APOLOGIES
At the close of the
agenda napologies had been received.
CONFIRMATION OF MINUTES
The minutes of the
Tamaki Community Board meeting held on Tuesday, 28 November 2006 tbe confirmed
as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution sdecides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
tthe public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating tthe general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open tthe public, that the item will be discussed at the
meeting; but |
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(b) |
nresolution, decision, or recommendation may be made in respect of
that item except trefer that item ta subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A period of time
(approximately 20 minutes) is set aside for members of the public taddress the
meeting on matters within its delegated authority. A maximum of 5 minutes per
item is allowed, following which there may be questions from members.
The following
requests have been received taddress the meeting:
4.1. YOUTH PROGRAMME AT THE BAILEY ROAD SCHOOL HALL - REQUEST FOR
DISCRETIONARY FUNDING -FETUNI ATIGA
Fetuni Atiga, wishes taddress the Board in support of her application for
Discretionary Funding for the youth programme at the Bailey Road School hall.
4.2. WAIPUNA RECREATION AREA FENCE SLIPS PROJECT- TRACY WINTHER,
GENERAL MANAGER, MAUNGAREI COMMUNITY CHRISTIAN TRUST
Tracy Winther, General Manager Maungarei Community Christian Trust wishes taddress the Board in support of the Waipuna Recreation Area Fence SLIPs
proposal.
4.3. NIUEAN LANGUAGE CLASSES - REQUEST FOR DISCRETIONARY FUNDING -
GLENDA VILISONI, NIUE LANGUAGE GROUP
Glenda Vilisoni, Niue Language Group wishes taddress the Board in support of
her application for Discretionary Funding seeking assistance with Niuean
language classes.
4.4. SOCCER TEAM UNIFORMS - REQUEST FOR DISCRETIONARY FUNDING -
AUCKLAND SUDANESE COMMUNITY INC.
The Auckland Sudanese Community Inc. wishes taddress the Board in support of
its application for Discretionary Funding seeking funding for purchasing soccer
team uniforms.
4.5. COMMISSARIAT RESERVE - JOSEPH HOWLEY
Joseph Howley wishes taddress the Board regarding his request for the removal
of the basketball facility at Commissariat Reserve.
4.6. PANMURE'S CHINESE NEW YEAR - REQUEST FOR DISCRETIONARY FUNDING -
CHRIS SUTTON, MANAGER, PROGRESSIVE PANMURE BUSINESS ASSOCIATION
Chris Sutton, Progressive Panmure Business Association wishes taddress the
Board in support of the Associations request for Discretionary Funding seeking
assistance with the costs of the proposed Panmure Chinese New Year.
TOM COURT MEMORIAL WALKWAY SAFETY AUDIT
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Helen Mellsop |
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Landscape Architect |
8 December 2006 |
Updating the Board
on the safety audit undertaken by Safer Auckland City on Maybury Reserve, the
site of the Tom Court Memorial Walkway, as part of a wider "Crime Prevention
Through Environmental Design (CPTED)" review of the Panmure area.
Recommending that
the report of the Landscape Architect, dated 8 December 2006, be received.
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[ATTACHMENT 5] |
Pages 1-20 |
GRANT OF OLD/NEW LEASE, THE SCOUT ASSOCIATION OF NEW ZEALAND -
WAINUI SCOUT GROUP
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Lori Butterworth |
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Lease Officer |
24 January 2007 |
The Scout Association of New
Zealand - Wainui Scout Group (hereafter known as Wainui Scouts) owns the
building and leases the reserve land at Boundary Reserve, 149 Riverside Ave, Pt
England. The current lease expired on 31 December 2006 and the Wainui Scouts
have applied for a new lease.
Recommending that the Board
recommends tthe Arts, Culture and Recreation Committee that the Scout
Association of New Zealand - Wainui Scout Group be granted a lease over the land
at Boundary Reserve, 149 Riverside Ave, on the following terms and conditions:
- Term - 5
years commencing 1 January 2007
- Rights
of Renewal - Twrights of renewal each of five years
- Rent -
$250.00 + GST per annum
- All
other terms and conditions per Council's Community and Recreation Lease Policy.
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[ATTACHMENT 6] |
Pages 21-24 |
PROPOSED RENAMING OF RAILWAY LANE, OTAHUHU
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Katerina Solomona |
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Team Leader Data Stewards |
8 December 2006 |
Reporting tthe
Board regarding Auckland City Environments investigation intMainfreight's
application for the renaming of Railway Lane tMainfreight Lane.
Recommending that
the Board notes that in order tprocess a name change for a road an approval
rate of 75 per cent of all affected parties must tbe obtained and that the
Board's resolution D of Item 11, from its 28 November 2006 meeting, directing
Mainfreight tconsult all affected parties, be the basis for further
investigation of the renaming application.
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[ATTACHMENT 7] |
Pages 25-36 |
2006/2007 EVENTS AND DISCRETIONARY FUNDING
8.1. PANMURE'S CHINESE NEW YEAR - REQUEST FOR DISCRETIONARY FUNDING -
CHRIS SUTTON, MANAGER, PROGRESSIVE PANMURE BUSINESS ASSOCIATION
|
Adam Milina |
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Committee Advisor |
17 January 2007 |
Attaching an Events Funding application from the Progressive Panmure Business
Association seeking funding towards the costs of hosting a Panmure Chinese New
Year function on 16 February 2007.
Recommending that the Board consider the application.
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[ATTACHMENT 8.1 ] |
Pages 37-42 |
8.2 . EVENTS FUNDING - ANZAC DAY 2007
Providing the Board with an opportunity tconsider allocating funds tcover
the costs associated with Anzac Day celebrations in 2007.
Recommending that the Board considers funding the Otahuhu and Mt
Wellington/Panmure RSA's as in previous years.
8.3. NIUEAN LANGUAGE CLASSES - REQUEST FOR DISCRETIONARY FUNDING -
GLENDA VILISONI, NIUE LANGUAGE GROUP
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Adam Milina |
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Committee Advisor |
30 January 2007 |
Attaching a Discretionary Funding application from Glenda Vilisoni, Niue
Language Group seeking funding tassist with the costs of running Niuean
language classes.
Recommending that the Board considers the application.
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[ATTACHMENT 8.3] |
Pages 43-44 |
8.4 . SOCCER TEAM UNIFORMS -REQUEST FOR DISCRETIONARY FUNDING - AUCKLAND
SUDANESE COMMUNITY INC.
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Adam Milina |
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Committee Advisor |
30 January 2007 |
Attaching a Discretionary Funding application from the Auckland Sudanese
Community Inc. seeking funding tassist with the costs of purchasing soccer
team uniforms.
Recommending that the Board considers the application.
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[ATTACHMENT 8.4 ] |
Pages 45-52 |
8.5. YOUTH PROGRAMME AT THE BAILEY ROAD SCHOOL HALL - REQUEST FOR
DISCRETIONARY FUNDING -FETUNI ATIGA
At the time the agenda was compiled, the application form was not available.
The application will be tabled at the meeting.
2007/2008 SLIPS
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Adam Milina |
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Democracy Advisor |
30 January 2007 |
At its April 2007
meeting the Board will have its first opportunity tapprove projects for
funding from its 2007/2008 Small Local Improvement Projects (SLIPS) budget. In
the meantime the Board is asked tconsider whether it wishes tvisit any of
the projects.
Recommending that
the Board identify projects on the attached list that it wishes tbe included
on a SLIPs tour tbe held during March, and determine a date for this tour.
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[ATTACHMENT 9] |
Pages 53-94 |
REMUNERATION - 2007/2008 INDICATIVE POOL
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Marlene Skelton |
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Support Services Manager, Democracy Services |
1 February 2007 |
Reporting on the
process that Council will need tfollow in order tmeet the Remuneration
Authority deadline for the distribution of the net pool among elected members
for the 2007/2008 financial year, and providing twoptions for the Board's
consideration.
Recommending that
option one be the preferred option on the basis that it maintains existing
relativities between the categories of elected representatives.
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[ATTACHMENT 10] |
Pages 95-108 |
SIGNS AND BILLBOARDS BYLAWS
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Adam Milina |
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Committee Advisor |
30 January 2007 |
Attaching copies of
the Statement of Proposal and the proposed Signs and Billboard Bylaws.
Submissions close on Friday 2 March 2007.
Main changes
proposed in the reviewed signs bylaw
- Business zones 1, 2, 3, mixed-use, and the central
area (CBD)
- nsigns as of right above the veranda line (being 3m
in business zones 1, 2 and the CBD, and 4m in business 3 and mixed-use zones)
- twenty per cent of frontage below veranda line and
facing public space can be covered in signage
- a veranda fascia sign of up t300mm in height
- one under veranda sign per full 5m of frontage.
- Business zones 4 t8 signs can gup t6m and
utilise double amount of signage allowed in business 1, 2, 3, mixed-use and CBD
- a selection of approved sign types
- all signs must comply with the bylaw within 18 months
- businesses on Waiheke Island have similar provisions
tthose of business zones 1 and 2 but with a lower overall quantity of signage.
Main changes
proposed in the reviewed billboards bylaw
In the CBD:
- nbillboards allowed in the valley between Symonds
Street and Hobson Street ridges, plus Karangahape Road, Viaduct Harbour and an
area around Victoria Park Market
- billboards are allowed on buildings in the rest of the
CBD
- nfreestanding billboards allowed in any part of the
CBD.
In the CBD and
through the isthmus:
- maximum area of 20 per cent of the wall the billboard
is on or 50mē, whichever is smaller
- all billboards must comply with the bylaw within 18
months, unless they are in areas with centre plans or character overlays, in
which case the period is 12 months.
In the isthmus, the
following provisions have been retained from the existing billboards bylaw:
- billboards allowed only in business zones 4, 5 and 6
- maximum size of 13m by 6m if freestanding.
Recommending that
the Board consider whether it wishes tmake a submission on these bylaws.
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[ATTACHMENT 11] |
Pages 109-148 |
UPDATE ON YOUTH GANGS ISSUES IN AUCKLAND
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Adam Milina |
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Committee Advisor |
30 January 2007 |
Attaching for the
Board's information, the report of the Policy and Planning Manager, dated 28
November 2006, considered by the Community Development and Equity Committee at
its 13 December 2006 meeting. The Committee resolved as follows:
- That the Community Development and Equity
Committee note the progress on Council's response tYouth gang issues and the
establishment of cross-council coordination focused on the targeted areas.
- That the Community Development and Equity
Committee approve further scoping of the medium tlong-term place-based
responses requiring council involvement and ongoing collaboration with central
government agencies and report on progress tthe Committee by June 2007.
- That the Community Development and Equity
Committee approve an approach by Community Planning tcentral government tscope and jointly fund a community development initiative for Otahuhu with
progress tbe reported back tthe March meeting of the Committee.
- That the Community Development and Equity
Committee forward this report tthe next meeting of the Eden/Albert, Mt Roskill
and Tamaki Community Boards and the Arts Culture and Recreation Committee for
their information.
- That the Community Development and Equity
Committee support ongoing advocacy tcentral government tensure that the
issues surrounding youth gangs in Auckland city receive a greater level of
funding and priority within the region and that new initiatives are developed in
partnership with council and the community.
Recommending that
the information be received.
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[ATTACHMENT 12] |
Pages 149-160 |
POSITIVE AGEING IN AUCKLAND DRAFT PLAN
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Adam Milina |
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Committee Advisor |
30 January 2007 |
Attaching for the
Board's information, the draft Positive Ageing in Auckland Plan, which was
developed following consultation with stakeholders and community groups during
2006 and approved on 13 December 2006 by the Community Development and Equity
Committee.
Recommending that
the Board provide comment or form a working party tprepare a submission on
behalf of the Board.
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[ATTACHMENT 13] |
Pages 161-188 |
CORRESPONDENCE RECEIVED
14.1. CORRESPONDENCE RECEIVED - COMMISSARIAT RESERVE
Correspondence from Joseph Howley, requesting the removal of the basketball
facility at Commissariat Reserve in Mt Wellington, has been received.
Recommending that the correspondence be received.
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[ATTACHMENT 14.1] |
Pages 189-190 |
14.2. CORRESPONDENCE RECEIVED - MAUNGAREI COMMUNITY CHRISTIAN TRUST
Correspondence from Maungarei Community Christian Trust thanking the Board for
its 2006/2007 Discretionary Fund Grant of $500 towards the costs of the Annual
Street Light Party, has been received.
Recommending that the correspondence be received.
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[ATTACHMENT 14.2] |
Pages 191-192 |
14.3. CORRESPONDENCE RECEIVED - MAUNGAREI COMMUNITY CHRISTIAN TRUST
Correspondence from Maungarei Community Christian Trust thanking the Board for
its 2006/2007 Discretionary Fund Grant of $900 towards the costs of the Food for
Thought programme, has been received.
Recommending that the correspondence be received.
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[ATTACHMENT 14.3] |
Pages 193-194 |
CHAIRPERSON'S REPORT
Providing the
Chairperson with an opportunity tupdate the Board on the projects and issues
that she has been involved with since the last meeting.
This is an
information only item and if the Chairperson wishes any action tbe taken upon
this item, a written report must be provided for inclusion in the agenda.
COUNCILLORS REPORT
Providing the
Councillors with an opportunity tupdate the Board on the projects and issues
that they have been involved with since the last meeting.
This is an
information item only and if the Councillors wish any action tbe taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS REPORT
Providing the Board
members with an opportunity tupdate the Board on the projects and issues they
have been involved with since the last meeting.
This is an
information item only, and if the Board members wish any action tbe taken upon
this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
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Adam Milina |
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Democracy Advisor |
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Advising of the
reports requested/pending.
Recommending that
the reports requested/pending as at February 2007 be received.
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[ATTACHMENT 18] |
Pages 195-196 |
GROUP ACTIVITY REPORTS
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Adam Milina |
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Democracy Advisor |
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Attaching activity
reports and statistics from the various groups within Auckland City.
Recommending that
the Group Activity Reports for the months of November and December 2006 be
received.
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[ATTACHMENT 19] |
Pages 197-234 |
COMMUNITY BOARDS ACHIEVEMENT REGISTER
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Adam Milina |
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Democracy Advisor |
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Providing the Board
with an opportunity tsubmit items arising from agenda reports, Boards'
spokesperson reports and general board activity for inclusion in an Achievement
Register.
Recommending that
the Board consider what, if any, achievements from the meeting will be included
in the Achievement Register.
EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION
AND MEETINGS ACT 1987
|
Adam Milina |
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Democracy Advisor |
30 January 2007 |
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Section 48, Local Government Official Information and Meetings Act 1987: |
The following motion
is submitted for consideration:
That the public be
excluded from the following part(s) of the proceedings of this meeting.
The general subject
of each matter tbe considered while the public is excluded, the reason for
passing this resolution in relation teach matter, and the specific grounds
under Section 48(1) of the Local Government Official Information and Meetings
Act 1987 for the passing of this resolution are as follows:
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Item No. |
General subject of each
matter tbe considered |
Reason for passing this
resolution in relation teach matter |
Ground(s) under section
48(1) for the passing of this resolution |
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C1. |
Mayoral Living Legends |
Good Reason twithhold
exists under section 7 |
Section 48(1)(a) |
This resolution is made in reliance on Section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public are as follows:
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Item No. |
Reason twithhold
information under section 7 |
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C1. |
Tprotect the privacy of natural
persons, including that of deceased natural persons. |
[Section 7(2)(a)] |
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