APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Tamaki Community Board meeting held on Tuesday, 23 June 2009 to
be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following requests have been received to address the meeting:
4.1. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF THE SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK - ROSEMARY NASH
Rosemary Nash wishes to address the Board in support of the South Auckland
Family Violence Prevention Network's 2009/ 2010 discretionary funding
application. The network is seeking funding for the operational costs of its
Family Violence Awareness Week - Annual Teal Ribbon Campaign.
4.2. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF FALEPIPI HE MAFOLA NIUEAN HANDCRAFT GROUP - MOLIMA MOLLY PIHIGIA
Molima Molly Pihigia wishes to address the Board in support of the Falepipi
Mafola Niuean Handcraft Group's 2009/ 2010 discretionary funding application.
The group is seeking funding for the operational costs of a wall hanging netting
programme at the Otahuhu Town Hall.
4.3. 2009/ 2010 DISCRETIONARY FUNDING APPLICATION OF MAINLY MUSIC NEW ZEALAND TRUST - ELAINE WONG
Elaine Wong wishes to address the Board in support of the Mainly Music New
Zealand Trust's 2009/ 2010 discretionary funding application. The group seeking
funding for the operational costs of weekly mainly music sessions in Otahuhu.
2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING
5.1. GUIDELINES FOR THE COMMUNITY BOARD DISCRETIONARY FUND 2009/2010
Attaching the guidelines for the Community Board Discretionary Fund 2009/2010
for the Board's information.
5.2. 2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING - SOUTH AUCKLAND FAMILY VIOLENCE PREVENTION NETWORK
Attaching a discretionary funding application from the South Auckland Family
Violence Prevention Network. The network is seeking funding for its Family
Violence Awareness Week - Annual Teal Ribbon Campaign.
Recommending that the Board considers the application.
5.3. 2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING - FALEPIPI HE MAFOLA NIUEAN HANDCRAFT GROUP
Attaching a discretionary funding application from the Falepipi He Mafola Niuean
Handcraft Group. The group is seeking funding for the operational costs of a
wall hanging netting programme at the Otahuhu Town Hall.
Recommending that the Board considers the application.
2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING CONTINUED - MAINLY MUSIC NEW ZEALAND TRUST
Attaching a discretionary funding application from the Mainly Music New Zealand
Trust. The group seeking funding for the operational costs of weekly mainly
music sessions in Otahuhu.
Recommending that the Board considers the application.
TRAFINZ CONFERENCE 2008 - SIMON RANDALL, MAUNGAKIEKIE COMMUNITY BOARD MEMBER
At
its 22 July 2008 meeting, the Board resolved as follows:
That Board member Randall of the Maungakiekie Community Board be invited to
attend the Tamaki Community Board meeting after the Trafinz conference.
Simon Randall will be updating the Board regarding the TrafiNZ Conference 2008.
OTAHUHU CREEK COMPLIANCE PROJECT
| V Cooling |
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| Compliance Project Officer, Compliance Projects
Team, Auckland City Environments |
15 July 2009 |
Attaching an information memorandum from the Compliance Project Officer with the
following:
- An update on the aims,
activities, outcomes and learnings of the Otahuhu Creek Compliance Project
- A discussion of the
proposed improvement activities for the Joe F. Stanley Reserve.
The
Project manager, Auckland City Environments will be in attendance to answer any
questions from the Board.
COMMITTEE AND COMMUNITY BOARD REPORTS
9.1. ARTS CULTURE AND RECREATION COMMITTEE, CONSENT TO GRANT A NEW GROUND LEASE TO MT WELLINGTON KART CLUB, 39B TAINUI ROAD, MT WELLINGTON
| Tam White |
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| Democracy Advisor |
14 July 2009 |
Attaching the minutes on the consent to grant a new ground lease to Mt.
Wellington Kart Cllub, 39B Tainui Road, Mt Wellington from the Arts Culture and
Recreation Committee meeting held on 10 June 2009 for the Board's information.
Recommending that the report and resolutions be received.
9.2. ARTS CULTURE AND RECREATION COMMITTEE, OPTIONS FOR INCREASING THE EVENT SPONSORSHIP BUDGET
| Tam White |
|
| Democracy Advisor |
14 July 2009 |
Attaching the report on the options for increasing the event sponsorship budget
and the related minutes from the Arts Culture and Recreation Committee meeting
held on 10 June 2009 for the Board's information.
Recommending that the report and resolutions be received.
9.3. CITY DEVELOPMENT COMMITTEE, FINALISATION OF FUTURE PLANNING FRAMEWORK
| Tam White |
|
| Democracy Advisor |
14 July 2009 |
Attaching the report on the finalisation of the future planning framework and
the related minutes from the City Development Committee meeting held on 9 July
2009 for the Board's information.
Recommending that the report and resolutions be received.
The
marked up version of the final future planning framework and the corresponding
maps will be provided upon request. They have not been attached to the agenda as
the framework is about 150 pages.
9.4. CITY DEVELOPMENT COMMITTEE, AMENDMENT OF THE SIGNS BYLAW 2007 - REAL ESTATE SIGNS
| Tam White |
|
| Democracy Advisor |
14 July 2009 |
Attaching the report on the amendment of the Signs Bylaw 2008 - Real Estate
Signs and the related minutes of the City Development Committee meeting held on
9 July 2009 for the Board's information.
Recommending that the report and resolutions be received.
9.5. CITY DEVELOPMENT COMMITTEE, ENVIRONMENTAL & UTILITY MANAGEMENT FOURTH QUARTER REPORT JUNE 2009
| Tam White |
|
| Democracy Advisor |
14 July 2009 |
Attaching the fourth quarter report on environmental and utility management and
the related minutes of the City Development Committee meeting held on 9 July
2009 for the Board's information.
Recommending that the report and resolutions be received.
9.6. EASTERN BAYS COMMUNITY BOARD, CHAIRPERSON'S REPORT - SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS)
| Tam White |
|
| Democracy Advisor |
14 July 2009 |
Attaching the Chairperson's Report from the Eastern Bays Community Board meeting
held on 17 June 2009 for the Board's information. The Eastern Bays Community
Board resolved as follows:
- That the Chairman's report dated 9 June 2009
be received.
- That the Eastern Bays Community Board approve
a further small local improvement project (SLIPs) proposal for the supply and
installation of the remaining "kissing" gates at Churchill Park.
- That the Eastern Bays Community Board's
Traffic Spokesperson be asked to work with the Tamaki Community Board to
initiate urgent action to have a pedestrian crossing installed in Lunn Avenue.
- That the Chairman and Deputy Chair be
authorised to make a submission on behalf of the Eastern Bays Community Board to
the Select Committee on the Local Government (Auckland City) Bill, if necessary
Recommending that the Chairperson's Report and the corresponding resolutions be
received.
FINANCIAL CONTRIBUTIONS UPDATE
| Lynn Voyde |
|
| Development Contributions Coordinator, City
Planning |
14 July 2009 |
Attaching the information memorandum from the contributions coordinator updating
the Board on the status of residential financial contributions revenue and
expenditure on a Community Board basis.
Recommending that the information memorandum be received.
SUBMISSION FROM THE TAMAKI COMMUNITY BOARD, AUCKLAND CITY ON THE LOCAL GOVERNMENT AUCKLAND COUNCIL BILL
| Tam White |
|
| Democracy Advisor |
14 July 2009 |
Attaching the submission from the Board on the Local Government Auckland Council
Bill for the Board's information.
Recommending that the submission be received.
TRAFINZ 2009 CONFERENCE FROM 6 TO 10 SEPTEMBER 2009
Attaching the registration and information materials from the Trafinz 2009
Conference for the Board's information.
Recommending that the Board consider whether it wishes to send a representative
to the conference.
CORRESPONDENCE RECEIVED
13.1. OTAHUHU AND DISTRICTS CALEDONIAN SOCIETY
Correspondence from the Otahuhu Districts Caledonian Society containing a
completed funding accountability form.
Recommending that the correspondence be received.
13.2. OTAHUHU HISTORICAL SOCIETY INC.
Correspondence from the Otahuhu Historical Society Inc. thanking the Board for
the 2008/ 2009 Discretionary Funding Grant of $500 that paid for a new sound
system for their meetings.
Recommending that the correspondence be received.
13.3. OTAHUHU VOICES NEWSLETTER
Correspondence from Otahuhu Voices containing their newsletter.
Recommending that the correspondence be received.
13.4. TE HURUHI TRUST
Correspondence from the Te Huruhi Trust thanking the Board for the 2008/ 2009
Small Local Improvement Projects (SLIPs) grant of $15,686 that paid for
upgrading of facilities
Recommending that the correspondence be received.
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010
| Tam White |
|
| Democracy Advisor |
14 July 2009 |
Providing the Board with an opportunity to submit
additional items arising from agenda reports, Boards' spokesperson reports and
general board activity for inclusion in the Achievements Register.
Recommending that the Board consider what, if any,
achievements from the meeting will be included in the Achievements Register.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues she has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
14 July 2009 |
Reporting on reports requested/pending as of July 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORT
| Tam White |
|
| Democracy Advisor |
14 July 2009 |
Attaching activity reports and statistics from the Tamaki
ward for June 2009 for the Board's information.
Recommending that the activity reports and statistics from
the Tamaki ward for June 2009 be received.
