APOLOGIES
An
apology has been received from Board member Murray for nonattendance.
CONFIRMATION OF MINUTES
The minutes of the Tamaki
Community Board meeting held on Tuesday, 28 October 2008 to be confirmed as a
true and correct record.
EXTRAORDINARY BUSINESS
|
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
|
"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
|
(a) |
The local authority by resolution so decides; and |
|
(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
|
|
(i) |
The reason why the item is not on the agenda; and |
|
|
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
|
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
|
"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
|
|
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
|
(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. LIGHTS AT THE MT WELLINGTON THOMPSON PARK - DEAN KINI, MT WELLINGTON RUGBY LEAGUE
Dean
Kini wishes to address the Board regarding the lights at the Mt Wellington
Thompson Park. The lights are needed for the club's training but the club has
been advised by the council that there was no budget this year and that the
lights will not be fixed for the next two to four years.
4.2. DISCRETIONARY FUNDING APPLICATION - TESS GOULD-THORPE AND ALISON CUTHBERT, GRANDPARENTS RAISING GRANDCHILDREN, EAST AUCKLAND GROUP
Tess
Gould-Thorpe and Alison Cuthbert wish to address the Board in support of
Grandparents Raising Grandchildren, East Auckland Group's discretionary funding
application.
Please refer to item 5.2 for details on the application.
4.3. DISCRETIONARY FUNDING AND LOCAL EVENT FUNDING APPLICATIONS - ROBERT MINHINNICK, GLEN INNES DIABETES SUPPORT GROUP CHARITABLE TRUST
Robert Minhinnick wishes to address the Board in support of Glen Innes Diabetes
Support Group Charitable Trust's discretionary funding and local event funding
applications.
Please refer to items 5.1 and 6.2 for details on the applications.
4.4. DISCRETIONARY FUNDING AND LOCAL EVENT FUNDING APPLICATIONS - JOHN XIAO AND WEI REN SHEN, PANMURE CHINESE ASSOCIATION
John
Xiao and Wei Ren Shen wish to address the Board in support of Panmure Chinese
Association's discretionary funding and local event funding applications.
Please refer to items 5.3 and 6.1 for details on the applications.
2008/ 2009 DISCRETIONARY FUNDING
5.1. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - GLEN INNES DIABETES SUPPORT GROUP CHARITABLE TRUST
Attaching a discretionary funding application from the Glen Innes Diabetes
Support Group Charitable Trust seeking funding towards the costs of establishing
an office and support facility at 197 West Tamaki Road, Glen Innes.
Recommending that the Board considers the application.
5.2. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - GRANDPARENTS RAISING GRANDCHILDREN, EAST AUCKLAND GROUP
Attaching a discretionary funding application from the Grandparents Raising
Grandchildren, East Auckland Group seeking funding towards the costs of
operating the organisation including renting community centre space for
meetings, providing tea/ coffee for these meetings, funding get-togethers
between grandparents and grandchildren and sending out newsletters to members.
Recommending that the Board considers the application.
5.3. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - PANMURE CHINESE ASSOCIATION
Attaching a discretionary funding application from the Panmure Chinese
Association seeking funding towards the costs of operating the organisation
including conducting English language classes for its members, operating its
share of the Panmure Christmas Parade and conducting miscellaneous activities in
celebration of Chinese New Year and the Lantern Festival.
Recommending that the Board considers the application.
2008/2009 LOCAL EVENT FUNDING
6.1. 2008/2009 REQUEST LOCAL EVENT FUNDING - PANMURE CHINESE ASSOCIATION
Attaching a local event funding application from the Panmure Chinese Association
seeking funding towards the costs of co-hosting a Chinese New Year event with
the Panmure library and the Panmure Business Association.
Recommending that the Board considers the application.
6.2. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - GLEN INNES DIABETES SUPPORT GROUP CHARITABLE TRUST
Attaching a local event funding application from the Glen Innes Diabetes Support
Group Charitable Trust seeking funding towards the costs of the public launching
of the trust.
Recommending that the Board considers the application.
NAMING OF TWO NEW LEGAL ROADS FORMING A NORTHERN ACCESS TO SYLVIA PARK SHOPPING MALL
| Tam White |
|
| Democracy advisor |
18 November 2008 |
Attaching a report confirming the working group's selection of the names "Musket
Place" and "Stud Way" as the names of the two new legal roads forming a northern
access to Sylvia Park shopping mall.
Recommending that the Board considers the working party's report and confirms
the names for the two new legal roads.
URGENT DECISION - DISCRETIONARY FUNDING FOR OTAHUHU COMMUNITY'S FAREWELL
| Tam White |
|
| Democracy Advisor |
18 November 2008 |
Reporting an urgent decision approved by the board since its October meeting.
Recommending that the urgent decision be noted.
PROVISION FOR URGENT DECISIONS
| Tam White |
|
| Democracy Advisor |
18 November 2008 |
The
Board will not be meeting again until 27 January 2009. It is possible that
matters may arise between this meeting and the 27 January 2009 meeting that will
require urgent attention. Any decision made during this interim will be reported
to the Board at the 27 January 2009 meeting.
Recommending that the Board make provision for any urgent decisions over the
summer recess.
GRANT OF NEW LEASE - MT WELLINGTON TENNIS CLUB INC., MT WELLINGTON WAR MEMORIAL PARK, 50 DUNKIRK ROAD, PANMURE
| Kim O'Neill |
|
| Lease Coordinator |
31 October 2008 |
The
Mt Wellington Tennis Club Inc. currently leases reserve land at Mt Wellington
War Memorial Park, 50 Dunkirk Road, Panmure. The club's lease expired 31
December 2000 and the club is currently operating under the terms and conditions
of the original lease.
The
attached report provides an assessment of whether the club qualifies for the
provision of a new lease under Auckland City Council's Community and Recreation
Lease Policy. Under the Community and Recreation Lease Policy, the Trust would
be eligible for a flat rental of $250.00 plus GST per annum.
Recommending that the Tamaki Community Board recommends to the Arts, Culture and
Recreation Committee the granting of a new license under Auckland City Council's
Community and Recreation Lease Policy.
GRANT OF NEW LEASE, MT WELLINGTON BOWLING CLUB INC. - 47A DUNKIRK RD, PANMURE, JOHNSON RESERVE
| Kim O'Neill |
|
| Lease Coordinator |
31 October 2008 |
The
Mt Wellington Bowling Club Inc. currently leases lease land on the Johnson
Reserve, 47A Dunkirk Road, Panmure. Their license expired 29 February 2008.
The
attached report provides an assessment of whether the club qualifies for the
provision of a new lease under Auckland City Council's Community and Recreation
Lease Policy. Under the Community and Recreation Lease Policy, the Trust would
be eligible for a flat rental of $500.00 plus GST per annum.
Recommending that the Tamaki Community Board recommend to the Arts, Culture and
Recreation Committee the granting of a new license under Auckland City Council's
Community and Recreation Lease Policy.
TAMAKI DECISION REPORT NOVEMBER 2008
| Karen Yates |
|
| SLIPs Project Portfolio Leader |
12 November 2008 |
Attaching an update report regarding the Board's SLIPs projects.
Recommending that the Board considers the report.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME SCHEDULE AND FUNDING ALLOCATION
| Helen Alcock |
|
| SLIPs Manager |
3 November 2008 |
Providing an overview of planned delivery dates for SLIPs projects for all
community boards.
Recommending that the report be received.
COMMITTEE REPORTS FOR THE BOARD'S INFORMATION
| Tam White |
|
| Democracy Advisor |
18 November 2008 |
14.1. RESOLUTIONS AND REPORT FROM FACILITY PARTNERSHIP WORKSHOP - FACILITY PARTNERSHIP PROPOSALS FOR 2009/ 2010
| Tam White |
|
| Democracy Advisor |
12 November 2008 |
Attaching the resolutions on the Facility Partnership Proposals for 2009/ 2010
report considered by the Arts, Culture and Recreation Committee at its 12
November 2008 meeting for the Board's information. The Committee resolved inter
alia as follows:
- That a facility partnership grant of
$1,250,000 or 45% of the project cost, which ever is lower, with 60% allocated
in the 2009/2010 financial year (for stage 1) and 40% allocated in the 2010/2011
financial year (for stage 2), be approved for Nga Hau Maiangi for its
development of a multi-sport watersports development at Ian Shaw Park, subject
to the development of a Facility Partnership Agreement and to all the terms and
conditions of the Facility Partnership Policy being met, and that Nga Hau
Maiangi fundraise 5% of the total project cost.
- That officers' update on the Auckland Netball
Centre development at Ngahue reserve is noted.
The
report on this item is circulated separately to board members. A copy of the
report is also available on the Auckland city council website,
www.aucklandcity.govt.nz:
Recommending that the resolutions of the Arts, Culture and Recreation Committee
be received.
14.2. TAMAKI EDGE CONSTITUENTS GROUP
| Tam White |
|
| Democracy Advisor |
12 November 2008 |
Attaching the minutes and the Tamaki Edge Constituents Group report considered
by the City Development Committee at its 13 November 2008 meeting for the
Board's information. The Committee resolved as follows:
- That the City Development Committee notes:
- that the Tamaki Community Board is the main
conduit for the community to gain information and express an opinion on council
projects in the Tamaki area
- that a community advisory group can provide
the opportunity for more detailed explanation/discussion of council managed
projects
- that a community advisory group should have
membership that is representative of the community it represents
- that to operate effectively and efficiently a
community advisory group should have clear terms of reference that include
defined roles and period of operation
- that to avoid confusion in the community
there should only be one Tamaki community advisory group in operation
- That the Tamaki Edge constituent group not be
reformed as the community advisory forum proposed under the Tamaki
Transformation programme provides a more comprehensive vehicle for community
input and discussion.
- That the City Development Committee notes that
the conclusion of the major plan changes for Panmure, Glen Innes and the former
Lunn Ave Quarry means the core work and focus of the Tamaki Edge Constituents
Group is now completed, and that the new major work of the Tamaki Transformation
project will establish its own community engagement process.
- That the City Development Committee thanks the
Tamaki Edge Constituent Group for their long service, input and advice during
the critical policy change for the Panmure, Glen Innes and the former Lunn Ave
Quarry areas.
Recommending that the resolutions of the City Development Committee be received.
14.3. TEN YEAR PLAN BUDGETS
| Tam White |
|
| Democracy Advisor |
12 November 2008 |
Attaching part of the Ten-Year Plan Budgets report considered by the
Extraordinary Finance and Strategy Committee's Long Term Council Community Plan
Direction Setting meeting on 18 November 2008 for the Board's information.
Further information on this report is available on the Auckland City Council's
website, www.aucklandcity.govt.nz.
Recommending that the information be received.
CORRESPONDENCE
15.1. CORRESPONDENCE RECEIVED - ANGLICAN TRUST FOR WOMEN AND CHILDREN
Attaching correspondence from the Anglican Trust for Women and Children
containing the completed funding accountability form.
Recommending that the correspondence be received.
15.2. CORRESPONDENCE RECEIVED - AUCKLAND CITY MISSION, THANK YOU LETTER
Attaching correspondence from the Auckland City Mission thanking the Board for
its support and asking for its assistance with the Mission's Christmas appeal.
15.3. CORRESPONDENCE RECEIVED - DAVID LANGE MEMORIAL TRUST, THANK YOU LETTER
Attaching correspondence from the David Lange Memorial Trust thanking the Board
for its Small Local Improvement Projects (SLIPs) grant of $35,000.
Recommending that the correspondence be received.
15.4. CORRESPONDENCE RECEIVED - EAST AUCKLAND HOME AND BUDGET SERVICE, THANK YOU LETTER
Attaching correspondence from the East Auckland Home and Budget Service thanking
the Board for its 2008 Community Board Local Funding Grant of $2000 to assist
with the costs associated with delivering the group's services to clients of
Work Income New Zealand Panmure.
Recommending that the correspondence be received.
15.5. CORRESPONDENCE RECEIVED - GLEN INNES BUSINESS ASSOCIATION, THANK YOU LETTER
Attaching correspondence from the Glen Innes Business Association thanking the
Board for its 2008/ 2009 Events Funding grant of $2,290.00 to assist with the
provision of Spring Carnival Days 2008 from 7 through 9 October 2008.
Recommending that the correspondence be received.
15.6. CORRESPONDENCE RECEIVED - KIDS CAN CHARITABLE TRUST, FUNDING ACCOUNTABILITY FORM
Attaching correspondence from KidsCan Charitable Trust containing the completed
funding accountability form.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Attaching copies of presentations and notes from the Chairperson's forum for the
Board's consideration and information.
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
Board member Murray advised of the following issues that he has been involved
with since the last meeting:
- Panmure and Otahuhu network meetings
- Dunkirk centre monthly meeting
- Otahuhu town centre hall meeting
- Chetty wharf platform has been fixed
- SLIPs projects
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
17 November 2008 |
Reporting on reports requested/pending as of November 2008.
Recommending that the report be received.
GROUPS ACTIVITY REPORT
| Tam White |
|
| Democracy Advisor |
17 November 2008 |
Attaching activity reports and statistics from various
groups within Auckland City for the Board's information.
Recommending that the reports for the month of October 2008
be received.
