Skip navigation
Council member and meetings
Mt Roskill Community Board
Back to contents MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
MT ROSKILL COMMUNITY BOARD
HELD ON TUESDAY, 17 NOVEMBER 2009 AT 6.30PM
IN THE LYNFIELD ROOM
FICKLING CONVENTION CENTRE
546 MT ALBERT ROAD
THREE KINGS

PRESENT: Mr Richard Barter Chairperson
  Mrs Nicki Taylor-Raffills Deputy Chairperson
[Until 7.35pm item 5
From 7,40pm item 6]
  Mrs Sue Mulrennan [Until 7.02pm item 5]
  Mr Joshua Taylor  
  Mr Nigel Turnbull  
  Councillor John Lister, OBE  
  Councillor Graeme Mulholland, JP [Until 7.53pm item 7
From 8.02pm item 7]
ALSO PRESENT: Deputy Mayor David Hay, JP [Until 7.53pm item 7]
ABSENT:        

  1. Top APOLOGIES

    Moved: Barter/Taylor

    That the apology from board member Mulrennan for early departure be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Barter/Lister

    That the minutes of the Mt Roskill Community Board meeting held on Tuesday, 20 October 2009 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. ANGELA YATRI - AUCKLAND REGIONAL MIGRANT SERVICES

    Ms Yatri spoke regarding the Auckland Regional Migrant Services plans to establish a multi-cultural refugee playgroup and the progress being made towards the project.

    Moved: Barter/Taylor-Raffills

    That Angela Yatri from the Auckland Regional Migrant Services (ARMS), be thanked for her presentation regarding the Community Coalition's discretionary funding application for establishing a multi-cultural refugee playgroup.

    CARRIED

    4.2. ADRIENNE SUTTON - WEST AUCKLAND COMMUNITY TOY LIBRARY

    Ms Sutton tabled papers and spoke to them.  She spoke regarding where the library is situated and the safety of the staff and members.

    [ATTACHMENT 4.2A]  

    Moved: Barter/Turnbull

    That Adrienne Sutton from West Auckland Community Toy Library be thanked for her presentation regarding the group's discretionary funding application for assistance with purchasing a security alarm and monitoring fees for the library.

    CARRIED

    4.3. DIANA POROVETA AND TIARE BROOKS - ITI NGA RA TRUST

    Ms Poroveta spoke of the annual Wesley Community Centre Christmas event and about how she felt the community benefited by this event.

    Moved: Barter/Taylor-Raffills

    That Diana Poroveta and Tiare Brooks from Iti Nga Ra Trust be thanked for their presentation regarding the group's discretionary funding application for the annual Wesley Community Centre Christmas event.

    CARRIED

  5. Top UPDATE ON MONTE CECILIA PARK/PAH HOMESTEAD - TSB BANK WALLACE ARTS CENTRE

    Stephen Quin gave a power point presentation updating the board on the status of the Monte Cecilia Park/Pah Homestead - TSB Bank Wallace Arts Centre.

    [ATTACHMENT 5A]  

    Moved: Mulholland/Lister

    1. That Stephen Quin, landscape architect be thanked for his presentation regarding the status of Monte Cecilia Park/Pah Homestead - TSB Bank Wallace Arts Centre.
    2. That the Mt Roskill Community Board requests officers to consider where the marquee will be sited, prior to finalising the landscape design for Monte Cecilia Park/Pah Homestead - TSB Bank Wallace Arts Centre.

    CARRIED

  6. Top SIX MONTHLY WEST PLACE TEAM UPDATE

    Moved: Barter/Turbull

    1. That Helen Price-Maplesden, community place manager - West be thanked for her attendance at the meeting.
    2. That the report of the community place manager - West dated 30 October 2009 be received.

    CARRIED

  7. Top UPDATE ON WESLEY YOUTH SPACE

    Moved: Barter/Taylor

    1. That Jesse Colquhoun, community and social policy manager be thanked for his attendance at the meeting.
    2. That the Mt Roskill Community Board notes the progress of the Wesley Youth Space, including:
      1. the conclusion of negotiations with the Owairaka Amateur Athletic and Harriers Club
      2. the consultation and engagement activities undertaken with local youth, the Wesley community and the Tangata Whenua Consultative Committee
      3. the completion of concept designs and application for resource consent.
    3. That the Mt Roskill Community Board notes that officers will apply for small local improvement projects (SLIPs) funding to support a number of components including the outdoor basketball court, commemorative plaques and youth initiated public art to be associated with the project.
    4. That the Mt Roskill Community Board notes the updated timeline for the project, including:
      1. lodgement of resource consent (October 2009)
      2. ground-breaking ceremony to begin on-site work (February 2010)
      3. commencement of physical construction on-site (March 2010)
      4. construction completion (March 2011).

    CARRIED

  8. Top SLIPS PROGRAMME UPDATE

    Moved: Barter/Taylor

    1. That the memorandum of the SLIPs programme leader, dated 5 November 2009 be received.
    2. That the Mt Roskill Community Board notes the deadline for scoping of 2009/2010 opex projects is February 2010 to ensure delivery by 30 June 2010.
    3. That the Mt Roskill Community Board seeks and allocates funding to new opex projects for 2010/2011 financial year, preferably by April 2010.

    CARRIED

  9. Top SLIPS DECISION REPORT

    Moved: Barter/ Taylor-Raffills

    1. That the report of the SLIPs project portfolio leader, dated 2 November 2009 be received.
    2. That the board notes the pending project proposals and their status when allocating funding.
    3. That the board deletes the Mt Roskill Grammar School Grant project.
    4. That the board allocates $14,800 capex to the Kingsway Splitter Island Phase 1 Safety Audit & Detail Design project proposal.
    5. That the board allocates $17,400 capex to the Margaret Griffen Park Stage 5 of 7 Implementation Phase 1 - concept design project proposal.
    6. That the board allocates $13,284 capex to the Molley Green Landscape Modifications (Hay Park School) Phase 1 of 2 project proposal.
    7. That the board allocates $17,605 opex to the Mt Roskill/Waikowhai/Wesley Tree Planting Survey Phase 2 project proposal.

    CARRIED

  10. Top DISCRETIONARY FUNDING

    10.1. DISCRETIONARY FUNDING - MT ROSKILL GRAMMAR SCHOOL ARTIFICIAL PLAYING SURFACE TRUST - DEFERRED

    Moved: Barter/Taylor-Raffills

    A. That the discretionary funding application from the Mt Roskill Grammar School Artificial Playing Surface Trust be received but declined.

    B. That the Mt Roskill Community Board requests board member Taylor, as the community board representative of the Mt Roskill Grammar School Artificial Playing Surface Trust, to ensure that the issues of the Trusteeship are resolved in a timely manner, and reported back to the March 2010 Board meeting.

    CARRIED

    Secretarial note

    Please note resolution 10.1B above also relates to resolution C at item 9 regarding the SLIPs decision report.

    10.2. DISCRETIONARY FUNDING - AUCKLAND URBAN MISSION (DRUG ARM)

    Moved: Barter/Taylor-Raffills

    That the funding application from Auckland Urban Mission (Drug A.R.M.) for assistance with van running costs and purchasing supplies, fuel and education pamphlets be received but declined.

    CARRIED

    10.3. DISCRETIONARY FUNDING - AUCKLAND REGIONAL MIGRANT SERVICES AND AUCKLAND REFUGEE COMMUNITY COALITION

    Moved: Barter/Turnbull

    That the funding application from the Auckland Regional Migrant Services in collaboration with Auckland Refugee Community Coalition for assistance with administrative, coordination, resources and rent costs to establish a multi-cultural refugee playgroup be received but declined

    CARRIED

    10.4. DISCRETIONARY FUNDING - WEST AUCKLAND COMMUNITY TOY LIBRARY

    Moved:Taylor-Raffills/Taylor

    1. That the funding application from West Auckland Community Toy Library be received.
    2. That the Mt Roskill Community Board approves the allocation of $500 from the board's 2009/2010 discretionary funding budget to from West Auckland Community Toy Library for assistance with purchasing a security alarm and monitoring fees for the library.
    3. That the West Auckland Community Toy Library be requested to provide an accountability statement to the Mt Roskill Community Board following expenditure of the $500.

    CARRIED

    10.5. DISCRETIONARY FUNDING - ITI NGA RA TRUST (WESLEY COMMUNITY CENTRE)

    Moved: Barter/Mulholland

    1. That the funding application from Iti Nga Ra Trust be received.
    2. That the Mt Roskill Community Board approves the allocation of $4,000 from the board's 2009/2010 discretionary funding budget to the Iti Nga Ra Trust for funding towards the annual Wesley Community Centre Christmas event.
    3. That the Iti Nga Ra Trust be requested to provide an accountability statement to the Mt Roskill Community Board following expenditure of the $4,000.
    4. That board member Turnbull be nominated as liaison person for the annual Wesley Community Centre Christmas event.

    CARRIED

  11. Top COMMUNITY BOARD CHAIRS' FORUM

    Moved: Barter/Taylor-Raffills

    That the minutes and presentation from the Community Board Chairs' Forum held on 15 November 2009 be received.

    CARRIED

  12. Top AUCKLAND REGIONAL LAND TRANSPORT STRATEGY

    Moved: Barter/Taylor-Raffills.

    That the information regarding the Auckland Regional Land Transport Strategy be received.

    CARRIED

  13. Top PROVISION FOR URGENT DECISIONS

    Moved: Barter/Lister

    That the chairperson and deputy chairperson, and in the absence of either, one other board member, be delegated authority to make urgent decisions in the period 18 November 2009 to 15 February 2010, with any decisions being reported back to the Mt Roskill Community Board meeting on 16 February 2009.

    CARRIED

  14. Top RESPONSE TO RESOLUTION - ROSKILL COMMUNITY TRUST

    Moved: Barter/Taylor

    That the information regarding a recent marriage enrichment course held by the Roskill Community Trust be received.

    CARRIED

  15. Top INWARDS & OUTWARDS CORRESPONDENCE

    Moved: Barter/Taylor

    That the inwards and outwards correspondence be received.

    CARRIED

  16. Top CHAIRPERSON'S REPORT

    Moved: Barter/Taylor-Raffills

    That the report from Richard Barter, chairperson, be received, including the verbal update regarding the 7th New Zealand Cycling Conference which he recently attended

    CARRIED

  17. Top COUNCILLORS' REPORTS

    Moved: Barter/Turnbull

    That the verbal report from Councillor Lister regarding the following be received:

    • Transport submission to the Auckland Regional Land Transport Strategy
    • Tamaki Drive Forum which has been set up to find a way to have safety for all forms of transport on Tamaki Drive.

    CARRIED

    Moved: Barter/Taylor-Raffills

    That the verbal report from Councillor Mulholland regarding the following be received:

    • Community facilities available for hire in the ward area

    CARRIED

  18. Top BOARD MEMBERS' REPORTS

    There were no updates

  19. Top GROUP ACTIVITY REPORT

    Moved: Barter/ Mulholland

    That the group activity reports be received.

  20. Top MT ROSKILL COMMUNITY BOARD GRANTS REGISTER

    Moved: Barter/Turnbull

    That the Mt Roskill Community Board community grants register report be received.

    There being no further business the Chairman declared the meeting closed at 9:05 pm.