APOLOGIES
An
apology has been received from Board member O'Brien.
CONFIRMATION OF MINUTES
The
minutes of the Tamaki Community Board meeting held on Tuesday, 26 August 2008 to
be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. PROGRESSIVE PANMURE BUSINESS ASSOCIATION CHRISTMAS PARADE AND FESTIVAL - CHRIS SUTTON
Chris Sutton of Progressive Panmure Business Association wishes to address the
Board in support of his application for local event funding for the Panmure
Christmas Parade and Festival.
4.2. GLEN INNES BUSINESS ASSOCIATION SPRING CARNIVAL DAYS - ADRIANA BADER
Adriana Bader of Glen Innes Business Association wishes to address the Board in
support of her application for local event funding for the Spring Carnival in
Glen Innes.
4.3. PROPOSAL ON PEDESTRIAN CROSSING FOR MAORI SCHOOL IN GLEN INNES - LAVNIA MCGEE-REPIA
Lavinia Mcgee-Repia wishes to address the Board regarding a
proposal for a pedestrian crossing near a Maori school in Glen Innes.
SOUTH BASED PLACE TEAM, COMMUNITY SERVICES, ARTS, CULTURE AND RECREATION SERVICES INTRODUCTION
The
South Based Place Team, Community Services, Arts, Culture and Recreation
Services wishes to address the Board regarding the structure, roles and upcoming
plans of the South Based Place Team.
OTAHUHU BANNER LAUNCH PROJECT - GAIL RICHARDS AND HELEN CHENG
Gail
Richards, Manager of Arts Services and Helen Cheng, Community Arts Coordinator,
wish to address the Board regarding the recent Otahuhu Banner Launch Project.
DOG ACCESS TO BEACHES
| Colin Craig |
|
| Senior Planner - City Planning |
4 September 2008 |
In September 2007, council commenced a review of off-leash dog
exercise areas and on 28 February 2008 council adopted a draft dogs policy and
draft dog control bylaw for consultation. These documents were publicly
advertised on 31 March 2008 and submissions closed on 2 May 2008. A total of 266
submissions were received.
Reporting that a number of dog owners suggested in submissions
that the council should adopt more liberal provisions for dog access to beaches.
Recommending that the Tamaki Community Board receives the report
and makes a recommendation to the dog policy and dog control bylaw hearings
panel by 30 September 2008 on matters relating to dog access to beaches.
LOCAL EVENT FUNDING 2008/2009
8.1. PANMURE CHRISTMAS PARADE AND FESTIVAL - REQUEST FOR LOCAL EVENT FUNDING - CHRIS SUTTON, PROGRESSIVE PANMURE BUSINESS ASSOCIATION
Attaching a local event funding application from the Progressive Panmure
Business Association seeking funding towards the costs of running the Panmure
Christmas Parade and Festival on 6 December 2008.
Recommending that the Board considers the application.
8.2. ANNUAL FAMILY STREET LIGHT PARTY - REQUEST FOR LOCAL EVENT FUNDING - TRACY WINTHER, MAUNGAREI COMMUNITY CHRISTIAN TRUST
Attaching a local event funding application from the Maungarei Community
Christian Trust seeking funding towards the costs of hosting the Annual Family
Street Light Party on 31 October 2008.
Recommending that the Board considers the application.
8.3. SPRING CARNIVAL DAYS - REQUEST FOR LOCAL EVENT FUNDING - ADRIANA BADER, GLEN INNES BUSINESS ASSOCIATION
Attaching a local event funding application from the Glen Innes Business
Association seeking funding towards the costs of hosting the Spring Carnival
Days from 7 October 2008 through 9 October 2008.
Recommending that the Board considers the application.
DISCRETIONARY FUNDING - 2008/2009
9.1. OTAHUHU WORKINGMAN'S AND COSMOPOLITAN CLUB - REQUEST FOR DISCRETIONARY FUNDING - BOB GIBSON
Attaching a discretionary funding application from the Otahuhu Workingman's and
Cosmopolitan Club seeking funding towards the costs of hosting a Community
Sportsperson of the Year Awards Dinner for the Otahuhu community.
Recommending that the Board considers the application.
9.2. STANHOPE ROAD PTA - REQUEST FOR DISCRETIONARY FUNDING - LOUISE POOL
Attaching a discretionary funding application from the Stanhope Road PTA seeking
funding towards the cost of running an annual camp for 40 Stanhope Road School
students.
Recommending that the Board considers the application.
COMMUNITY BOARD LOCAL FUNDING, 2008
| Brenda Massey |
|
| Programme adviser - funding |
4 September 2008 |
The
Tamaki Community Board has $25,000 to allocate to community groups operating in
its area. Twenty eight applications were made to the Tamaki Community Board,
requesting a total of $76,387.19.
A
meeting was held on 25 August with the community board spokespersons who have
recommended allocations totalling $25,000.
Recommending that grants totalling $25,000, as detailed in appendix one of the
Community Board Local Fund 2008 report, be approved.
NAMING OF TWO LEGAL ROADS AT SYLVIA PARK
| Oliver Richards |
|
| Street Naming Officer |
08 September 2008 |
Auckland City Environments (ACE) recommends the naming of two legal roads that
will provide a northern access to the Sylvia Park shopping complex.
The
owners of Sylvia Park Mall, Kiwi Income Property Trust, have proposed the names
"Musket Way" and "Navy Place". These names have been previously researched by
the Panmure Historical Society and have a historical connection with Sylvia
Park. ACE has checked these names and they are not duplicated in the Auckland
Region.
Recommending that the Board approves the names "Musket Way" and "Navy Place" for
the proposed legal roads forming a northern access to Sylvia Park Shopping Mall.
COMMUNITY GROUP ASSISTANCE FUND 2009
Attaching the Community Group Assistance Fund 2009 report considered by the
Community Services Committee at its Wednesday, 3 September 2008 meeting for the
Board's consideration. The Committee resolved as follows:
- That the opening date for the Community Group
Assistance Fund be deferred until the outcome of the community assistance
funding review is known, but no later than April 2009.
- That community groups be advised that due to
the review of all council assistance funds to community groups taking place the
opening date for the community group assistance fund 2009 has been deferred to
no later than April 2009.
Recommending that the resolutions of the Community Services Committee be
received.
LIBRARIES DRAFT ASSET MANAGEMENT PLAN - REVIEW
Attaching the Libraries Draft Asset Management Plan - Review report considered
by the Community Services Committee at its Wednesday, 3 September 2008 meeting
for the Board's consideration. The Committee resolved as follows:
- That the Community Services Committee
considers Libraries cost reduction proposals and notes the changes and
consequential effect on service levels as follows:
- growth
prediction saving $9.9 m;
- review
of life-cycle renewals saving $2.06m;
- digitisation of Heritage collections saving $1.04m; and
- capex
deferrals;
noting, however, the retention of the mobile library vehicle pending further
information on the mobile library service and alternative cost reduction options
to be reported to the October 2008 meeting of this Committee.
- That the Community Services Committee notes
that further work is proceeding on finalising costs and timing of the Central
library fire upgrade project to ensure Heritage collection safety and insurance
needs are met.
- That the reduction of an estimated $13.35
million over the ten years suggested to bring the libraries asset management
plan within budgets be noted.
- That officers include these reductions in the
asset management plan for discussion at the Annual Plan Direction Setting
meeting in November 2008.
- That the letters from the Chairpersons of the
Eastern Bays and Waiheke Community Boards be received.
Recommending that the resolutions of the Community Services Committee be
received.
COMMUNITY AND SOCIAL POLICY WORK PROGRAMME 2008-2010
Attaching the Community and Social Policy Work Programme 2008-2010 report
considered by the Community Services Committee at its Wednesday, 3 September
2008 meeting for the Board's consideration. The Committee resolved as follows:
- That the Community Services Committee notes
the community and social policy team's policy development and review work
programme for 2008-2010.
- That the Community Services Committee amend
the future community and social work programme as follows:
- that no further social or community
development policies, strategies, frameworks or charters be developed for
communities of interest or housing;
- that all existing policies, strategies,
frameworks and charter continue as planned with the exception of a review of the
Homelessness Plan to include greater intervention to address and reduce the
level of homelessness; and
- that council do not develop an Adult
Entertainment Policy, noting that this will be the subject of a bylaw for
approval by the City Development Committee.
- That the timing of the brothel and
commercial sex premises bylaw review be specifically referred to the City
Development Committee for consideration.
Recommending that the resolutions of the Community Services Committee be
received.
REVIEW OF DRAFT LEISURE FACILITIES ASSET MANAGEMENT PLAN OPTIONS
Attaching the Review of Draft Leisure Facilities Asset Management Plan Options
report considered by the Arts, Culture and Recreation Committee at its
Wednesday, 10 September 2008 meeting for the Board's consideration. The
Committee resolved as follows:
- That the discussions regarding the Asset
Management Plans relating to the Arts, Culture and Recreation Committee be
referred to a workshop prior to the October LTCCP Direction Setting meeting.
- That the Arts, Culture and Recreation
Committee note the feedback from Councillors Casey and Fryer that, in their
view, the following projects should remain in council 2009-2019 Long-Term
Council Community Plan (LTCCP):
- Avondale Community Pool;
- Glen Innes Music and Arts Centre; and
- Western Springs upper terracing and handrail project.
Recommending that the resolutions of the Arts, Culture and Recreation Committee
be received.
COMMUNITY FACILITIES DRAFT ASSET MANAGEMENT PLAN
Attaching the Community Facilities Draft Asset Management Plan report considered
by the Community Services Committee at its Wednesday, 3 September 2008 meeting
for the Board's information. The Committee resolved as follows:
- That the Community Services Committee
consider the following proposed cost reductions, noting the consequential
effects:
- Community centre growth projects - $1.2
million per year for 10 years, total $12 million, and
- Community halls growth projects - $800,000
per year for 10 years, total $8 million.
- That the Community Services Committee notes
costs for currently proposed capital projects including Meadowbank, Orakei and
Pt Chevalier community centre upgrades be re-assessed as part of the community
facilities strategy review.
- That the reduction of an estimated $20 million
over the ten years suggested to bring the community facilities asset management
plan within budgets be received.
- That officers include these reductions in the
asset management plan for discussion at the Annual Plan Direction Setting
meeting in November 2008.
Recommending that the resolutions of the Community Services Committee be
received.
REVIEW OF DRAFT OPEN SPACES ASSET MANAGEMENT PLAN OPTIONS
Attaching the Review of Draft Open Spaces Asset Management Plan Options report
considered by the Arts, Culture and Recreation Committee at its Wednesday, 10
September 2008 meeting for the Board's information. The committee resolved as
follows:
- That the discussions regarding the Asset
Management Plans relating to the Arts, Culture and Recreation Committee be
referred to a workshop prior to the October LTCCP Direction Setting meeting.
- That the Arts, Culture and Recreation
Committee note the feedback from Councillors Casey and Fryer that, in their
view, the following projects should remain in council's 2009-2019 Long-Term
Council Community Plan (LTCCP) :
- Royal Oak town square development;
- provision for future streetscape
upgrades of at least $3 million;
- provision for
future land acquisitions and development of at least $16.5 million;
- provision for land
purchases to improve harbour access (at least $10 million);
- Harbour walkways -
Blockhouse Bay to Onehunga project ($1.5 million);
- Pt England beach
re-sanding project ($900,000);
- playground development ($500,000);
- Sylvia Park surrounds project ($4 million);
- Tiverton Road properties upgrade project ($1.63 million);
- Mt Richmond development project ($1.2 million);
- provision for future reserves development of $2.21 million;
- provision for cost of growth projects 2017-2019 of $47 million;
- provision for service level improvement projects 2016-2019 of $6.4
million; and
- provision for project related renewals of $10.5 million.
Recommending that the resolutions of the Arts, Culture and Recreation Committee
be received.
DAVID LANGE MEMORIAL ARTWORK
Attaching the David Lange Memorial Artwork report considered by the Arts,
Culture and Recreation Committee at its Wednesday, 13 August 2008 meeting for
the Board's information. The Committee resolved as follows:
- That the Arts, Culture and Recreation
Committee approve the additional funding required of $62,148 (noting that
$35,375 has been committed for professional fees) toward the David Lange
Memorial artwork, with $49,213 to be funded from the citywide artworks fund and
$12,935 to be funded from the 2008/2009 Otahuhu recreation precinct budget.
- That the Group Manager - Arts, Community and
Recreation Services approve the bailment agreement between council and the David
Lange Memorial Trust for the David Lange Memorial artwork located in Mason
Avenue, Otahuhu.
Recommending that the resolutions of the Arts, Culture and Recreation Committee
be received.
NOTICE OF MOTION - COMMUNITY LIAISON MEETING ON POLICING AND SECURITY
| Leila Boyle & Kate Sutton |
|
| Councillor and Chairperson of the Tamaki Community
Board |
17 September 2008 |
Attaching a notice of motion received from Councillor Boyle and Community Board
Chairperson Sutton proposing the following:
- That the Board supports the initiative started
by Councillor Leila Boyle to coordinate local agencies so that the council,
Tamaki Community Board and the community share knowledge and resources to
improve crime and safety issues in Glen Innes and Panmure.
- That the Board approves the schedule of meetings
for the Community Liaison Group on Policing and Security issues in Glen Innes
and Panmure.
- That the Board hosts meetings for the Community
Liaison Group on Policing and Security issues in Glen Innes and Panmure.
- That, in conjunction with (South) Community
Advisors, the Board provide a list of invitees to the 21 November 2008 meeting
to the Democracy Advisor by Tuesday 30 September 2008.
Recommending that the notice of motion be received.
CORRESPONDENCE
20.1. CORRESPONDENCE RECEIVED - ST. JOSEPH'S SCHOOL
Correspondence from the St. Joseph's School thanking the Board for its 2007/2008
Discretionary Funding grant of $500 towards the garden upgrades at the school
has been received.
Recommending that the correspondence be received.
20.2. CORRESPONDENCE RECEIVED - GLEN INNES BUSINESS ASSOCIATION
Correspondence from the Glen Innes Business Association thanking the Board for
its 2007/2008 Discretionary Funding grant of $500 towards the Glenn Innes
Children's Fun Day 2008 has been received.
Recommending that the correspondence be received.
20.3. CORRESPONDENCE RECEIVED - NURSING, EDUCATION AND HEALTH PROMOTION SERVICES
Correspondence from WONS: Nursing, Education and Health Promotion Services
thanking the Board for its 2007/2008 Discretionary Funding grant of $500 towards
the cost of running a women's health and safety day in Panmure has been
received.
Recommending that the correspondence be received.
20.4. CORRESPONDENCE RECEIVED - WATERSAFE AUCKLAND INC.
Correspondence from Watersafe Auckland Inc. thanking the Board for its 2007/2008
Discretionary Funding grant of $500 towards the purchase of life jackets to be
used in the Glen Innes and Panmure areas for the purpose of water safety
education has been received.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
GROUPS ACTIVITY REPORT
| Tam White |
|
| Democracy Advisor |
21 September 2008 |
Attaching activity reports and statistics from various
groups within Auckland City for the Board's information.
Recommending that the reports for the month of August 2008
be received.
