APOLOGIES
Apologies have been
received from Board Members Jan Welch and Mary Bhalla.
CONFIRMATION OF MINUTES
The minutes of the
Tamaki Community Board meeting held on Wednesday, 26 April 2006 to be confirmed
as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received to address the meeting:
4.1. OTAHUHU INTERMEDIATE SCHOOL
A
representative from the Otahuhu Intermediate School will address the Board with
regard to a request for funding to cover the costs towards school uniform and
stationery expenditure for families unable to meet the outlays.
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[ATTACHMENT 4.1] |
Pages 1-2 |
COMMERCIAL CENTRE FOOTPATH CLEANING
|
Kevin Marriott |
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Manager Streetscapes Services |
21 February 2006 |
A report dated 21
February 2006 from the Manager Streetscape Services regarding commercial centres
footpath cleaning was considered by the Arts, Culture and Recreation Committee
at its meeting held on 1 March 2006. The committee resolved as follows:
- That further investigation into appropriate
street cleaning methodologies and associated costs and funding options be
undertaken, with a view to commencing a phased introduction of alternative
services from the 2007/2008 financial year, and report back to the September
2006 committee meeting, then to the Annual Plan Direction Setting Meeting in
October 2006, with an interim report to the Combined Committees meeting in June
2006.
- That the report take into account increased
budget pressures resulting from past budget reductions in times of growing
population, longer trading hours and greater use of outdoor space.
- That cost calculations should consider equity
of service delivery within primary and secondary service centres with higher
levels for the central CBD.
- That the report and resolution be referred to
all Community Boards for their information.
- That the Chairperson of Arts Culture and
Recreation be delegated to attend the appropriate Auckland Regional Council
committee meeting to clarify the issue of use of water/steam for footpath
cleaning.
The report and
resolutions are provided for the Board's information.
Recommending that
the information be received.
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[ATTACHMENT 5] |
Pages 3-10 |
BOARD'S OTAHUHU MAINSTREET REPRESENTATIVE
|
Suzanne Muir |
|
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Ward Manager |
16 May 2006 |
At its meeting held
on 26 March 2006, the Board recommended to the Council that Tamaki Community
Board Member Jan Welch replace Board Member David Maka as the Tamaki Community
Board Representative on the Otahuhu Mainstreet.
The Council
considered the above at its meeting held on 27 April 2006 and resolved as
follows:
That the Tamaki
Community Board Deputy Chair Jan Welch replace Board Member David Maka as the
Tamaki Community Board Representative on the Otahuhu Mainstreet.
Council's resolution
dated 27 April 2006 is provided for the Board's information.
Recommending that
the information be received.
URGENT DECISION OF THE BOARD – ALLOCATION OF FUNDING TO AUCKLAND
CENTRE FOR BUDDHIST LEARNING
|
Suzanne Muir |
|
|
Ward Manager |
16 May 2006 |
The Board made an
urgent decision to approve $1,000 from the Board's 2005/06 Events Funding budget
to cover the costs of a community play organised by Auckland Centre for Buddhist
Learning.
Recommending that
the urgent decision be noted.
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[ATTACHMENT 7] |
Pages 11-12 |
DISCRETIONARY FUNDING 2005/06
|
Suzanne Muir |
|
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Ward Manager |
16 May 2006 |
Providing the Board
with an opportunity to consider the funding request from the Otahuhu
Intermediate School.
CHAIRPERSON'S REPORT
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Suzanne Muir |
|
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Ward Manager |
16 May 2006 |
Providing the
Chairperson with an opportunity to update the Board on the projects and issues
she has been involved with since the last meeting.
This is an
information item only and if the Chairperson wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
- Inclusion of project relating to Ian Shaw Park on the Board's Financial
Contributions Projects list
COUNCILLORS' REPORTS
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Suzanne Muir |
|
|
Ward Manager |
16 May 2006 |
Providing the
councillors with an opportunity to update the Board on the projects and issues
they have been involved with since the last meeting.
This is an
information item only and if councillors wish any action to be taken under this
item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
|
Suzanne Muir |
|
|
Ward Manager |
16 May 2006 |
Providing Board
Members with an opportunity to update the Board on the projects and issues they
have been involved with since the last meeting.
This is an
information item only and if councillors wish any action to be taken under this
item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED / PENDING
|
Suzanne Muir |
|
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Ward Manager |
16 May 2006 |
Updating the Board
on reports pending.
Recommending that
the reports requested / pending be received.
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[ATTACHMENT 12] |
Pages 13-14 |
GROUP ACTIVITY REPORTS
|
Suzanne Muir |
|
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Ward Manager |
16 May 2006 |
Attaching activity
reports and statistics from various groups within Auckland City for the Board's
information.
Recommending that
the reports and statistics be received.
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[ATTACHMENT 13] |
Pages 15-34 |
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT
OFFICIAL INFORMATION AND MEETINGS ACT 1987
|
Suzanne Muir |
|
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Ward Manager |
16 May 2006 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
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Item No. |
General subject of each
matter to be considered |
Reason for passing this
resolution in relation to each matter |
Ground(s) under section
48(1) for the passing of this resolution |
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C1. |
Mayoral Living Legend
Award |
Good Reason to withhold
exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public are as follows:
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Item No. |
Reason to withhold
information under section 7 |
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C1. |
To protect the privacy of natural
persons, including that of deceased natural persons. |
[Section 7(2)(a)] |
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