greetings, greetings, greetings to everyone.
APOLOGIES
At the close of
the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The minutes of
the Tamaki Community Board meeting held on Tuesday, 24 October 2006 to be
confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with
at that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is
open to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a
time when it is open to the public, that the item will be discussed
at the meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the
local authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public to address
the meeting on matters within its delegated authority. A maximum of 5
minutes per item is allowed, following which there may be questions from
members.
The following
requests have been received to address the meeting:
4.1. OTAHUHU TRANSPORT ISSUES - DONNA WYND
Donna Wynd will give a
presentation to the Board regarding transport issues in Otahuhu.
|
[ATTACHMENT 4.1] |
Pages 1-4 |
4.2. MOTORISED SCOOTER FACILITIES - BERNICE HALL
Bernice Hall will address
the Board regarding motorised scooter facilities in the community.
4.3. SLIPS PROJECT FUNDING PROPOSALS - ADRIANA BADER
Adriana Bader, Glen Innes Mainstreet Co-ordinator will address the Board
regarding SLIPS Projects proposals.
|
[ATTACHMENT 4.3] |
Pages 5-10 |
4.4. RENAMING OF RAILWAY LANE TO MAINFREIGHT LANE
Mainfreight representatives will make a presentation to the Board in support
of the proposal to change the name of Railway Lane, Otahuhu, to Mainfreight
Lane.
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[ATTACHMENT 4.4] |
Pages 11-14 |
TRANSIT CONSULTATION ON TOLLING OF THE WESTERN RING ROUTE
|
Suzanne Muir |
|
|
Community Board Services Manager |
21 November 2006 |
Transit
representatives will make a presentation on the tolling concept and the
consultation programme.
Attaching for
the Board's information a report considered by the Transport and Urban
Linkages Committee at its 8 November 2006 meeting. The Committee resolved:
- That the Transport and Urban Linkages
Committee notes the importance of free routes and an improved public
transport system including electrification of the rail system and supports
the early completion of the Western Ring Route with alternative funding
sources such as:
- regional petrol tax;
- introduction of carbon tax;
- end current exemption on diesel;
- review road user charges system to ensure compliance;
- review vehicle registration licensing fees eg. vehicle age,
cubic capacity, etc.
- That the Transport and Urban Linkages
Committee delegates the Chairman of the Transport and Urban Linkages
Committee, Councillor Northey and the General Manager Transport, the
responsibility of writing Auckland City's draft submission to Transit New
Zealand on their proposal to toll the Western Ring route and report to
Council at its 23 November 2006 meeting.
- That the Transport and Urban Linkages
Committee requests Transit New Zealand explores opportunities for
preferential treatment to be given to encourage the use of high occupancy
vehicles.
- That officers report to the Transport and
Urban Linkages Committee next year on the anticipated impacts and options
for mitigation measures, on the local road network in the vicinity of likely
tolling locations on Western Ring Route in Auckland City.
Recommendation
that the information be received.
|
[ATTACHMENT 5] |
Pages 15-20 |
TAMAKI EDGE INITIATIVE 2006 PROGRESS
|
David Hookway |
|
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Auckland Urban Living Manager |
21 November 2006 |
Officers will
make a presentation to the Board with an update of work currently underway
in the Tamaki Edge.
Recommending
that the information be received.
TAMAKI EDGE OPEN SPACE NETWORK PLAN
|
Richard Denney |
|
|
Open Space Planner |
1 August 2006 |
Attaching for
the Boards information, a report on the Tamaki Edge Open Space Network Plan.
The Board has
been involved in the development of this plan, recently commenting on the
draft version. The Plan is now completed and is being presented to the Board
with a list of 30 priority recommendations.
Recommending
that the information be received.
|
[ATTACHMENT 7] |
Pages 21-34 |
GRANT OF OLD/NEW LEASE, AUCKLAND PLAYCENTRE ASSOCIATION
INCORPORATED - RIVERSIDE PLAYCENTRE
|
Bridget Sewell |
|
|
Team Leader Recreation and Community Leases |
14 November 2006 |
Advising that the Auckland
Playcentre Association Incorporated - Riverside Playcentre is seeking a new
lease over land at Jolson Ave Reserve, 11 Pearce Ave, Mt Wellington.
Recommending that the Board
recommends to the Arts, Culture and Recreation Committee the granting of a
new lease on the terms and conditions set out in the agenda report.
|
[ATTACHMENT 8] |
Pages 35-38 |
GRANT OF OLD/NEW LEASE, TAMAKI PLAYCENTRE ASSOCIATION
INCORPORATED - MT WELLINGTON
|
Bridget Sewell |
|
|
Team Leader Recreation and Community Leases |
14 November 2006 |
Advising that the Tamaki
Playcentre Association Incorporated - Mt Wellington is seeking a new lease
over land on Vic Cowen Reserve, 174 Penrose Road.
Recommending that the Board
recommends to the Arts, Culture and Recreation Committee the granting of a
new lease on the terms and conditions set out in the agenda report.
|
[ATTACHMENT 9] |
Pages 39-42 |
PRINCES STREET INTERCHANGE
|
Miguel Menezes |
|
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Senior Traffic Engineer |
17 November 2006 |
Responding to
the Board's 25 July 2006 request that the Manager Transport Assets and
Operations investigate traffic issues at the State Highway 1 /
Princes Street interchange, in Otahuhu.
Recommending
that the information be received.
|
[ATTACHMENT 10] |
Pages 43-44 |
RENAMING OF RAILWAY LANE TO MAINFREIGHT LANE
|
Katerina Solomona |
|
|
Team Leader Data Stewards |
12 October 2006 |
The Board is
asked to consider the renaming of the small public road in question, which
provides access to a large industrial site, solely owned by the forwarder
Mainfreight, to remedy problems of confusion for visitors and emergency
services.
Recommending
that the Board endorse the proposal to change the name of Railway Lane,
Otahuhu, to Mainfreight Lane.
|
[ATTACHMENT 11] |
Pages 45-48 |
GLEN INNES HEALTH PROJECT
|
Nadine Ford |
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Community Facilitator, Glen Innes Health
Project |
8 November 2006 |
Attaching for the Board's
information, a report providing an update on the Ministry of Health funded
Glen Innes Health Project's milestones during the period May 2006 to October
2006.
Recommending that the
information be received.
|
[ATTACHMENT 12] |
Pages 49-52 |
2006/2007 SLIPS 'WASH UP'
|
Suzanne Muir |
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Community Board Services Manager |
21 November 2006 |
The Board has
$109,700 remaining in its SLIPs holding account that needs to be allocated
at this meeting. It must allocate as closely as possible to the holding
account balance as any unallocated funds will not be carried over into the
next financial year.
Attached is a list of projects that have been identified as being able to be
completed this financial year. The Board is unable to allocate to any new
projects that have not been scoped.
Recommending that the Board allocates the remainder of its 2006/2007 SLIPs
budget.
|
[ATTACHMENT 13] |
Pages 53-70 |
2007/2008 SLIPS PROJECTS
|
Suzanne Muir |
|
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Community Board Services Manager |
21 November 2006 |
Attaching a list
of possible 2007/2008 SLIPs projects. The Board is requested to submit
additional projects no later than 30 November 2006. It cannot be guaranteed
that projects submitted after this date can be scoped in time for
consideration at the Board's February 2006 meeting.
At its February
meeting the Board will be asked to identify projects for inclusion on a
SLIPs tour to be held during March 2007.
Also attaching a
memorandum from the Group Manager, Democracy Services advising of the new
SLIPs delivery model.
Recommending
that the Board deletes any projects that are on the list that it does not
intending funding and/or request any alterations to the scope of any
projects to enable re-costing to be undertaken.
|
[ATTACHMENT 14.1, 14.2] |
Pages 71-110 |
2007/2008 ANNUAL PLAN POLITICAL PROCESS
|
Suzanne Muir |
|
|
Community Board Services Manager |
8 November 2006 |
Presenting the
Board with the opportunity of providing early input into the 2007/2008
annual plan.
Recommending
that the Board:
- considers the list of capital works projects
included in the LTCCP for the next three years, and advise of any requested
changes, with supporting reasons for these; and
- identifies levels of service that it would like
to advocate for on behalf of the community for reporting to Combined
Committees' March 2007 meeting.
|
[ATTACHMENT 15] |
Pages 111-162 |
ELECTED REPRESENTATIVES REMUNERATION 2007/2008 PROCESS
|
Marlene Skelton |
|
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Business Services Manager |
8 November 2006 |
During January
and February 2007, Councillors and Community Board members will be required
to consider options in relation to the information released by the
Remuneration Authority.
The expense
policy, which is to be presented to the Remuneration Authority at the same
time, must also be reviewed. As budget for supporting this policy comes
from outside the pool set by the Remuneration Authority, consideration of
this can begin in November/December.
In 2006/2007 the
increase in the pool was such that it allowed the Gulf Islands Boards to be
brought into parity with the Isthmus Boards. The Remuneration Working Party
was satisfied at that stage that the correct relativities had been achieved
for all categories of elected representative and that those relativities
would be used until the end of the term. The application of the pool
increase granted for 2007/2008 would then become an automatic process.
As Board's do
not have scheduled meetings in December/January, in order to facilitate this
process it is recommended that the Board appoint a working party to
progressively consider information as it comes to hand and to work with the
Business Services Manager to ensure Board opinion is available to the
Remuneration Working Party.
MAKING GOOD DECISIONS WORKSHOP
|
Suzanne Muir |
|
|
Community Board Services Manager |
21 November 2006 |
At its meeting
held on 9 November 2006, the Planning and Regulatory Committee considered a
report advising that the Ministry for the Environment has indicated that it
is tentatively looking at scheduling another Making Good Decisions course in
March 2007. From August 2007, a minimum of 50% of a hearings panel must
hold the Making Good Decisions accreditation.
The committee
resolved:
That all
community boards be invited to nominate one representative to attend the
Making Good Decisions training for 2007.
Recommending
that the Board nominate one representative to attend this training.
FOOTPATH POLICY
|
Suzanne Muir |
|
|
Community Board Services Manager |
21 November 2006 |
Attaching for
the Board's information, a copy of the current Footpath Policy which
provides a standard of footpath surface suited to the environment that will
contribute to the accessibility, safety, amenity and character of Auckland's
streets.
Recommending
that the policy be received.
|
[ATTACHMENT 18] |
Pages 163-166 |
THE COUNCIL'S ROLE IN BUILDING COMMUNITIES
|
Suzanne Muir |
|
|
Community Board Services Manager |
21 November 2006 |
Attaching for
the Board's information a report considered by the Community Development and
Equity Committee at its 8 November 2006 meeting. The Committee resolved:
- That the Community Development and Equity
Committee approve the framework for strong and healthy communities.
- That the Community Development and Equity Committee notes that:
- this framework supports the long-term vision
'Global City' characteristics and the Council's contribution to the city
side strategic theme "Strong and Healthy Communities".
- this framework will be applied to the review
of Council's community development activities to achieve a more community
empowering and networking focus.
- this framework will be used to clarify what
strong and healthy communities means in practice across council activities.
- this framework will be trialled in the Otahuhu and Mount Albert communities as part of the liveable community plans
development.
- there will be a report to the Community
Development and Equity committee in early 2007 on the options for council
role in developing strong and healthy communities and a strategy and action
programme.
Recommending
that the information be received.
|
[ATTACHMENT 19] |
Pages 167-188 |
INWARDS CORRESPONDENCE
|
Suzanne Muir |
|
|
Community Board Services Manager |
21 November 2006 |
Attaching thank
you letters from the following organisations:
- Tamaki Community Development Trust
- Attitude Programmes
- Parents Inc.
- East Auckland Home and Budget Service
- Focus on the Family New Zealand
Recommending
that the information be received.
|
[ATTACHMENT 20.1, 20.2, 20.3, 20.4,
20.5] |
Pages 189-198 |
CHAIR'S REPORT
Providing the
chair with an opportunity to update the Board on the projects and issues
they have been involved with since the last meeting.
Note: this is an
information item only and if the chair wishes any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
COUNCILLORS' REPORTS
Providing
councillors with the opportunity to update the Board on projects and issues
they have been involved with since the last meeting.
Note: this is an
information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board
members with the opportunity to update the Board on projects and issues they
have been involved with since the last meeting.
Note: this is an
information item only and if board members wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
GROUP ACTIVITY REPORTS
|
Suzanne Muir |
|
|
Community Board Services Manager |
21 November 2006 |
Attaching
activity reports and statistics from various groups with Auckland City for
the Board's information.
Recommending
that the report be received.
|
[ATTACHMENT 24] |
Pages 199-222 |
REPORTS REQUESTED/PENDING
|
Suzanne Muir |
|
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Community Board Services Manager |
21 November 2006 |
There are no
reports requested/pending as at November 2006.
COMMUNITY BOARDS' ACHIEVEMENT REGISTER
|
Suzanne Muir |
|
|
Community Board Services Manager |
21 November 2006 |
Providing the
Board with the opportunity to submit items arising from agenda reports,
Board spokesperson reports and general board activity for inclusion in an
Achievement Register.
Recommending
that the Board consider what, if any further achievements will be included
in the Achievement Register.
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