APOLOGIES
An
apology has been received from the Chairperson for lateness.
CONFIRMATION OF MINUTES
The
minutes of the Tamaki Community Board meeting held on Tuesday, 24 February 2009
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
| Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
| "An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
| (a) |
The local authority by resolution so decides; and |
| (b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
| |
(i) |
The reason why the item is not on the agenda; and |
| |
(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
| Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
| "Where an item is not on the agenda for a meeting,- |
| (a) |
That item may be discussed at that meeting if- |
| |
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
| |
(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
| (b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. BOLLARDS AT DUNKIRK RESERVE - RICHARD PAMATATAU
Richard wishes to address the Board regarding the Dunkirk
Reserve.
4.2. OTAHUHU STEERING GROUP - LOUISA STOKES
At its February 2009 meeting, the Board invited Louisa to attend
and advise the Board on her work with the Otahuhu Steering Group.
4.3. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF GLEN INNES BUSINESS ASSOCIATION (GIBA) - ADRIANA BADER
Adriana wishes to address the Board in support of GIBA's application for local
event funding. GIBA is requesting funding to help pay for the Glen Innes Arts
and Culture Festival Day.
4.4. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF MAUNGAREI YOUTH & COMMUNITY TRUST - CHRIS SUTTON AND IAN ANDERSON
Chris and Ian wish to address the Board in
support of the trust's discretionary funding application. The requested funding
will help the group pay for the cost of ready-made curtains for the trust's Te
Koa Road facility.
4.5. 2008/ 2009 DISCRETIONARY FUNDING APPLICATION OF THE YOUNG MUMS PLAYGROUP - RAEWYN AGATE
Raewyn wishes to address the Board in support of the Young Mums
Playgroup's discretionary funding application. The playgroup is applying for
funding that will help pay for a weekly playgroup for teenage mothers and their
preschoolers.
4.6. 2008/ 2009 LOCAL EVENT FUNDING APPLICATION OF THE OTAHUHU RSA - HERBY LAWSON
Herby
wishes to address the Board in support of the Otahuhu RSA's local event funding
application. The RSA has already received $500 of discretionary funding for the
ANZAC Day parade and service. However, this year, the RSA will require extra
funding for the traffic management plan required for road closures for the ANZAC
parade.
2008/2009 REQUEST FOR LOCAL EVENT FUNDING
5.1. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - GLEN INNES BUSINESS ASSOCIATION
The
Glen Innes Business Association is seeking local event funding to help pay for
the operational costs associated with the Glen Innes Arts & Cultural Festival
Day.
The
association's application form is attached separately. At its meeting held on 28
October 2008, the Board resolved:
That the Glen Innes Business Association is able to apply for a further $710
from the board's Local Event Funding by June 2009 meeting.
Recommending that the Board considers the application.
5.2. 2008/2009 REQUEST FOR LOCAL EVENT FUNDING - OTAHUHU RSA
The
RSA has already received $500 of discretionary funding for the ANZAC Day parade
and service. This year, however the RSA will require extra funding for the
professional traffic management required for road closures for the ANZAC Parade.
The
RSA's local event funding is attached separately.
Recommending that the Board considers the application.
2008/2009 REQUEST FOR DISCRETIONARY FUNDING
6.1. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - MAUNGAREI YOUTH & COMMUNITY TRUST
The
Maungarei Youth & Community Trust is seeking discretionary funding to help pay
for ready made curtains at their Te Koa Rd facility.
The
discretionary funding application is attached separately.
Recommending that the Board considers the application.
6.2. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - YOUNG MUMS PLAYGROUP
The
Young Mums Playgroup is seeking discretionary funding to help pay for the
operational costs associated with hosting a weekly playgroup for teenage mothers
and their preschoolers.
The
discretionary funding application is attached separately.
Recommending that the Board considers the application.
6.3. 2008/2009 REQUEST FOR DISCRETIONARY FUNDING - YMCA OF AUCKLAND - OTAHUHU RECREATION & YOUTH CENTRE
The
YMCA of Auckland - Otahuhu Recreation & Youth Centre. The YMCA is seeking
discretionary funding to help pay for the costs associated with hosting the
Otahuhu Youth Expo 2009.
The
discretionary funding application is attached separately.
Recommending that the Board considers the application.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) - TAMAKI DECISION REPORT MARCH 2009
| Karen Yates |
|
| SLIPs Portfolio Leader |
13 March 2009 |
Attaching an update on the Board's SLIPs projects.
Recommending that the Board considers the report.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE MARCH 2009
| Julia Goh |
|
| SLIPs Programme Leader |
13 March 2009 |
Providing an update of the financial status of SLIPs projects in the Tamaki
Ward.
RENUMERATION POOL 2009/ 2010 AND THE EXPENSES AND REIMBURSEMENT POLICY
Attaching a report from the Support Services Manager dated 7 March 2009 and
entitled "Renumeration Pool 2009/ 2010 and the Expenses and Reimbursement
Policy." It will be considered by the Renumeration Working Party at its next
meeting on 7 April 2009.
Feedback is requested from the Board by 9am Monday, 30 March 2009.
Recommending that the Board considers providing feedback.
LONG TERM COUNCIL COMMUNITY PLAN (LTCCP)
| Priscilla Steel |
|
| Democracy Advisor |
27 February 2009 |
Informing the Board about the Ten Year Plan community consultation meetings that
have been scheduled.
Recommending that the memorandum be received.
DRAFT CODE OF CONDUCT FOR COMMUNITY BOARDS
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching a copy of the draft Code of Conduct for Community Boards which was
considered by the Community Board Chairperson's Forum for the Board's
information.
Recommending that the draft code be received.
COMMITTEE REPORTS
12.1. COMMITTEE REPORTS - ARTS, CULTURE AND RECREATION COMMITTEE, QUARTERLY REPORT
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching the report of the Manager, Business Development and Support that was
discussed by the Arts, Culture and Recreation Committee at its 11 March 2009
meeting for the Board's information. The Committee resolved as follows:
That the division quarterly
report for the period October to December 2008 be received, noting the policy
development, policy review, project and programme work undertaken for:
- Arts,
- Recreation,
- CBD Projects,
- Events,
- Streets and town centres,
- Open Space,
- Coast and beaches,
- Volcanic Landscape programme,
- Urban forest,
- Hauraki Gulf Islands.
Recommending that the report and the resolutions be received.
12.2. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, FUTURE PLANNING FRAMEWORK PROGRAMME
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching the report of the Project Manager, City Planning that was considered
by the City Development Committee at its 12 March 2009 meeting for the Board's
information. The Committee resolved as follows:
- That the City Development Committee notes that:
- The future planning framework paints a
picture of how the Auckland isthmus could look in the future, setting out how
land should be used, and how and where growth and development should occur in
order to achieve this.
- Implementation of the future planning
framework will be through a number of different mechanisms including capital
works, operational activities, bylaws and the district plan.
- That the draft future planning framework be
endorsed for release for community and stakeholder engagement and feedback for
an eight-week period commencing mid March 2009.
- That the City Development Committee chair and
deputy chair be delegated to authorise any minor changes to the draft future
planning framework prior to it going out for community and stakeholder
engagement.
- That the City Development Committee endorse
the ongoing development of a planning strategy for the isthmus to implement the
outcomes of the Future Planning Framework process (noting that feedback will be
initially reviewed by the working party prior to reporting to City Development
Committee) and that a decision on whether an isthmus district plan is published
for informal feedback or notified for formal submission be made by this
committee for recommendation to Council, once the implications of the Royal
Commission and the Resource Management Amendment Bill are known.
Recommending that the report and the resolutions be considered.
12.3. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, RESOURCE MANAGEMENT ACT AMENDMENTS
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching the report of the Manager, City Planning that was discussed by the
City Development Committee at its 12 March 2009 meeting for the Board's
information.
At
its last meeting, the Board delegated a working party to formulate a submission
to the bill.
Recommending that the report be received.
12.4. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, LIQUOR LICENSING POLICY DEVELOPMENT - SCOPE
| Tam White |
|
| Democracy Advisor |
06 March 2009 |
Attaching the report of the Community and Social Policy Manager that was
discussed by the City Development Committee at its 12 March 2009 meeting for the
Board's consideration. The Committee resolved as follows:
- That the City Development Committee notes the
Liquor licensing policy development - scope report will guide the development of
the council's liquor licensing policy, including an environmental scan,
consultation and research, ensuring the District Licensing Authority has a
robustly constructed liquor licensing policy to guide its decision-making.
- That the City Development Committee notes
officers will report back to the committee in June 2009 with an update on the
development of the liquor licensing policy and options for a proposed special
consultative procedure.
- That the City Development Committee notes the
Liquor licensing policy development - scope report will be forwarded to the
Community Services Committee for its information.
- That the City Development Committee notes the
Liquor licensing policy development - scope report will be forwarded to each of
the community board chairs for their information and that during March/April
2009, officers will attend community board meetings to gather feedback on liquor
licensing matters.
Requesting that the Board consider providing feedback on liquor licensing
matters.
Recommending that the report and the resolutions be considered.
12.5. COMMITTEE REPORTS - CITY DEVELOPMENT COMMITTEE, NOTICE OF MOTION - PROTECTION OF THE ANN'S CREEK WETLAND AND IMMEDIATE SURROUNDS
| Tam White |
|
| Democracy Advisor |
05 March 2009 |
Attaching the notice of motion from Councillor Boyle that was considered by the
City Development Committee at its 12 March 2009 meeting. The Committee resolved:
- That the City Development Committee note that:
- Plan Change 88 has scheduled Ann's Creek as a
significant ecological site.
- The owner of Ann's Creek site has appealed that
scheduling, and the matter is currently before the Environment Court.
- The Future Planning Framework identifies Ann's
Creek as an ecological site of significance.
- That no additional or further action be taken
by officers other than to continue to participate in the Ann's Creek Environment
Court appeal.
Recommending that the resolutions be received.
12.6. COMMITTEE REPORTS - ARTS CULTURE AND RECREATION COMMITTEE - CITYWIDE COASTAL UPGRADE PROGRAMME
| Tam White |
|
| Democracy Advisor |
05 March 2009 |
At
its 11 March 2009 meeting, the Arts, Culture and Recreation Committee considered
the report of the Manager, Streets and Open Space dated 13 February 2009. The
Committee resolved inter alia as follows:
That the $10 million Citywide Coastal Upgrade Programme be endorsed, including:
- Judges Bay
- Orakei Basin Walkway
- Blockhouse Bay to Onehunga Walkway
- Herne Bay Reserve
- Achilles Point
- Pt England beach re-sanding
The proposed scheme involves importing approximately 5000m³ of sand and
constructing a 40m headland groyne structure to improve beach stability. An
extension of the stormwater outfall situated at the northern end of the beach is
also required to reduce sand erosion at this location.
The
report is attached separately.
Recommending that the report and the resolutions be received.
CORRESPONDENCE RECEIVED
13.1. CORRESPONDENCE RECEIVED - OTAHUHU MAINSTREET & COMMERCIAL ASSOCIATION
Correspondence from the Otahuhu Mainstreet & Commercial Association with a
completed funding accountability form.
Recommending that the correspondence be received.
13.2. CORRESPONDENCE RECEIVED - PANMURE CHINESE ASSOCIATION
Correspondence from the Panmure Chinese Association containing a completed
funding accountability form.
Recommending that the correspondence be received.
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010
| Tam White |
|
| Democracy Advisor |
12 March 2009 |
Providing the Board with an opportunity to submit
additional items arising from agenda reports, Boards' spokesperson reports and
general board activity for inclusion in the Achievements Register.
Recommending that the Board consider what, if any,
achievements from the meeting will be included in the Achievements Register.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues she has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
12 March 2009 |
Reporting on reports requested/pending as of March 2009.
Recommending that the report be received.
GROUPS ACTIVITY REPORT
| Tam White |
|
| Democracy Advisor |
12 March 2009 |
Attaching activity reports and statistics from the Tamaki
ward for February 2009 for the Board's information.
Recommending that the activity reports and statistics from
the Tamaki ward for February 2009 be received.
