord Mayor of Dublin during this time.

    CARRIED

    Moved: Barter/Mulholland

    That the verbal report from board member Taylor-Raffills regarding the following be received:

    • Carols by Candlelight meeting will be held shortly.

    CARRIED

  17. Top GROUP ACTIVITY REPORT

    Moved: Barter/Mulholland

    That the group activity reports be received.

    CARRIED

  18. Top MT ROSKILL COMMUNITY BOARD GRANTS REGISTER

    Moved: Barter/Mulrennan

    That the Mt Roskill Community Board community grants register report be received.

    CARRIED

    There being no further business the chairperson declared the meeting closed at 9.25pm.