APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Tamaki Community Board meeting held on Tuesday, 28 July 2009 to
be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
|
|
(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of 5
minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
2009/2010 REQUEST FOR TAMAKI COMMUNITY BOARD DISCRETIONARY FUNDING - HOUSE OF BETHANY, SISTERS OF ST JOSEPH OF THE SACRED HEART NZ TRUST
Attaching a discretionary funding application from the House of Bethany, Sisters
of St. Joseph of the Sacred Heart NZ Trust to pay for the operational costs
associated with their "Time Out" programme for families.
Recommending that the Board considers the application.
CITY EVENTS ANNUAL REPORT
| G Gilmour |
|
| Manager event and film operations |
29 June 2009 |
Updating the Board on:
- the functions and
purpose of the City events group
- retrospective summary
of event activity within the Tamaki Community Board area for the period 1 July
2008 to 31 June 2009
- risks, issues and
opportunities for events in Tamaki
- the proposed programme
of events in the Mt Roskill Community Board area for the period 1 July 2009 to
31 June 2010 (including sponsored, delivered, facilitated events and major
events)
- progress to date in
planning for Rugby World Cup 2011
Recommending that the report be received.
Auckland City Council officers Georgina Gilmour and Bernadette Ezeokoli will
give a PowerPoint presentation on this Rugby World Cup 2011.
FUTURE PLANNING FRAMEWORK AND TAMAKI AREA PLAN - KEY THEMES AND CHANGES
| M Quin |
|
| Senior Policy Analyst - Outer Isthmus |
5 August 2009 |
Reporting on the draft Future Planning Framework and providing a summary of the
public feedback received in response to the Area Plan process and feedback on
the Tāmaki Area Plan.
Also
providing a summary of
- Citywide Spatial
framework key themes
- Heritage key themes
- Tamaki Area Plan key
themes and changes
- Feedback summary report
for all area plans
- Next steps - Future
Planning Framework.
Recommending that the report be received.
Secretarial Note:
Auckland City Council officers, David Wong and David Clelland will be in
attendance for both items relating to the Future Planning Framework.
FUTURE PLANNING FRAMEWORK AND OTAHUHU AREA PLAN - KEY THEMES AND CHANGES
| D Wong |
|
| Senior Pannner - Outer Isthmus |
4 August 2009 |
Reporting on the draft Future Planning Framework and outlining the key themes
and changes to the framework in relation to the citywide spatial framework,
heritage, and the Otahuhu Area Plan
Recommending that the report be received.
SLIPS DECISION REPORT AUGUST 2009
| Karen Yates |
|
| SLIPs Portfolio Leader |
14 August 2009 |
Attaching an update on the Board's SLIPs projects.
Recommending that the Board considers the report.
SLIPS PROGRAMME UPDATE AUGUST 2009
| Julia Goh |
|
| SLIPs Programme Leader |
10 August 2009 |
Providing an update of the financial status of SLIPs projects in the Tamaki
Ward.
Recommending that the report be received.
GRANT OF NEW LICENSE AND NEW SUBLEASE AUCKLAND SOCIETY OF MODEL ENGINEERS INC.
| Kim O'Neill |
|
| Lease Coordinator |
11 August 2009 |
The Auckland Society of Model Engineers Inc. holds two
separate agreements with the council. One agreement is a reserve license which
will reach its final expiry date on 30 October 2009. The other agreement is a
sublease of premises at Peterson Reserve between Auckland City Council, the
society as tenant and Transpower New Zealand Ltd. as head landlord, which
reaches its final expiry date on 3 October 2009.
Transpower has informed the council that they are not able
to vary any tenancies beyond 31 August 2011. The club has applied to the council
for a new license and a new sublease for their premises at 10 Peterson Road,
Panmure to enable the club the opportunity to plan for the future of their club
activities.
Recommending to the Arts Culture and Recreation Committee
the granting of a new reserve license and a new sublease of premises to the
Auckland Society of Model Engineers Inc., 10 Peterson Road, Panmure under the
Auckland City Council's Community and Recreation Lease Policy, terminating on 31
August 2009 with no right of renewal.
Recommending that the report be considered.
GRANT OF NEW LEASE - OTAHUHU ROVERS RUGBY LEAGUE FOOTBALL AND SPORTS CLUB INC.
| Kim O'Neill |
|
| Lease Coordinator |
27 July 2009 |
The
Otahuhu Rovers Rugby League Football and Sports Club Inc. (hereinafter known as
the club), own the building at 649-655 Mt Wellington Highway, Bert Henham Park,
Otahuhu and have occupied the site since 1975. The club's lease over this space
reached its final expiry date on 31 August 2008 and they have applied to the
council for a new lease.
Recommending to the Arts, Culture and Recreation Committee the granting of a new
lease to the club.
CONSULTATION CHANGES TO THE DOG BYLAW
| Cecily Dower |
|
| Democracy Advisor |
18 August 2009 |
Attaching the information memorandum on the extension of the closing date for
consultation on changes to the dog bylaw for the Board's information.
Recommending that the information memorandum be received.
COMMITTEE AND COMMUNITY BOARD REPORTS
14.1. COMMUNITY SERVICES COMMITTEE, COMMUNITY AND LEASE RECREATION POLICY
Attaching the resolutions of the Community Services Committee regarding the
Community and Lease Recreation Policy from its 5 August 2009 meeting for the
Board's information.
Recommending that the resolutions be received.
14.2. CITY DEVELOPMENT COMMITTEE, USE OF COMMUNITY BOARD SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) BUDGET
Attaching the resolutions of the City Development Committee regarding the use of
community board Small Local Improvement Projects budget from its 13 August 2009
meeting for the Board's information.
Recommending that the resolutions be received.
CORRESPONDENCE RECEIVED
15.1. POINT ENGLAND PRIMARY SCHOOL
Correspondence from the Point England Primary School containing pictures from
the school's liveable arts programme.
Recommending that the correspondence be received.
15.2. YOUNG MUM'S PLAYGROUP
Correspondence from the Young Mum's Playgroup thanking the Board for the 2008/
2009 Discretionary Funding grant of $500 that paid for the operational costs
associated with running the playgroup.
Recommending that the correspondence be received.
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010
| Cecily Dower |
|
| Democracy Advisor |
18 August 2009 |
Providing the Board with an opportunity to submit
additional items arising from agenda reports, Boards' spokesperson reports and
general board activity for inclusion in the Achievements Register.
Recommending that the Board consider what, if any,
achievements from the meeting will be included in the Achievements Register.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues she has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
| Cecily Dower |
|
| Democracy Advisor |
18 August 2009 |
Reporting on reports requested/pending as of August 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORT
| Cecily Dower |
|
| Democracy Advisor |
18 August 2009 |
Attaching activity reports and statistics from the Tamaki
ward for July 2009 for the Board's information.
Recommending that the activity reports and statistics from
the Tamaki ward for July 2009 be received.
