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Tamaki Community Board
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OPEN AGENDA

Ko Tamaki ki te Hau-a-uru
Ko Tamaki ki te Rawhiti
Ko Tamaki ki te Tonga
Ko Tamaki ki te Raki
Ko Manukau, ko Te Wai-te-mata, ko nga tai e rua e papaki nei ki uta
Ko Tamaki herehere nga waka
Ti hei, Mauri ora!
e nga mana, e nga reo, e nga rau rangatira ma
Tena koutou, Tena koutou, Tena tatou katoa

English Translation

Tamaki to the west
Tamaki to the east
Tamaki to the south
Tamaki to the north
To the ebbing tides of the Manukau and Waitemata harbours
and the four winds caressing the foreshores of Tamaki
to all authorities, all voices, to the many chiefs of the land
greetings, greetings, greetings to everyone.

I hereby give notice that a meeting of the

TAMAKI COMMUNITY BOARD

will be held as follows:

DATE: Tuesday, 28 October 2008
TIME: 6:00 pm
VENUE: Otahuhu Town Hall
  10 High Street
  Otahuhu
Tam White
DEMOCRACY ADVISOR

Members:

Ms Kate Sutton Chairperson
    Deputy Chairperson
Ms Arna Metcalfe
Mr Mike Murray
Ms Christine O'Brien
Mrs Jan Welch
Cr Leila Boyle
Cr Bill Christian, JP

  1. Top APOLOGIES

    At the close of the agenda, no apologies have been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Tamaki Community Board meeting held on Tuesday, 23 September 2008 to be confirmed as a true and correct record.

     

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following requests have been received to address the meeting:

    4.1. ISSUES AT VANDAMME LAGOON AND PT. ENGLAND RESERVE - BERNICE HALL AND CAROL OVER, SAFETY NET

    Bernice Hall and Carol Over, representatives of Safety Net, wish to address the Board regarding the following issues:

    1. rubbish at the Vandamme Lagoon,
    2. Aero Club activities at the Point England reserve.

    4.2. SMALL LOCAL IMPROVEMENTS PROJECT (SLIPS) APPLICATION FROM THE OTAHUHU TOWN HALL COMMUNITY CENTRE - SUE ARMSTRONG

    Sue Armstrong wishes to address the Board in support of Otahuhu Town Hall Community Centre's Small Local Improvement Projects (SLIPs) application to develop the garden area at the Otahuhu Town Hall Community Centre.

    4.3. 2008/2009 LOCAL EVENT FUNDING APPLICATION FROM OTAHUHU MAINSTREET & COMMERCIAL ASSOCIATION INC. - GRAHAM MULLINS

    Graham Mullins wishes to address the Board with regards to the Otahuhu Mainstreet & Commercial Association Inc.'s local event funding application for funds to co-host an annual Christmas event in Otahuhu.

    4.4. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING APPLICATION FROM SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK - RODGER SMITH

    Rodger Smith wishes to address the Board in support of the South Auckland Family Violence Prevention Network's application for funds to host the 'Choose 2B Violence Free' - Annual Teal Ribbon Campaign.

    4.5. STREET NAMING OF TWO LEGAL ROADS AT SYLVIA PARK - IAN CAMPBELL, KIWI PROPERTY MANAGEMENT LIMITED

    Ian Campbell of Kiwi Property Management Limited wishes to address the Board regarding the street naming of two legal roads at Sylvia Park.

  5. Top AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI) - MATTHEW REDNALL, ROADS MANAGER, TRANSPORT STRATEGY

    Keith Sharp addressed the Transport Committee at its 2 October 2008 meeting regarding the Auckland-Manukau Eastern Transport Initiative (AMETI) Submission to the Annual Plan. The Transport Committee resolved as follows:

    That the issues and questions raised in the submission and presentation be responded to by officers at the Tamaki Community Board meeting on Tuesday, 28 October.

    As a result, Matthew Rednall, Roads Manager of Transport Strategy, wishes to address the Board regarding the issues and questions raised during Keith Sharp's presentation to the Transport Committee regarding Auckland-Manukau Eastern Transport Initiative (AMETI) Submission to the Annual Plan.

    Recommending that Matthew Rednall be thanked for his attendance and presentation.

  6. Top 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - OTAHUHU MAINSTREET & COMMERCIAL ASSOCIATION INC.

    Attaching a local event funding application from the Otahuhu Mainstreet & Commercial Association Inc. seeking funding towards the costs of co-hosting an annual Christmas celebration event in Otahuhu.

    Recommending that the Board considers the application.

  7. Top 2008/ 2009 REQUEST FOR DISCRETIONARY FUNDING - SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK

    Attaching a discretionary funding application from the South Auckland Family Violence Prevention Network seeking funding towards the costs of hosting the 'Choose 2B Violence Free' - Annual Teal Ribbon Campaign event to foster violence free relationships in the community.

    Recommending that the Board considers the application.

  8. Top VANDALISM AND GRAFFITI AT WINIFRED HUGGINS WOODLANDS

    Tam White  
    Democracy Services Advisor 21 October 2008

    On 23 September 2008, Keith Sharp advised Tamaki Community Board Chairperson Kate Sutton and Councillor Boyle of vandalism that had reoccurred in Winifred Huggins Woodlands. As a result, Councillor Boyle requested that council officers update the Board at its 28 October 2008 meeting regarding this incident of vandalism, the history of vandalism in the Woodlands and suggestions as to how vandalism can be prevented in the area.

    Attaching the report requested by Councillor Boyle regarding vandalism and graffiti at Winifred Huggins Woodlands.

    Recommending that the report be received.

  9. Top NOTICE OF MOTION - SMALL LOCAL IMPROVEMENT PROJECTS (SLIPs) FOR MAYFAIR PLACE, GLEN INNES

    Leila Boyle  
    Councillor 22 October 2008

    Attaching a notice of motion received from Councillor Boyle proposing the following:

    That the Tamaki Community Board endorse, in principle, the following SLIPs projects for Mayfair Place, Glen Innes:

    1. waterproof stage shelter - 1st priority
    2. shade sails for seating - 2nd priority

    subject to:

    • the timing of the Mayfair Place remediation project to endeavour to have these done at the same time
    • final costings from the SLIPs team

    Recommending that the Board considers the notice of motion.

  10. Top SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE OCTOBER 2008

    Helen Alcock  
    SLIPs Manager 20 October 2008

    Updating the Board regarding the Small Local Improvement Projects (SLIPs).

    Recommending that the memorandum be received.

  11. Top DELEGATIONS REGISTER REVIEW  

    Dan McGregor  
    Project Team Leader 26 September 2008

    Presenting a report from the Project team leader, to seek feedback on the community board delegations for 2007 - 2010 triennium, also giving community boards an opportunity to comment on current delegations and inviting feedback on other issues relating to community board delegations.

    Recommending that the report from Dan McGregor, Project team leader, be considered and that the Board provide feedback to the delegations review project team by 31 October 2008 on current community board delegations as passed by council on 28 February 2008 and any issues relating to delegations not affected by the 28 February 2008 changes.

  12. Top COMMUNITY ASSISTANCE FUNDING REVIEW UPDATE

    Attaching the Community Assistance Funding Review Update report considered by the Community Services Committee at its Wednesday, 1 October 2008 meeting for the Board's consideration. The committee resolved as follows:

    1. That the report of the Policy Analyst and the Senior Policy Analyst, dated 25 September 2008, be forwarded to community boards for their comment for inclusion in the final report.
    2. That the Community Services Committee notes that officers will report back with a draft Community Group Assistance Policy in December 2008 for endorsement.
    3. That the Community Services Committee provides feedback on the recommendations outlined in the report as follows:
      • that officers be requested to provide information regarding the administrative costs of the community assistance funds programme prior to the 18 November 2008 Annual Plan Direction Setting meeting; and
      • that the Committee asks staff to consider how greater authority can be given to community boards in community assistance funding decision-making in order to reduce administrative costs and to benefit from their local knowledge, and report back to a working party consisting of community board chairs, Councillors Easte, Raffills, and the Chairperson, Community Services Committee before reporting back to the Community Services Committee.
    4. That the Community Services Committee notes the feedback from Councillor Northey as follows:
      1. that no minimum level of grants be set;
      2. that decisions on the citywide accommodation fund should be made by this committee to ensure coordination with the citywide grant fund;
      3. that the reinstatement of separate key categories of grants not be accepted; and
      4. that the Committee agree that recommended funding be presented to councillors for feedback before the final decisions are made by the committee.

    Recommending that the Board provides feedback for inclusion in the final report.

  13. Top COMMUNITY CENTRES, HALLS AND OFFICES STOCKTAKE

    Attaching the Community Centres, Halls and Offices Stocktake report considered by the Community Services Committee at its 1 October 2008 meeting for the Board's consideration. The Community Services Committee resolved as follows:

    1. That the Community Services Committee notes that a Community Facilities and Libraries Plan will be developed, and that the Group Manager, Arts Community and Recreation Policy will report back to the Committee in early 2009 with an update on the project.
    2. That the report of the Senior Policy Analyst, dated 25 September 2008, be forwarded to all community boards for their information and feedback.
    3. That the Community Services Committee notes that disposal of existing assets would only be considered if a better local option, such as extension to a local library, was practicable and likely to deliver better results to local communities.
    4. That further reports provide more information on community offices, such as those in the Onehunga Community Centre, in Mt Roskill near the Fickling Centre, Artworks, CAB offices, and the potential use of 254 Ponsonby Road and other appropriate Council owned properties.

    Recommending that the Board provides feedback on the Community Centres, Halls and Offices Stocktake Report.

  14. Top AUCKLAND-MANUKAU EASTERN TRANSPORT INITIATIVE (AMETI) SUBMISSION TO THE ANNUAL PLAN - KEITH SHARP

    Attaching Keith Sharp's submission and the council's response to the submission that was considered by the Transport Committee at its 2 October 2008 meeting for the Board's information. The Transport Committee resolved as follows:

    1. That Keith Sharp be thanked for his attendance and his presentation regarding the Auckland-Manukau Eastern Transport Initiative (AMETI).
    2. That the memorandum of the response to the Panmure Community Action Group submission on AMETI be received.
    3. That the issues and questions raised in the submission and presentation be responded to by officers at the Tamaki Community Board meeting on Tuesday 28 October 2008.

    Also attaching a copy of the Transport Quarter Progress Report that was considered by the Transport Committee at its 2 October 2008 meeting for the Board's information.

    Recommending that the resolutions and reports of the Transport Committee be received.

  15. Top CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on the projects and issues he has been involved with since the last meeting.

    This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

  16. Top COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

  17. Top BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

  18. Top REPORTS REQUESTED/PENDING

    Tam White  
    Democracy Advisor 21 October 2008

    Reporting on reports requested/pending as at October 2008.

    Recommending that the report be received.

  19. Top GROUPS ACTIVITY REPORT

    Tam White  
    Democracy Advisor 8 October 2008

    Attaching activity reports and statistics from various groups within Auckland City for the Board's information.

    Recommending that the reports for the month of September 2008 be received.