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Tamaki Community Board
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OPEN AGENDA

Ko Tamaki ki te Hau-a-uru
Ko Tamaki ki te Rawhiti
Ko Tamaki ki te Tonga
Ko Tamaki ki te Raki
Ko Manukau, ko Te Wai-te-mata, ko nga tai e rua e papaki nei ki uta
Ko Tamaki herehere nga waka
Ti hei, Mauri ora!
e nga mana, e nga reo, e nga rau rangatira ma
Tena koutou, Tena koutou, Tena tatou katoa

English Translation

Tamaki to the west
Tamaki to the east
Tamaki to the south
Tamaki to the north
To the ebbing tides of the Manukau and Waitemata harbours
and the four winds caressing the foreshores of Tamaki
to all authorities, all voices, to the many chiefs of the land
greetings, greetings, greetings to everyone.

I hereby give notice that a meeting of the

TAMAKI COMMUNITY BOARD

will be held as follows:

DATE: Tuesday, 23 June 2009
TIME: 6:00 pm
VENUE: Tamaki Recreation Centre
  Elstree Avenue
  Glen Innes Auckland
Tam White
DEMOCRACY ADVISOR

Members:

Ms Kate Sutton Chairperson
Ms Christine O'Brien Deputy Chairperson
Ms Arna Metcalfe
Mr Mike Murray
Ms Christine O'Brien
Mrs Jan Welch
Cr Leila Boyle
Cr Bill Christian, JP

  1. Top APOLOGIES

    At the close of the agenda, no apologies have been received.

  2. Top CONFIRMATION OF MINUTES

    The minutes of the Tamaki Community Board meeting held on Tuesday, 26 May 2009 to be confirmed as a true and correct record.

  3. Top EXTRAORDINARY BUSINESS

    Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
    (a) The local authority by resolution so decides; and
    (b) The presiding member explains at the meeting at a time when it is open to the public,-
      (i) The reason why the item is not on the agenda; and
      (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting."
    Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
    "Where an item is not on the agenda for a meeting,-
    (a) That item may be discussed at that meeting if-
      (i) That item is a minor matter relating to the general business of the local authority; and
      (ii) The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
    (b) no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

  4. Top PUBLIC FORUM

    A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

    The following request has been received to address the meeting:

    4.1. THE POSSIBILITY OF ACQUIRING A LONG-TERM LEASE FOR 7 PIKI THOMPSON WAY, OTAHUHU FROM COUNCIL - ROBERT MINHINNICK, KNIGHTHAWK COMMUNITY PATROLS TRUST

    Robert Minhinnick of the KnightHawk Community Patrols Trust wishes to address the Board regarding the possibility of acquiring a long term lease for 7 Piki Thompson Way, Otahuhu from the council.

    [ATTACHMENT 4.1]  

  5. Top CIVIL DEFENCE EMERGENCY MANAGEMENT - UPDATE AND REPORT ON INFLUENZA A (H1N1)

    Jane Lodge  
    Manager, Emergency Management, Planning 11 June 2009

    Attaching a report of the Manager, Emergency Management, Planning entitled "Civil Defence Emergency Management - Update and Report on Influenza A (H1N1)" that was considered by the City Development Committee at its 11 July 2009 meeting. The Committee resolved:

    That the report of the manager, Emergency Management Planning entitled Civil Defence Emergency Management - update and report on influenza A (H1N1) dated 11 June 2009 be received.

    Councillor John Lister, Council's spokesperson for Civil Defence, and Jane Lodge, Manager, Emergency Management, Planning will be in attendance to update the Board on civil defence matters.

    Recommending that the report and resolutions be received.

     [ATTACHMENT 5]  

  6. Top REPORT OF THE CABINET ECONOMIC GROWTH AND INFRASTRUCTURE COMMITTEE ON IMPROVING LOCAL GOVERNMENT TRANSPARENCY, ACCOUNTABILITY AND FISCAL MANAGEMENT

    Kate Sutton  
    Community Board Chairperson 15 June 2009

    Attaching a copy of the report of the Cabinet Economic Growth and Infrastructure Committee on Improving Local Government Transparency, Accountability and Fiscal Management for the Board's consideration.

    Recommending that the report be considered.

    [ATTACHMENT 6]  

  7. Top REGIONAL GOVERNANCE, TAMAKI COMMUNITY BOARD

    Tam White  
    Democracy Advisor 15 June 2009

    Attaching the following items for the Board's consideration:

    1. Notes from the Regional Governance public meeting held on Thursday, 11 June 2009
    2. Thoughts from the Tamaki Community Board in a document entitled "Regional Governance Issues to advocate for"
    3. A document that outlines how to make a submission called Auckland Governance submissions

    Submissions to the select committee are due by 5pm on Friday 26th June 2009.

    Recommending that the issues be considered by the Board.

    [ATTACHMENT 7]  

  8. Top COMMITTEE REPORTS

    8.1. COMMITTEE REPORT - COMMUNITY SERVICES COMMITTEE, COMMUNITY AND RECREATION LEASE POLICY

    Tam White  
    Democracy Advisor 10 June 2009

    Attaching the report of the Policy Analyst, Arts Community and Recreation Policy that was considered by the Community Services Committee at its 10 June 2009 meeting for the Board's information. The Committee resolved as follows:

    1. That the Community Services Committee notes the further review of the Community and recreation lease policy which retains the key aspects of the policy presented in March 2009, but makes the following amendments:
      • further clarification on what is considered a commercial activity
      • amendment to the criteria for eligible pre-school services;
      • wording amendments to create greater clarity for community groups;
      • that where there is more than one group competing for a lease of the same facility that the Community Board be given the opportunity to consider all applicants in making their recommendation to the committee for final decision.
    2. That the Community Services Committee approves the revised Community and recreation lease policy which retains:
      • a $500 per annum rental for community groups undertaking community activities, with a further reduction to $250 per annum for groups with predominantly youth membership;
      • a fifteen year lease period, reviewed every five years;
      • recognition of the value of council providing subsidised space to community and recreation groups;
      • recognition that groups operating commercial activities and bar/gaming operations require rental adjustments to reflect these activities.
      • and includes the following changes:
      • an increased focus on the activities that are undertaken from council's leased facilities;
      • the establishment of hybrid leases for community groups who operate both community and commercial activities from council land and/or facilities. Additional rental will be charged at five percent of revenue generated from the commercial activities undertaken from the leased property;
      • clarification that community groups operating only or predominantly commercial activities from a facility are not eligible for a discounted community and recreation lease.
    3. That the Community Services Committee notes the Community and recreation lease policy report will be forwarded to all community boards for their information.

    Recommending that the report and the resolutions be received.

    [ATTACHMENT 8.1]  

    8.2. COMMITTEE REPORT - COMMUNITY SERVICES COMMITTEE, OPTIONS FOR ADDRESSING ANTI-SOCIAL BEHAVIOR IN THE CENTRAL CITY

    Tam White  
    Democracy Advisor 10 June 2009

    Attaching the report of the Community and Social Policy Manager, Arts, Community and Recreation Policy that was considered by the Community Services Committee at its 10 June 2009 meeting for the Board's information. The Committee resolved as follows:

    1. That the Community Services Committee notes that anti-social behaviour and homelessness are problems in the central business district (CBD).
    2. That the Community Services Committee notes that Council's approach to anti-social behaviour and homelessness has been discussed regularly at committee meetings to identify additional practical responses to both homelessness and improved safety in the CBD.
    3. That the Community Services Committee notes the Chairperson has met with Mr Philip Mangano (Executive Director, United States Inter-agency Council on Homelessness) and Auckland Stakeholders:
      • Lifewise;
      • Heart of the City;
      • Police;
      • Salvation Army;
      • Mission in the City.
    4. That the Community Services Committee endorses the following as agreed by the stakeholders:
      1. that central government has the main responsibility to address homelessness and anti-social behaviour, and that in the past these difficult to reach individuals have tended to fall through the cracks between the various initiatives of the Social Development, Courts, Housing and Health agencies,
      2. that Council take actions in addition to the Homeless Action Plan of:
        1. advocacy to central government for
          • a single central government point of accountability and responsibility for homelessness
          • the provision of short-term housing in the central business district
          • the establishment of a special circumstances court to specifically address anti-social behaviour
        2. working with CBD businesses to provide information on possible actions to take when anti-social behaviour affects their businesses
        3. extending the Walkwise programme with funding available in the City Safe budget, as a one-year trial
    5. That the Community Services Committee request the Chairperson to write to the Prime Minister on the following three issues:
      • the need for a single central government point of accountability and responsibility for homelessness;
      • the potential for a short-term housing initiative in the CBD;
      • the establishment of a special circumstances court to specifically address anti-social behaviour.
    6. That the Community Services Committee review progress on these initiatives at its December 2009 meeting.

    Recommending that the report and the resolutions be received.

    [ATTACHMENT 8.2]  

    8.3. COMMITTEE REPORT - CITY DEVELOPMENT COMMITTEE, LIQUOR BAN REQUESTS
    Tam White  
    Democracy Advisor 10 June 2009

    Attaching the report of the Senior Policy Analyst, Arts, Community and Recreation Policy that was considered by the City Development Committee at its 11 June 2009 meeting for the Board's information. The Committee resolved as follows:

    1. That the City Development Committee approves liquor bans for the following areas of Auckland city:
      1. all council parks and reserves, including associated car parks, from 10pm-8am during daylight savings and 8pm-8am outside daylight savings, seven days a week;
      2. all council car parks (car park buildings and open air car parks), for 24 hours a day, seven days a week;
      3. the following shopping/business areas in Auckland city (including the existing Central Business District liquor ban), for 24 hours a day, seven days a week:
        • Avondale
        • Glen Innes
        • Otahuhu
        • Point Chevalier
        • Blockhouse Bay
        • Mt Eden
        • Panmure
        • Remuera
        • Eden Valley
        • Newmarket
        • Parnell
        • Rosebank
        • Ellerslie
        • Onehunga
        • Ponsonby
        • St Heliers
    2. That the City Development Committee approves:
      1. the extension of the current seasonal liquor ban on Waiheke Island to become a year-round ban, operating between 10pm-8am during daylight savings and 8pm-8am outside daylight savings, seven days a week; and
      2. that Great Barrier Island be exempt from the citywide implementation of liquor bans.
    3. That the City Development Committee notes that the operational costs associated with signage and communication related to the new liquor bans will be funded from existing operational budgets.
    4. That the City Development Committee further notes that the NZ Police support the implementation of liquor bans as a tool for managing liquor-related crime and harm.

    Recommending that the report and the resolutions be received.

    [ATTACHMENT 8.3]  

    8.4. COMMITTEE REPORT - CITY DEVELOPMENT COMMITTEE, DEVELOPMENT FRAMEWORK FOR THE TAMAKI INNOVATION PRECINCT

    Tam White  
    Democracy Advisor 10 June 2009

    Attaching the report of the Project Manager, Economic Development and the Business Development Area Manager that was considered by the City Development Committee at its 11 June 2009 meeting for the Board's information. The Committee resolved as follows:

    1. That the City Development Committee:
      1. notes that the development framework for the Tamaki Innovation Precinct reflects the aspiration of the Future Planning Framework and the Economic Development Strategy that the business precinct evolve over time to high value-added technology-led business activity, that will support the long term competitiveness of Auckland, create jobs for local people and encourage scientific discovery, innovation, commercialisation of intellectual property and improvements in productivity;
      2. adopts the development framework as a basis for initial consultation with local businesses, potential companies that may be attracted to the precinct, and other stakeholders;
      3. notes that the proposed goals contained in the development framework will be developed by the project team into a high-level draft action plan and precinct plan, to be presented to the City Development committee in November 2009l; and
      4. notes the update on the New Zealand Innovation Centre (NZIC) which will provide a place where research and industry can interact, scientific thought is developed into useful and innovative products and businesses are nurtured throughout the life cycle from start-up to internationalisation, and that council officers will report back with a new approach once the business case has been re-visited and options assessed.
    2. That the City Development Committee expresses its disappointment at the removal of Government funding for the NZ Innovation Centre and requests that the chairperson write to the Economic Development Minister to express, this along with Auckland City Council's wish for the Government to reconsider this funding with the outcome reported back to Committee along with the update in (iv) above in September 2009.
    3. That the City Development Committee delegates authority to council officers to update the concept map for uses in the Tamaki Innovation Precinct prior to public consultation, especially with regard to the Camp Bunn site in Tamaki.

    Recommending that the report and the resolutions be received.

    [ATTACHMENT 8.4]  

  9. Top NOTICE OF MOTION, OPTIONS FOR AVAILABILITY OF A PIANO AT PANMURE COMMUNITY HALL

    Leila Boyle  
    Councillor 16 June 2009

    Attaching a notice of motion from Councillor Boyle proposing the following:

    1. That the Tamaki Community Board note that the piano on the stage at the Panmure Community Hall, 7-13 Pilkington Road, Panmure should have been removed in 2008 due to extensive damage but was not due to a contractor error but has now been removed.
    2. That the Tamaki Community Board does not support a piano remaining permanently at the Panmure Community Hall, 7-13 Pilkington Road, Panmure as the minimum $4,000 purchase cost for a piano, the manufacture and installation cost of $2,895 (plus GST) for a lockable storage cupboard, the ongoing tuning costs of at least $150 plus GST per annum along with any future repair costs due to damage are excessive given the relatively low demand for a piano at the hall.
    3. That the Tamaki Community Board recommends to future Panmure Community Hall hirers requiring a piano or similar that they either hire an electronic keyboard for approximately $100 or a standard piano for approximately $500.

    Recommending that the Board considers the notice of motion.

    [ATTACHMENT 9]  

  10. Top CORRESPONDENCE RECEIVED

    10.1. CORRESPONDENCE RECEIVED - MAUNGAREI YOUTH AND COMMUNITY TRUST

    Correspondence from the Maungarei Youth and Community Trust thanking the Board for the 2008/ 2009 Discretionary Funding Grant of $413.91 that paid for ready-made curtains for the trust's Te Koa Road facility.

    Recommending that the correspondence be received.

    [ATTACHMENT 10.1]  

    10.2. CORRESPONDENCE RECEIVED - TAMAKI CHRISTIAN LIFE CENTRE

    Correspondence from the Tamaki Christian Life Centre containing a completed funding accountability form.

    Recommending that the correspondence be received.

    [ATTACHMENT 10.2]  

  11. Top TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Tam White  
    Democracy Advisor 15 June 2009

    Providing the Board with an opportunity to submit additional items arising from agenda reports, Boards' spokesperson reports and general board activity for inclusion in the Achievements Register.

    Recommending that the Board consider what, if any, achievements from the meeting will be included in the Achievements Register.

    [ATTACHMENT 11]  

  12. Top CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

    This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

  13. Top COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

  14. Top BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

  15. Top REPORTS REQUESTED/PENDING

    Tam White  
    Democracy Advisor 15 June 2009

    Reporting on reports requested/pending as of June 2009.

    Recommending that the report be received.

    [ATTACHMENT 15]  

  16. Top GROUP ACTIVITY REPORTS

    Tam White  
    Democracy Advisor 15 June 2009

    Attaching activity reports and statistics from the Tamaki ward for May 2009 for the Board's information.

    Recommending that the activity reports and statistics from the Tamaki ward for May 2009 be received.

    [ATTACHMENT 16]  
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