APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Tamaki Community Board meeting held on Tuesday, 25 November 2008
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. ISLAND CHILD CHARITABLE TRUST'S (ICCT) RELATIONSHIP WITH AUCKLAND CITY COUNCIL - DANIELLE BERGIN, ISLAND CHILD CHARITABLE TRUST
Danielle Bergin of Island Child Charitable Trust wishes to address the Board
with regard to the trust's relationship with Auckland City Council.
4.2. LEASING OF 47A DUNKIRK RD, PANMURE AT JOHNSON RESERVE BY THE COUNCIL TO THE MT WELLINGTON BOWLING CLUB - BRUCE SHAW, TREASURER, OTAHUHU RUGBY LEAGUE CLUB
Bruce Shaw of the Otahuhu Rugby League Club wishes to address the Board with
regard to the leasing of 47A Dunkirk Rd, Panmure, Johnson Reserve to the Mt
Wellington Bowling Club Inc. by the council.
4.3. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF TE HURUHI TRUST - MARTHA PRITCHARD, TE HURUHI TRUST
Martha Pritchard of Te Huruhi Trust wishes to address the Board in support of
the trust's application for local event funding that will support "People 2
People," an event aimed at reaching out to Glen Innes and the wider community.
4.4. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF GLEN INNES CHINESE FRIENDSHIP GROUP INCORPORATED - KEN CHU, GLEN INNES CHINESE FRIENDSHIP GROUP INCORPORATED
Ken
Chu of Glen Innes Chinese Friendship Group Incorporated wishes to address the
Board in support of the group's application for local event funding that will
help fund a Chinese New Year celebration event at Talbot Park, Glen Innes.
4.5. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF MT WELLINGTON RUGBY LEAGUE CLUB - DEAN KINI ET AL, MT WELLINGTON RUGBY LEAGUE CLUB
Dean
Kini and other representatives of the Mt Wellington Rugby League Club wish to
address the Board in support of the club's application for local event funding
in order to host a community event that will introduce the club to the public.
2008/ 2009 REQUEST FOR LOCAL EVENT FUNDING
5.1. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING FUNDING - TE HURUHI TRUST
Attaching a local event funding application from the Te Huruhi Trust seeking
funding towards the costs of hosting "People 2 People," an event aimed reaching
out to Glen Innes and the wider community.
Recommending that the Board considers the application.
5.2. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - GLEN INNES CHINESE FRIENDSHIP GROUP INCORPORATED
Attaching a local event funding application from the Glen Innes Chinese
Friendship Group Incorporated seeking funding towards the cost of hosting a
Chinese New Year celebration event at Talbot Park, Glen Innes.
Recommending that the Board considers the application.
5.3. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - MT WELLINGTON RUGBY LEAGUE CLUB
Attaching a local event funding application from the Mt Wellington Rugby League
Club seeking funding towards the cost of hosting a community event that will
introduce the club to the public.
Recommending that the Board considers the application.
ATKINSON AVENUE PEDESTRIAN CROSSING
| Amit Patel |
|
| Traffic Engineer |
13 January 2009 |
Attaching an information memorandum outlining council's response to a Otahuhu
community petition that called for the installation of a pedestrian crossing
facility on Atkinson Avenue.
Recommending that the information memorandum regarding the possibility of an
Atkinson Avenue pedestrian crossing be received.
THE INSTALLATION OF SCHOOL WARNING SIGNAGE IN FRONT OF KURA KAUPAPA MAORI O PUAU TE MOANA-NUI-A-KIWA
| Amit Patel |
|
| Traffic Engineer |
13 January 2009 |
Attaching an information memorandum outlining council's response to a request
from the Board that council explore the possibility of installing school warning
signage in front of the Kura Kaupapa Maori O Puau te Moana-nui-a-kiwa school.
Recommending that the information memorandum regarding the possibility of
installing school warning signage in front of the Kura Kaupapa Maori O Puau te
Moana-nui-a-kiwa school be received.
GRANT OF NEW LEASE - MT WELLINGTON BOWLING CLUB INC., 47A DUNKIRK ROAD, JOHNSON RESERVE, TAMAKI
| Kim O'Neill |
|
| Lease Coordinator |
9 January 2009 |
The
Mt Wellington Bowling Club Inc. currently leases land on the Johnson Reserve,
47A Dunkirk Road, Panmure from the council. Their lease expired 29 February
2008.
At
the last Board meeting on 25 November 2008, council staff recommended that the
Board recommend to the Arts, Culture and Recreation Committee the granting of a
new lease to the club under Auckland City Council's Community and Recreation
Lease Policy. Under this policy, the trust would be eligible for a flat rental
of $500.00 plus GST per annum.
The
Board requested at that meeting that council provide more information on the
club's income and the issue of liquor sales in the club.
Attaching the report from council staff that provides the Board with more
information regarding the club's income and the issue of liquor sales in the
club.
Recommending the following:
- That the report entitled "Grant of New Lease -
Mt Wellington Bowling Club Inc., 47A Dunkirk Road, Johnson Reserve, Tamaki" from
the Lease Coordinator dated 9 January 2009 be received
- That the Board consider recommending to the
Arts, Culture and Recreation Committee:
The
granting of a lease to Mount Wellington Bowling Club Incorporated at Johnson
Reserve, 47A Dunkirk Road, Panmure on the following terms and conditions:
- Term - 5 years commencing 1 March 2008
- Rights of Renewal - Two rights of renewal each of five years
- All other terms and conditions per Auckland
City Council's Community and Recreation Lease Policy.
- Rental level to be set by the Arts Culture and
Recreation Committee once the amended lease policy is confirmed.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS JANUARY 2009
| Karen Yates |
|
| SLIPs Project Portfolio Leader |
14 January 2009 |
Attaching an update report regarding the Board's SLIPs projects.
Recommending that the Board considers the report.
DEVELOPMENT OF A NATIONAL STRATEGY FOR COMMUNITY HOUSING
| Tam White |
|
| Democracy Advisor |
18 December 2008 |
Attaching the draft Strategy for New Zealand's Community Housing sector for the
Board's consideration and information.
A
related questionnaire that provides the Board with an opportunity to comment on
the draft strategy is also attached. Feedback needs to be sent to Community
Housing Aotearoa before Monday, 9 February 2009.
Recommending that the draft Strategy for New Zealand's Community Housing be
received.
COMMUNITY BOARDS BEST PRACTICE AWARDS
| Christine O'Brien |
|
| Deputy Chairperson |
19 December 2008 |
Attaching copies of the Board's entry forms to the Community Boards Best
Practice Awards and the confirmation of receipt letter from the Christchurch
City Council for the Board's information.
The
following entries were submitted by the Board:
- Community Consultation on Submission to the
Royal Commission on Auckland Governance - Consultation
- David Lange Memorial Sculpture - Significant
Project
- Otahuhu Steering Group - Partnership
- Tamaki Community Board - Mihi - Working with
Maori
Recommending that the applications and the confirmation of
receipt be received.
FINANCIAL CONTRIBUTION REVENUE, EXPENDITURE AND PLANNED PROJECTS REPORTED ON A COMMUNITY BOARD BASIS
| Tam White |
|
| Democracy Advisor |
13 January 2009 |
Attaching the report entitled "Financial Contribution Revenue, Expenditure and
Planned Projects Reported on a Community Board Basis" that was considered by the
City Development Committee at its 04 December 2008 meeting for the Board's
information. The Committee resolved as follows:
- That the City Development Committee notes:
- that since council adopted a development
contributions policy in 2005 financial contribution revenue has been reduced and
is expected to cease by the end of the 2009/2010 year;
- that the current financial contributions
balance of $14,678,501 has been planned to be spent on projects within the
community board areas over the next three years.
- That a copy of the report of the Acting team
leader, contributions policy dated 12 November 2008 entitled "financial
contribution revenue, expenditure and planned projects reported on a community
board basis" be circulated to all community board members, as a number of
community boards are not meeting for several months due to the holiday period.
Recommending that the resolutions of the City Development Committee be received.
COMMUNITY ASSISTANCE FUNDING REVIEW
| Tam White |
|
| Democracy Advisor |
13 January 2009 |
Attaching the report entitled "Community Assistance Funding Review" that was
considered by the Community Services Committee at its 03 December 2008 meeting
for the Board's information. The Committee resolved as follows:
- That the Community Services Committee notes
the community assistance funding review report presenting a revised Community
group assistance policy and final recommendations on amendments to the council's
community assistance mechanisms that focus on funding community group
initiatives, activities, projects and events with deliverable outcomes and
strong alignment with council's strategic priorities, developed in response to
issues raised by the review which included:
- a lack of focus on strategic funding;
- a large number of small grants,
- a high proportion of funding allocated
through the accommodation support fund;
- underuse of some funding streams; and
- lack of recognition for council's funding
support.
- That the Community Services Committee
approves:
- the revised Community group assistance
policy; and
- that authority be delegated to the
Chairperson of the Community Services Committee and General Manager - Art,
Community and Recreation, to make and approve any minor amendments to the policy
arising from the Committee meeting.
- That the Community Services Committee notes
the reallocation of the available budget for the community grants programme to
achieve a clear, simple and effective grants programme as follows:
- $680,000 per annum for the strategic
relationship fund, noting that any unused funds can be transferred from one
category of funding to another (with the exception of the community board
discretionary funds);
- $450,000 per annum for the community
group assistance fund;
- $510,000 per annum for the community
board discretionary fund; and
- the residual being allocated to the
community group accommodation support fund (i.e. $1,350,000 in 2009/10,
$1,050,000 in 2010/11 and $700,000 per annum thereafter).
- That the Community Services Committee
recommends to the Finance and Strategy Committee that the delegations register
be amended to reflect the consolidation of the community board local and event
funds into the community board discretionary fund.
- That the Community Services Committee agrees
in principle to the establishment of 'hybrid leases' for community groups
operating commercial activities from council facilities to reflect that council
is not in the business of subsidising commercial activities, irrespective of the
type of entity conducting those activities.
- That officers report back to the Community
Services Committee in March 2009 with further information on the mechanisms to
establish the new hybrid leases in the community and recreation lease policy,
and that a formal review of the wider policy will be undertaken as part of the
Community and library facilities plan, noting that the mechanism reported in
March 2009 will address shortcomings in the current policy regarding community
group use of council facilities for commercial purposes including issues around
commercial product sales, alcohol sales and gaming machine proceeds.
- That officers continue to provide sufficient
but reduced advice and support to community boards in their consideration of
applications.
- That this new grants system be reviewed after
12 months, particularly regarding the appropriate extent and nature of staff
support and advice.
Recommending that the resolutions of the Community Services Committee be
received.
DELEGATIONS REGISTER
| Tam White |
|
| Democracy Advisor |
14 January 2009 |
Attaching the sections of the amended delegations register which pertain to the
community boards for the Board's information. The resolutions relating to the
amended delegations register was passed by council at its meeting on 11 December
2008.
Recommending that the information be received.
YOUTH COUNCIL ASSESSMENT
| Tam White |
|
| Democracy Advisor |
14 January 2009 |
Attaching the report entitled "Youth Council Assessment" that was considered by
the Community Services Committee at its 03 December 2008 meeting for the Board's
information. The Committee resolved as follows:
- That the Community Services Committee
acknowledges the work already undertaken by the current Auckland City Youth
Council, and approves a new meeting structure for the Youth Council to allow it
to better reflect youth in schools and communities as follows:
- that youth councillors be nominated by school
and community peers (one per secondary school, vocational or tertiary
institution, youth organisation; or community network);
- that youth councillors be selected on their
ability to demonstrate leadership, advocacy, governance and service skills;
- that a panel comprising a member of the
Community Services Committee, a young person, a council officer and a youth
organisation representative be established to select up to 25 youth councillors,
noting that a young person nominated to Youth Council following an election at a
school or tertiary institution will be selected for Youth Council in the normal
course of events;
- that community boards invite Youth Council
representatives to attend meetings where there are relevant items, which would
be included in the Youth Council terms of reference;
- that the Youth Council meet quarterly; and
- that the matter of the term of the chairperson
be an issue for the Youth Council to decide.
- That officers report on the progress of the
new Auckland City Youth Council through the quarterly operations report.
- That the report of the Programme Advisor -
Youth, dated 18 October 2008 and the above resolutions be forwarded to all
community boards for their information.
Recommending that the resolutions of the Community Services Committee be
received.
COMMUNITY BOARD TRANSPORT SPOKESPERSON FORUM: ROAD DESIGNATIONS - MANAGEMENT OF PUBLIC ROADS
| Tam White |
|
| Democracy Advisor |
13 January 2009 |
Attaching the notes and presentation from the
Community Board Transport Spokesperson Forum on 10 December 2008 and the
feedback on the Notice of Requirement for the designation of Auckland City roads
(in the isthmus and central area) for the Board's information.
Recommending that the notes and presentation
from the Community Board Transport Spokesperson Forum on 10 December 2008 be
received.
URGENT DECISION OF THE TAMAKI COMMUNITY BOARD
| Tam White |
|
| Democracy Advisor |
10 December 2008 |
Attaching a copy of an urgent decision passed on 10 December 2008 regarding the
attendance of the deputy chairperson at the Community Board Conference in
Christchurch from 19 to 21 March 2009 for the Board's information.
The
decision was rendered urgent by the need to meet the registration deadline.
At
its 27 November 2008 meeting, the Board had resolved that the Chairperson and
the Deputy Chairperson, and in the absence of either one, Board member Welch be
delegated to make urgent decisions over the 2008/2009 summer recess, with any
decisions to be reported to the Board's 27 January 2009 meeting.
Recommending that the urgent decision be noted.
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010
| Tam White |
|
| Democracy Advisor |
19 January 2009 |
Providing the Board with an opportunity to submit
additional items arising from agenda reports, Boards' spokesperson reports and
general board activity for inclusion in the Achievements Register.
Recommending that the Board consider what, if any,
achievements from the meeting will be included in the Achievements Register.
CORRESPONDENCE RECEIVED
19.1. CORRESPONDENCE RECEIVED - EAST AUCKLAND HOME AND BUDGET SERVICE, FUNDING ACCOUNTABILITY FORM
Correspondence from the East Auckland Home and Budget Service containing the
completed funding accountability form.
Recommending that the correspondence be received.
19.2. CORRESPONDENCE RECEIVED - OTAHUHU STEERING GROUP MEETING, 17 NOVEMBER 2008 MINUTES
Correspondence from Otahuhu Steering Group containing the following:
- Minutes from the group's 17 November 2008
meeting at Otahuhu Town Hall; and
- Otahuhu Voices newsletter dated December 2008.
Recommending that the correspondence be received.
19.3. CORRESPONDENCE RECEIVED - OTAHUHU TOWN HALL COMMUNITY CENTRE
Correspondence from the Otahuhu Town Hall Community Centre requesting that its
application for Small Local Improvement Projects (SLIPs) funding to develop the
gardens in the Lower Conference Room at the community centre be withdrawn.
Recommending that the correspondence be received.
19.4. CORRESPONDENCE RECEIVED - GRANDPARENTS RAISING GRANDCHILDREN, EAST AUCKLAND GROUP, THANK YOU LETTER
Correspondence from the Grandparents Raising Grandchildren,
East Auckland Group thanking the Board for its 2008/2009 Discretionary Funding
grant of $500 to assist with the costs of operating the organisation.
Recommending that the correspondence be received.
19.5. CORRESPONDENCE RECEIVED - ST ANDREW'S COMMUNITY PRESBYTERIAN CHURCH, OTAHUHU, THANK YOU LETTER
Correspondence from the St Andrew's Community Presbyterian
Church regarding the 2005/ 2006 Discretionary Funding grant of $2,000 awarded to
the church towards the cost of a mural project.
Recommending that the correspondence be received.
19.6. CORRESPONDENCE RECEIVED - SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK (INC), FUNDING ACCOUNTABILITY FORM
Correspondence from the South Auckland Family Violence Prevention Network (Inc)
containing the completed funding accountability form.
Recommending that the correspondence be received.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues he has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
20 January 2009 |
Reporting on reports requested/pending as of January 2009.
The
Glen Innes Diabetes Support Group Charitable Trust has requested a delay in
resubmitting their local event funding application until the February 2009 Board
meeting.
Recommending that the report be received.
GROUPS ACTIVITY REPORT
| Tam White |
|
| Democracy Advisor |
14 January 2009 |
Attaching activity reports and statistics from libraries in
the Tamaki ward for November 2008 for the Board's information.
Recommending that the activity reports and statistics from
libraries in the Tamaki ward for November 2008 be received.
