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AGENDA ATTACHMENTS

I hereby give notice that a meeting of the

TAMAKI COMMUNITY BOARD

will be held as follows:

Tam White
DEMOCRACY ADVISOR

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Tamaki Community Board meeting held on Tuesday, 27 November 2007 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following request has been received to address the meeting:

   4.1. PANMURE-GLEN INNES MAHIA RONGO - REQUEST FOR DISCRETIONARY FUNDING - TANIA LAKE  

   Tania Lake wishes to address the Board in support of the group's application for Discretionary Funding towards the provision of physical activities and nutrition options to the Glen Innes community.

5. 2008/2009 ANNUAL PLAN POLITICAL PROCESS  

   Anusha Guler
   Team Manager Transport and Finance	30 November 2008

   Providing the Board with the opportunity to request any changes to the capital works projects that will be included in the 2008/2009 annual plan.

   Recommending that the Board endorse the list of projects.

6. 2008/2009 DISCRETIONARY FUNDING

   6.1. PANMURE-GLEN INNES MAHIA RONGO - REQUEST FOR DISCRETIONARY FUNDING - TANIA LAKE

   Attaching a Discretionary Funding application from the Panmure-Glen Innes Mahia Rongo seeking funding towards the costs of providing physical activities and nutrition options to the community of Glen Innes.

   Recommending that the Board considers the application.

   6.2. MAUNGAREI SCOUT GROUP - REQUEST FOR DISCRETIONARY FUNDING - LOUISE HEVACAN

   Attaching a Discretionary Funding application from the Maungarei Scout Group seeking funding towards the costs of the group's camping at Houghton Bush Camp, Muriwai from 11 to 13 April 2008.

   Recommending that the Board considers the application.

7. CORRESPONDENCE RECEIVED - PROGRESSIVE PANMURE BUSINESS ASSOCIATION

   Correspondence from the Progressive Panmure Business Association thanking the Board for its 2007/2008 Events Budget grant of $3,500 towards the costs of running the Panmure Community Christmas Parade which was held on 1 December 2007.

8. CHAIRPERSON'S REPORT

   Providing the Chairperson with an opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

   This is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

9. COUNCILLORS' REPORTS

   Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

   This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

10. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.