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Tamaki Community Board

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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

TAMAKI COMMUNITY BOARD

will be held as follows:

DATE:	Tuesday, 22 November 2005
TIME:	6:00 pm
VENUE:	Maungarei Room
	7-13 Pilkington Road
	Panmure
	Auckland

Suzanne Muir

WARD MANAGER

Members:

Ms	Kate	Sutton [Chairperson]
Mrs	Jan	Welch [Deputy Chairperson]
Mrs	Mary	Bhalla
Mr	David	Maka, JP
Mr	Mike	Murray
Cr	Leila	Boyle
Cr	Bill	Christian, JP

1. APOLOGIES

   At the close of the agenda, no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Tamaki Community Board meeting held on Tuesday, 25 October 2005 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-

   1. The local authority by resolution so decides; and
   2. The presiding member explains at the meeting at a time when it is open to the public,-
      1. The reason why the item is not on the agenda; and
      2. The reason why the discussion of the item cannot be delayed until a subsequent meeting."

   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

   "Where an item is not on the agenda for a meeting,-

   1. That item may be discussed at that meeting if-
      1. That item is a minor matter relating to the general business of the local authority; and
      2. The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   2. no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. TAMAKI MODEL AERO CLUB – PETER SMITH

   Peter Smith of the Tamaki Model Aero Club will address the Board regarding a SLIPs funding application.

   4.2. PANMURE BASIN ADVISORY COMMITTEE- JOHN WORSNOP

   John Worsnop will address the Board with regard to an events funding application for 'Fun Day' scheduled for 19 February 2006.

   [ATTACHMENT 4.2]

   Pages 1-6

   4.3. WELL WOMEN'S NURSING SERVICE – RUTH DAVY

   Ruth Davy from the Well Women's Nursing Service will address the Board with regard to a funding request Wahine Hauora Hui for women.

   [ATTACHMENT 4.3]

   Pages 7-10

   4.4. GLEN INNES BUSINESS ASSOCIATION – ADRIANA BADER

   Adriana Bader will address the Board on behalf of the Glen Innes Business Association with regard to a funding request for Santa's Grotto as part of Christmas association.

   [ATTACHMENT 4.4]

   Pages 11-12

5. HIGHWAY HOUSE: ANALYSIS OF TRANSFER FROM COMMUNITY HALL TO LEASED FACILITY AND GRANT OF NEW LEASE TO MT WELLINGTON PLUNKET

   Kate Holst
   Lease Officer	18 October 2005

   Providing for the Board's consideration a report which relates to Highway House, located on 139 Mt Wellington Highway. Highway House is partly leased by Mt Wellington Plunket with the remaining area available for hire by the community. Mt Wellington Plunket has applied to Council for a lease over the entire Highway House facility. Before a lease can be granted to any community group, the status of Highway House is required to be transferred from a community hall to a leased facility.

   Recommending that report be received.

   [ATTACHMENT 5]

   Pages 13-20

6. MAUNGAREI STONEFIELDS

   Mark Vinall
   Group Manager Community Planning	11 November 2005

   Providing for the Board's information a memorandum relating to Maungarei Stonefields in response to Board's request for an update on the Maungarei Stonefields.

   Recommending that the memorandum be received.

   [ATTACHMENT 6]

   Pages 21-22

7. TALBOT PRECINCT RESERVES – PARK NAMES

   Shyrel Burt
   Open Space Planner	11 November 2005

   Providing for the Board's consideration a report recommending the adoption of names for the two new parks in the Talbot Park Precinct in Glen Innes after the public consultation process.

   Recommending that the report be received.

   [ATTACHMENT 7]

   Pages 23-28

8. OTAHUHU LIVEABLE COMMUNITY PLAN

   Karen Donnelly
   Senior Planner	22 November 2005

   Providing for the Board's information a report providing background information on the Otahuhu Liveable Community Plan process to date including the setting up of a team to progress work on the plan.

   Recommending that the report be received.

   [ATTACHMENT 8]

   Pages 29-32

9. QUEEN STREET SEAT TILES (ARTWORKS)

   Suzanne Muir
   Ward Manager	15 November 2005

   As part of the Queen Street streetscapes upgrade, twenty one tiled artworks will be removed and relocated.

   Providing the Board with an opportunity to discuss its interest in having these tiles relocated within its community board area.

   [ATTACHMENT 9]

   Pages 33-34

10. OPEN DECKS - OTAHUHU

    Bernie Mabbs
    Assistant Recreation Planner	10 November 2005

    Updating the Board on the Open Decks project for Otahuhu which is a collaborative partnership between Auckland City and external agencies formed to create an innovative approach to engaging young people in the local community..

    [ATTACHMENT 10]

    Pages 35-36

11. 2005/2006 EVENTS FUNDING

    Suzanne Muir
    Ward Manager	15 November 2005

    Providing the Board with an opportunity to consider the following applications for events from its 2005/06 Events Funding budget:

    • Panmure Basin Advisory Committee for the proposed 'fun day'
    • Glen Innes Business Association to cover the costs of decorating materials for Santa's Grotto

    Recommending that the Board consider allocating funding from its 2005/06 Events Funding budget to the above applications.

12. 2005/2006 DISCRETIONARY FUNDING

    Suzanne Muir
    Ward Manager	15 November 2005

    Providing the Board with an opportunity to consider a request for funding from the Well Women's Nursing Services to cover the costs towards Wahine Hauora Hui from its 2005/06 Discretionary Funding Budget.

    Recommending that the Board consider allocating funding from its 2005/06 Discretionary Funding Budget for the above request.

13. 2005/2006 SMALL LOCAL IMPROVEMENT PROJECTS WASHUP

    Suzanne Muir
    Ward Manager	15 November 2005

    The Board has an amount of $47,800 remaining in its SLIPs holding account that needs to be allocated at this meeting. The Board must allocate as closely as possible to the holding account balance as any unallocated funds will not be carried over into the next financial year.

    Attached is a list of projects that have been identified as being able to be completed this financial year. It should be noted that Boards cannot allocate to any new projects that have not been scoped.

    Recommending that the Board allocates the remainder of its 2005/2006 SLIPs budget.

    [ATTACHMENT 13]

    Pages 37-50

14. 2006/2007 SMALL LOCAL IMPROVEMENT PROJECTS

    Suzanne Muir
    Ward Manager	15 November 2005

    Attaching a list of possible 2006/2007 SLIPs projects. The Board is requested to submit additional projects no later than 30 November 2005. It cannot be guaranteed that projects submitted after this date can be scoped in time for consideration at the Board's February 2006 meeting.

    At its February meeting the Board will be asked to identify projects for inclusion on a SLIPs tour to be held during March 2006.

    Attached is a copy of the current SLIPs criteria.

    Recommending that the Board:

    1. delete any projects on the list that it has no intention of funding;
    2. request alterations to the scope of any project to enable recosting to be undertaking.

    [ATTACHMENT 14]

    Pages 51-92

15. PROVISION FOR URGENT DECISIONS

    Suzanne Muir
    Ward Manager	7 November 2005

    The Board does not meet again until February 2006. It is possible that matters may arise between the November meeting date and the February meeting that require urgent attention. Any decision will be reported to the Board's February meeting.

    Recommending that the Board make provision for any urgent decisions over the summer recess.

16. AUCKLAND REGIONAL COMMUNITY BOARDS ASSOCIATION

    Suzanne Muir
    Ward Manager	15 November 2005

    The annual Auckland Regional Community Boards Association membership of $250 is due for renewal.

    Recommending that the Board consider the subscription renewal.

17. THANK YOU LETTERS

    Suzanne Muir
    Ward Manager	15 November 2005

    Providing for the Board's information thank you letters from the following organisations for the grants given to them by the Board:

    • Panmure Historical Society letter dated 2 November 2005
    • Panmure Chinese Association letter dated 23 October 2005
    • Tamaki Pathways Trust letter dated 26 October 2005
    • Neighbourhood Support letter dated 4 November 2005
    • Otahuhu Historical Society letter dated 21 October 2005

    Recommending that the information be received.

    [ATTACHMENT 17]

    Pages 93-98

18. 2006/2007 ANNUAL PLAN DIRECTION SETTING (APDS)

    Suzanne Muir
    Ward Manager	15 November 2005

    Providing the Board with an opportunity to provide feedback on long-term project visions with regard to setting board priorities.

    [ATTACHMENT 18]

    Pages 99-146

19. FINANCIAL CONTRIBUTIONS QUARTERLY REPORTING

    Suzanne Muir
    Ward Manager	15 November 2005

    Providing for the Board's information a quarterly report on financial contributions.

    Recommending that the information be received.

    [ATTACHMENT 19]

    Pages 147-150

20. GLEN INNES HEALTH PROJECT

    Stacy Strang
    Coordinator Glen Innes Health Project	9 November 2005

    Providing for the Board's information a report relating to the Glen Innes Health project milestones during the period May-October 2005.

    Recommending that the report be received.

    [ATTACHMENT 20]

    Pages 151-162

21. CHAIRPERSON'S REPORT

    Suzanne Muir
    Ward Manager	15 November 2005

    Providing the Chairperson with an opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

    This is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

22. COUNCILLORS' REPORTS

    Suzanne Muir
    Ward Manager	15 November 2005

    Providing the councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

23. BOARD MEMBERS' REPORTS

    Suzanne Muir
    Ward Manager	15 November 2005

    Providing Board Members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

    23.1. BOARD MEMBER'S REPORT – JAN WELCH

    Providing for the Board's information report dated 15 November 2005 from Board Member Welch.

    Recommending that the report be received.

    [ATTACHMENT 23.1]

    Pages 163-164

24. REPORTS REQUESTED / PENDING

    Suzanne Muir
    Ward Manager	15 November 2005

    Updating the Board on reports pending.

    Recommending that the reports requested / pending be received.

    [ATTACHMENT 24]

    Pages 165-166

25. GROUP ACTIVITY REPORTS

    Suzanne Muir
    Ward Manager	15 November 2005

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the reports and statistics be received.

    [ATTACHMENT 25]

    Pages 167-180

26. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Suzanne Muir
    Ward Manager	17 November 2005
    Section 48, Local Government Official Information and Meetings Act 1987:

    The following motion is submitted for consideration:

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Otahuhu Recreation and Youth Centre – Future Operational Model	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To enable the Council to carry out, without prejudice or disadvantage, commercial activities.	[Section 7(2)(h)]