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AGENDA ATTACHMENTS

OPEN AGENDA

Ko Tamaki ki te Hau-a-uru
Ko Tamaki ki te Rawhiti
Ko Tamaki ki te Tonga
Ko Tamaki ki te Raki
Ko Manukau, ko Te Wai-te-mata, ko nga tai e rua e papaki nei ki uta
Ko Tamaki herehere nga waka
Ti hei, Mauri ora!
e nga mana, e nga reo, e nga rau rangatira ma
Tena koutou, Tena koutou, Tena tatou katoa

English Translation

Tamaki to the west
Tamaki to the east
Tamaki to the south
Tamaki to the north
To the ebbing tides of the Manukau and Waitemata harbours
and the four winds caressing the foreshores of Tamaki
to all authorities, all voices, to the many chiefs of the land
greetings, greetings, greetings to everyone.

I hereby give notice that a meeting of the

TAMAKI COMMUNITY BOARD

will be held as follows:

DATE:	Tuesday, 27 May 2008
TIME:	6:00 pm
VENUE:	Tamaki Recreation Centre
	Elstree Avenue
	Glen Innes
	Auckland

Tam White

DEMOCRACY ADVISOR

Members:

Ms	Kate	Sutton Chairperson
Ms	Christine	O'Brien Deputy Chairperson
Ms	Arna	Metcalfe
Mr	Mike	Murray
Mrs	Jan	Welch
Cr	Leila	Boyle
Cr	Bill	Christian, JP

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Tamaki Community Board meeting held on Tuesday, 22 April 2008 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. YOUTH DEVELOPMENT PROGRAMME - ESTHER THOMAS, MANAGER YOUTH DEVELOPMENT  

   Esther Thomas, Manager Youth Development wishes to address the Board in support of the Youth Development Programme's application for discretionary funding towards the cost costs of travel for social workers to work with young offenders and their families.

   4.2. GLEN INNES BUSINESS ASSOCIATION - ADRIANA BADER, MAINSTREET COORDINATOR

   Adriana Bader, Mainstreet Coordinator wishes to address the Board in support of the Glen Innes Business Association's application for discretionary funding towards the cost of hosting the Glen Innes Children's Fun day.

5. SLIPS PROJECT UPDATE

   Dawn Bardsley
   SLIPs co-ordinator	20 May 2008

   Attaching a spreadsheet listing the current Small Local Improvement Project (SLIPs) and their status as at 20 May 2008.

6. DISCRETIONARY FUNDING 2007/2008

   6.1. BAILEY ROAD SCHOOL - REQUEST FOR DISCRETIONARY FUNDING - DEREK LININGTON, PRINCIPAL

   Attaching a discretionary funding application from the Bailey Road School seeking funding towards the costs of purchasing a barcode scanner.

   Recommending that the Board considers the application.

   6.2. ISLAND CHILD CHARITABLE TRUST NZ - REQUEST FOR DISCRETIONARY FUNDING - DANIELLE BERGIN

   Attaching a discretionary funding application from the Island Child Charitable Trust NZ seeking funding towards the costs of purchasing an oil column, dehumidifier and linen for the emergency housing centre.

   Recommending that the Board considers the application.

   6.3. KIDSCAN CHARITABLE TRUST - REQUEST FOR DISCRETIONARY FUNDING - CARL SUNDERLAND

   Attaching a discretionary funding application from the Kidscan Charitable Trust seeking funding towards the costs of providing raincoats to disadvantaged children in the Tamaki area.

   Recommending that the Board considers the application.

   6.4. EXCELSIOR CHALLENGE GROUP OTAHUHU - REQUEST FOR DISCRETIONARY FUNDING - DR KAREN DOBRIC  

   Attaching a discretionary funding application from the Excelsior Challenge Group Otahuhu seeking funding towards the costs of hosting a voluntary, non-competitive programme of leisure activities designed to offer a personal and individual challenge for young people.

   Recommending that the Board considers the application.

   6.5. GLEN INNES YOUTH DEVELOPMENT PROJECT - REQUEST FOR DISCRETIONARY FUNDING - ESTHER THOMAS

   Attaching a discretionary funding application from the Glen Innes Youth Development Project seeking funding towards the costs of travel for social workers to work with young offenders and their families.

   Recommending that the Board considers the application.

   6.6. OTAHUHU UNITED ASSOCIATION FOOTBALL & SPORTS CLUB INC - REQUEST FOR DISCRETIONARY FUNDING - ESTHER THOMAS

   Attaching a discretionary funding application from the Otahuhu United Association Football & Sports Club Inc seeking funding towards the costs of purchasing a DVD/VCR recorder for coaching purposes.

   Recommending that the Board considers the application.

   6.7. PROGRESSIVE PANMURE BUSINESS ASSOCIATION - REQUEST FOR DISCRETIONARY FUNDING - CHRIS SUTTON  

   Attaching a discretionary funding application from the Progressive Panmure Business Association seeking funding towards the costs of hosting the Instant Finance King of the Mountain held on Sunday, 6 July 2008.

   Recommending that the Board considers the application.

   6.8. SOUTH AUCKLAND INCOME PLANNING SERVICES INC - REQUEST FOR DISCRETIONARY FUNDING - LYNETTE BURTON

   Attaching a discretionary funding application from the South Auckland Income Planning Services Inc seeking funding towards the costs of purchasing of office products to assist in the provision of budgeting services to individuals and families.

   Recommending that the Board considers the application.

   6.9. GLEN INNES BUSINESS ASSOCIATION - REQUEST FOR DISCRETIONARY FUNDING - ADRIANNA BADER

   Attaching a discretionary funding application from the Glen Innes Business Association seeking funding towards the costs of hosting the Glen Innes Children's Fun day.

   Recommending that the Board considers the application.

   6.10. EAST AUCKLAND HOME AND BUDGET SERVICE - REQUEST FOR DISCRETIONARY FUNDING - JUNE SINCLAIR

   Attaching a discretionary funding application from the East Auckland Home and Budget Service seeking funding towards the costs of providing free budget advice and practical support to families in the community.

   Recommending that the Board considers the application.

   6.11. GREAT POTENTIALS FOUNDATION - REQUEST FOR DISCRETIONARY FUNDING - SARAH ROBSON

   Attaching a discretionary funding application from the Great Potentials Foundation seeking funding towards the costs of purchasing stationery and refreshments for Glen Innes HIPPY meetings.

   Recommending that the Board considers the application.

   6.12. TUKAHA WAHINE HAUORA TRUST - REQUEST FOR DISCRETIONARY FUNDING - NINIHI WINHANA

   Attaching a discretionary funding application from the Tukaha Wahine Hauora Trust seeking funding towards the costs of developing and delivery breast awareness programmes in the Tamaki region for Maori women and their whanau.

   Recommending that the Board considers the application.

7. CORRESPONDENCE RECEIVED  

   7.1 . CORRESPONDENCE RECEIVED - GLEN INNES BUSINESS ASSOCIATION  

   Correspondence from the Glen Innes Business Association thanking the Board for its 2007/2008 Discretionary Funding grant of $500 towards the costs of hosting the Glen Innes Arts & Cultural Day 2008, has been received.

   Recommending that the correspondence be received.

   7.2. CORRESPONDENCE RECEIVED - AUSTRALASIAN FEDERATION OF FAMILY HISTORY ORGANISATION (AFFHO)

   Correspondence from the Australasian Federation Of Family History Organisation (AFFHO) thanking the Board for its 2007/2008 Discretionary Funding grant of $500 towards the costs of promoting the study of family history, encourage preservation of records and advance the education and awareness of family links and heritage, has been received.

   Recommending that the correspondence be received.

8. CHAIRPERSON'S REPORT

   Providing the Chairperson with an opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

   This is an information item only and if the Chairperson wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

   A copy of the Tamaki Community Board's submission to the draft Annual Plan submitted by the chair is attached for information.

9. COUNCILLORS' REPORTS

   Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

   This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

10. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

11. GROUP ACTIVITY REPORT

    Tam White
    Democracy Advisor	20 May 2008

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the reports for the month of May 2008 be received.

12. REPORTS REQUESTED PENDING  

    Tam White
    Democracy Advisor	20 May 2008

    Reporting on reports requested/pending as at May 2008.

    Recommending that the report be received.

13. ACHIEVEMENTS REGISTER

    Providing Board members to consider what if any achievements since the last meeting to be listed in the register.