APOLOGIES
At
the close of the agenda no apologies had been received.
CONFIRMATION OF MINUTES
The
minutes of the Tamaki Community Board meeting held on Tuesday, 25 August 2009 to
be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
|
(a) |
That item may be discussed at that meeting if- |
|
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
At
the close of the agenda no requests to speak had been received.
CITY EVENTS ANNUAL REPORT, GEORGINA GILMOUR
| Georgina Gilmour |
|
| Manager, Event and Film Operations |
29 June 2009 |
At
its last Board meeting, the Board resolved as follows:
That the report of the Manager, Event and Film Operations entitled "City Events
Annual Report" be deferred to the September meeting.
Updating the Board on:
- the functions and
purpose of the City events group
- retrospective summary
of event activity within the Tamaki Community Board area for the period 1 July
2008 to 31 June 2009
- risks, issues and
opportunities for events in Tamaki
- the proposed
programme of events in the Mt Roskill Community Board area for the period 1 July
2009 to 31 June 2010 (including sponsored, delivered, facilitated events and
major events)
- progress to date in
planning for Rugby World Cup 2011
Recommending that the report be received.
Georgina Gilmour, Manager, Event and Film Operations, will also give a
PowerPoint presentation on the Rugby World Cup 2011.
PARKING DESIGN, SCOTT EBBETT AND STEVE MACKENZIE
Scott Ebbett and Steve MacKenzie would like to introduce the Parking Design team
to the Board and explain how the team can be of assistance to local businesses
and residents.
GRANT OF NEW LEASE AND LICENSE TO OCCUPY PANMURE YACHT AND BOATING CLUB
| Kim O'Neill |
|
| Lease Coordinator |
20 August 2009 |
The Panmure Yacht and Boating Club Inc.'s permit to occupy
and reserve lease at the Kings Road Wharf Reserve, 102-104 Kings Road, Panmure
both expire on 30 September 2009 and they have applied to the council for a new
lease and new license to occupy.
This report recommends the granting of a new lease and new
license under the council's community and recreation lease policy with an annual
rent of $14,212.00 plus GST, comprising of a $500.00 fixed rental plus
$13,712.00 in additional rental because of commercial activities.
Recommending that the report be considered.
PROPERTY BOUNDARY DEFINITIONS, SUBURB NAMES
| Tam White |
|
| Democracy Advisor |
14 September 2009 |
Attaching a letter from Mt Wellington resident Miss Annette Mary Moody JP, Dip.
AET requesting clarification and support from the Board on the issue of property
boundary definitions.
Recommending that the Board considers the letter.
PUBLIC CONSULTATION ON THE DRAFT LIQUOR LICENSING POLICY
| Ruth Stokes |
|
| Group Manager, Arts Community and Recreation Policy |
8 September 2009 |
Attaching a memorandum from the Group Manager, Arts, Community and Recreation
Policy that provides the Board with an update on progress achieved in drafting
the liquor licensing policy. The Board is invited to provide feedback to the
policy by 7 October 2009.
Recommending that the Board considers providing feedback.
THE DEVELOPMENT OF THE STREET TRADING POLICY
| Ruth Stokes |
|
| Group Manager, Arts Community and Recreation Policy |
28 August 2009 |
Attaching a letter from the Group Manager, Arts Community and Recreation Policy
which provides an update on the development of the street trading policy and
requests feedback by 23 September 2009.
Recommending that the Board considers providing feedback on the street trading
policy.
COMMITTEE AND COMMUNITY BOARD REPORTS
11.1. FINANCE AND STRATEGY COMMITTEE, USE OF COMMUNITY BOARD SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) BUDGET
Attaching the report on the funding options for an additional staff member to
assist with the SLIPs Programme from the Finance and Strategy Committee meeting
held on 16 September 2009.
The
minutes on the item was not available by the time the agenda went to print and
will be tabled at the meeting.
Recommending that the report and resolutions be received.
11.2. TRANSPORT COMMITTEE, TRANSPORT PROGRESS REPORT - 2008/2009
Attaching the minutes on the transport progress report from the Transport
Committee meeting held on 3 September 2009 meeting for the Board's information.
Recommending that the report and resolution be received.
11.3. ARTS CULTURE AND RECREATION COMMITTEE, OTAHUHU RECREATION PRECINCT PLAN
Attaching the minutes on the report on the Otahuhu Recreation Precinct Plan from
the Arts Culture and Recreation Committee meeting held on 12 August 2009 for the
Board's information.
Recommending that the report and resolutions be received.
11.4. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LICENSE AND NEW SUBLEASE, AUCKLAND SOCIETY OF MODEL ENGINEERS
Attaching the minutes on the consent to grant a new license and sublease to the
Auckland Society of Model Engineers from the Arts Culture and Recreation
Committee meeting held on 9 September 2009 for the Board's information.
Recommending that the report and resolutions be received.
11.5. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LEASE, OTAHUHU ROVERS RUGBY LEAGUE FOOTBALL AND SPORTS CLUB INC.
Attaching the minutes on the consent to grant a new lease to the Otahuhu Rovers
Rugby League Football and Sports Club Inc. from the Arts Culture and Recreation
Committee meeting held on 9 September 2009 for the Board's information.
Recommending that the report and resolutions be received.
11.6. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LEASE, MT WELLINGTON BOWLING CLUB INC. 47A DUNKIRK ROAD, PANMURE, JOHNSON RESERVE
Attaching the minutes on the consent to grant a new lease to the Mt Wellington
Bowling Club Inc. from the Arts Culture and Recreation Committee meeting held on
9 September 2009 for the Board's information.
Recommending that the report and resolutions be received.
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010
| Tam White |
|
| Democracy Advisor |
14 September 2009 |
Providing the Board with an opportunity to submit
additional items arising from agenda reports, Boards' spokesperson reports and
general board activity for inclusion in the Achievements Register.
Recommending that the Board consider what, if any,
achievements from the meeting will be included in the Achievements Register.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues she has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLORS' REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBERS' REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
14 September 2009 |
Reporting on reports requested/pending as of September 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORT
| Tam White |
|
| Democracy Advisor |
14 September 2009 |
Attaching activity reports and statistics from the Tamaki
ward for August 2009 for the Board's information.
Recommending that the activity reports and statistics from
the Tamaki ward for August 2009 be received.
