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Mt Roskill Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MT ROSKILL COMMUNITY BOARD
HELD ON TUESDAY, 20 OCTOBER 2009 AT 6.35PM
IN THE TARAPUNGA ROOM
WESLEY COMMUNITY CENTRE
740 SANDRINGHAM ROAD EXTENSION
MOUNT ROSKILL

PRESENT: Mr Richard Barter Chairperson
  Mrs Nicki Taylor-Raffills Deputy Chairperson
  Mrs Sue Mulrennan [From 6.45pm, item 4.2]
  Mr Joshua Taylor [From 6.48pm, item 4.2
Until 8.43pm, item 13]
  Mr Nigel Turnbull [from 7.03pm, item 5]
  Councillor John Lister, OBE  
  Councillor Graeme Mulholland, JP [Until 7.09pm, item 5]

  1. Top APOLOGIES

    Moved: Barter/Lister

    That the apologies from board members Mulrennan, Taylor and Turnbull for lateness and Councillor Mulholland for early departure due to council business be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Barter/Taylor-Raffills

    That the minutes of the Mt Roskill Community Board meeting held on Tuesday, 15 September 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. PUBLIC FORUM - ANDREA MCNICKLE - MOUNT ROSKILL BAPTIST CHURCH

    Andrea McNickle tabled information and spoke regarding the light party held by the Mount Roskill Baptist Church last year for children to attend, as an alternative event to Halloween.

    [ATTACHMENT 4.1A]  

    Moved: Barter/Taylor-Raffills

    That Andrea McNickle from Mt Roskill Baptist Church be thanked for her presentation regarding the application at item 10.4 of the agenda.

    CARRIED

    4.2. PUBLIC FORUM - KAREN MCCARTHY & DIANA POROVETA - WESLEY COMMUNITY CENTRE

    Diana Poroveta tabled photos and invoices regarding the Wesley Community Centre Christmas party held last year and spoke to them. These items will be filed with the official minutes.

    Moved: Barter/Taylor-Raffills

    That Diana Poroveta from the Wesley Community Centre be thanked for her presentation regarding the application at item 10.5 of the agenda.

    CARRIED

  5. Top NEW ZEALAND FIRE SERVICE - BRIAN EDWARDS AND STEVE LARKIN

    Mr Edwards tabled papers regarding the New Zealand Fire Service and spoke in particular about the Auckland city fire area. Mr Larkin then updated the Board on the work the service is undertaking in the Mt Roskill area.

    [ATTACHMENT 5A]  

    Moved: Barter/Taylor

    That Mr Brian Edwards, Area Manager and Mr Steve Larkin, Assistant Area Manager from the New Zealand Fire Service - Auckland City Fire Area, be thanked for their presentation regarding their work within the community.

    CARRIED

  6. Top SUE BREWSTER - SPORT AUCKLAND

    Sue Brewster tabled papers regarding the work Sport Auckland is doing in the Mt Roskill area and spoke to them.

    [ATTACHMENT 6A]  

    Moved: Barter/Taylor-Raffills

    That Sue Brewster from Sport Auckland be thanked for her presentation regarding developments undertaken by Sport Auckland.

    CARRIED

  7. Top SLIPS DECISION REPORT - OCTOBER 2009

    A memorandum from the SLIPs Portfolio Leader dated 15 October 2009 and a proposal form for a bridge at Underwood and Owairaka Park was tabled.

    [ATTACHMENT 7A]  

    Moved: Barter/Taylor

    1. That the report of the SLIPs project portfolio leader, dated 14 October 2009 be received.
    2. That the Board considers whether it wishes to proceed with the following proposals at Stage 2 and if so, allocates a spokesperson and scoping budget as follows, or declines the proposal:
    Project Spokesperson or decline Indicative Scoping budget
    Dominion Road Town Centre Development Plan Chairperson Barter/ Board member Taylor-Raffills Up to $1000
    Smallfield Reserve Bollards Board member Taylor Up to $1000
    War Memorial Park Softball Dugouts and Perimeter Fencing Board member Turnbull $1000 - $2000
    Owairaka Bridge Board member Barter $1000 - $2000
    Hendry Reserve Bush Rehabilitation 2009-10 Decline  
    Mt Roskill Grammar School Grant Pending Not required
    1. That the Board delegates authority to the spokesperson to provide guidance and advice to the SLIPs team regarding their allocated proposals and delegates authority to the spokesperson and chair of the Board, to be exercised together, to make additional funding decisions and approve variations to scope where a variation to a project scope is needed due to unforeseen circumstances.
    2. That the Board notes the pending project proposals and their status when allocating funding.
    3. That the Mt Roskill Grammar School Grant be deferred, and that the chairperson writes to the General Manager, Arts Community and Recreation requesting information and clarification on:
      1. what the current legal relationship is between Auckland City Council and the Mt Roskill Grammar School Artificial Playing Surface Trust
      2. where the Board stands regarding funding the Mt Roskill Grammar School Artificial Playing Surface Trust
      3. what the future plans for the partnership between Mt Roskill Grammar School, Auckland City Council and the Mt Roskill Grammar School Artificial Playing Surface Trust are.
    4. That the Board defers the Molley Green Landscape Modifications Phase 1 project proposal until after the "making Mt Roskill a place for young people competition" winner has been announced.
    5. That the Board deletes the Margaret Griffen Park Stage 2 of 7 Implementation Stage and the Margaret Griffen Park Stage 4 of 7 Implementation Stage project proposals as it does not intend to take these forward.
    6. That the Board allocates up to $15,000.00 opex towards a mural and allocates Board member Turnbull as spokesperson for this project.

    CARRIED

  8. Top NOTICE OF MOTION - CYCLING CONFERENCE

    The chairperson moved:

    That the Board approves funding of $250.00 (excluding GST) from the community board training budget to assist board member Barter in attending the 7th New Zealand Cycling Conference in New Plymouth on 13-14 November 2009

    Board member Mulrennan moved the following amendment by way of replacement. Board member Taylor-Raffills seconded:

    That the Board approves funding of $562.50 (including GST) from the community board training budget to assist board member Barter in attending the 7th New Zealand Cycling Conference in New Plymouth on 13-14 November 2009.

    CARRIED

    The chairperson put the substantive motion:

    That the Board approves funding of $562.50 (including GST) from the community board training budget to assist board member Barter in attending the 7th New Zealand Cycling Conference in New Plymouth on 13-14 November 2009.

    CARRIED

  9. Top USE OF COMMUNITY BOARDS' SLIPS BUDGET - RESOLUTIONS FROM FINANCE & STRATEGY COMMITTEE

    Moved: Barter/Turnbull

    That the extract from the Finance and Strategy Committee's meeting held on 16 September 2009 regarding the use of community boards' SLIPs budget be received.

    CARRIED

  10. Top DISCRETIONARY FUNDING

    10.1. DISCRETIONARY FUNDING - CAROLS BY CANDLELIGHT, THREE KINGS RESERVE

    Moved: Turnbull/Taylor

    1. That the discretionary funding application for flyers advertising the Three Kings Reserve Carols by Candlelight event be received.
    2. That the Mt Roskill Community Board approves the allocation of up to $710.00 from the Board's 2009/2010 discretionary funding budget towards flyers for the Three Kings Reserve Carols by Candlelight event.

    CARRIED

    10.2. DISCRETIONARY FUNDING - CCS DISABILITY ACTION

    Moved: Barter/Mulrennan

    1. That the discretionary funding application from CCS Disability Action be received.
    2. That the Mt Roskill Community Board approves the allocation of $1,525.00 from the Board's 2009/2010 discretionary funding budget to assist with providing a community market.
    3. That CCS Disability Action be requested to provide an accountability statement to the Mt Roskill Community Board following expenditure of the $1,525.00.

    CARRIED

    10.3. DISCRETIONARY FUNDING - MOUNT ROSKILL GRAMMAR SCHOOL ARTIFICIAL PLAYING SURFACE TRUST

    Moved: Barter/Taylor

    That the discretionary funding application from Mount Roskill Grammar School Artificial Playing Surface Trust be received, and deferred pending the results of the letter as per resolution 7E(i), (ii) and (iii) of these minutes.

    CARRIED

    10.4. DISCRETIONARY FUNDING - MOUNT ROSKILL BAPTIST CHURCH (ROSKILL KIDS)

    Moved: Barter/Turnbull

    1. That the discretionary funding application from Mount Roskill Baptist Church be received.
    2. That the Mt Roskill Community Board approves the allocation of $550.00 from the Board's 2009/2010 discretionary funding budget to assist with providing a "Light Party".
    3. That Mount Roskill Baptist Church be requested to provide an accountability statement to the Mt Roskill Community Board following expenditure of the $550.00.

    CARRIED

    10.5. DISCRETIONARY FUNDING - WESLEY COMMUNITY PROJECT TRUST

    Moved: Barter/Turnbull

    That the discretionary funding application from Wesley Community Project Trust be deferred, pending the provision of an alternative funding application on the new application form, signed by the Trustees and supported by quotes, which will then be further considered by the Board.

    CARRIED

  11. Top INWARDS & OUTWARDS CORRESPONDENCE

    Moved: Barter/Turnbull

    That the inwards correspondence be received.

    CARRIED

  12. Top CHAIRPERSONS REPORT

    Moved: Barter/Mulrennan

    That the report from Richard Barter, chairperson, be received.

    CARRIED

  13. Top COUNCILLORS' REPORTS

    Moved: Barter/Taylor-Raffills

    That the verbal report from Councillor Lister regarding the following be received:

    • Lights are for Bikes project

    CARRIED

  14. Top BOARD MEMBERS' REPORTS

    There were no board members' reports.

  15. Top GROUP ACTIVITY REPORT

    Moved: Barter/Turnbull

    That the group activity reports be received.

    CARRIED

  16. Top MT ROSKILL COMMUNITY BOARD GRANTS REGISTER

    Moved: Barter/Mulrennan

    That the Mt Roskill Community Board community grants register report be received.

    CARRIED

    There being no further business, the chairperson declared the meeting closed at 8.48pm