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AGENDA ATTACHMENTS

OPEN AGENDA

Ko Tamaki ki te Hau-a-uru
Ko Tamaki ki te Rawhiti
Ko Tamaki ki te Tonga
Ko Tamaki ki te Raki
Ko Manukau, ko Te Wai-te-mata, ko nga tai e rua e papaki nei ki uta
Ko Tamaki herehere nga waka
Ti hei, Mauri ora!
e nga mana, e nga reo, e nga rau rangatira ma
Tena koutou, Tena koutou, Tena tatou katoa

English Translation

Tamaki to the west
Tamaki to the east
Tamaki to the south
Tamaki to the north
To the ebbing tides of the Manukau and Waitemata harbours
and the four winds caressing the foreshores of Tamaki
to all authorities, all voices, to the many chiefs of the land
greetings, greetings, greetings to everyone.

I hereby give notice that a meeting of the

TAMAKI COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Tamaki Community Board meeting held on Tuesday, 25 August 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. CITY EVENTS ANNUAL REPORT, GEORGINA GILMOUR  

   Georgina Gilmour
   Manager, Event and Film Operations	29 June 2009

   At its last Board meeting, the Board resolved as follows:

   That the report of the Manager, Event and Film Operations entitled "City Events Annual Report" be deferred to the September meeting.

   Updating the Board on:

   • the functions and purpose of the City events group
   • retrospective summary of event activity within the Tamaki Community Board area for the period 1 July 2008 to 31 June 2009
   • risks, issues and opportunities for events in Tamaki
   • the proposed programme of events in the Mt Roskill Community Board area for the period 1 July 2009 to 31 June 2010 (including sponsored, delivered, facilitated events and major events)
   • progress to date in planning for Rugby World Cup 2011

   Recommending that the report be received.

   Georgina Gilmour, Manager, Event and Film Operations, will also give a PowerPoint presentation on the Rugby World Cup 2011.

6. PARKING DESIGN, SCOTT EBBETT AND STEVE MACKENZIE

   Scott Ebbett and Steve MacKenzie would like to introduce the Parking Design team to the Board and explain how the team can be of assistance to local businesses and residents.

7. GRANT OF NEW LEASE AND LICENSE TO OCCUPY PANMURE YACHT AND BOATING CLUB

   Kim O'Neill
   Lease Coordinator	20 August 2009

   The Panmure Yacht and Boating Club Inc.'s permit to occupy and reserve lease at the Kings Road Wharf Reserve, 102-104 Kings Road, Panmure both expire on 30 September 2009 and they have applied to the council for a new lease and new license to occupy.

   This report recommends the granting of a new lease and new license under the council's community and recreation lease policy with an annual rent of $14,212.00 plus GST, comprising of a $500.00 fixed rental plus $13,712.00 in additional rental because of commercial activities.

   Recommending that the report be considered.

   [ATTACHMENT 7]

8. PROPERTY BOUNDARY DEFINITIONS, SUBURB NAMES

   Tam White
   Democracy Advisor	14 September 2009

   Attaching a letter from Mt Wellington resident Miss Annette Mary Moody JP, Dip. AET requesting clarification and support from the Board on the issue of property boundary definitions.

   Recommending that the Board considers the letter.

   [ATTACHMENT 8]

9. PUBLIC CONSULTATION ON THE DRAFT LIQUOR LICENSING POLICY

   Ruth Stokes
   Group Manager, Arts Community and Recreation Policy	8 September 2009

   Attaching a memorandum from the Group Manager, Arts, Community and Recreation Policy that provides the Board with an update on progress achieved in drafting the liquor licensing policy. The Board is invited to provide feedback to the policy by 7 October 2009.

   Recommending that the Board considers providing feedback.

   [ATTACHMENT 9]

10. THE DEVELOPMENT OF THE STREET TRADING POLICY

    Ruth Stokes
    Group Manager, Arts Community and Recreation Policy	28 August 2009

    Attaching a letter from the Group Manager, Arts Community and Recreation Policy which provides an update on the development of the street trading policy and requests feedback by 23 September 2009.

    Recommending that the Board considers providing feedback on the street trading policy.

    [ATTACHMENT 10]

11. COMMITTEE AND COMMUNITY BOARD REPORTS

    11.1. FINANCE AND STRATEGY COMMITTEE, USE OF COMMUNITY BOARD SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) BUDGET

    Attaching the report on the funding options for an additional staff member to assist with the SLIPs Programme from the Finance and Strategy Committee meeting held on 16 September 2009.

    The minutes on the item was not available by the time the agenda went to print and will be tabled at the meeting.

    Recommending that the report and resolutions be received.

    [ATTACHMENT 11.1]

    11.2. TRANSPORT COMMITTEE, TRANSPORT PROGRESS REPORT - 2008/2009

    Attaching the minutes on the transport progress report from the Transport Committee meeting held on 3 September 2009 meeting for the Board's information.

    Recommending that the report and resolution be received.

    [ATTACHMENT 11.2]

    11.3. ARTS CULTURE AND RECREATION COMMITTEE, OTAHUHU RECREATION PRECINCT PLAN

    Attaching the minutes on the report on the Otahuhu Recreation Precinct Plan from the Arts Culture and Recreation Committee meeting held on 12 August 2009 for the Board's information.

    Recommending that the report and resolutions be received.

    [ATTACHMENT 11.3]

    11.4. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LICENSE AND NEW SUBLEASE, AUCKLAND SOCIETY OF MODEL ENGINEERS

    Attaching the minutes on the consent to grant a new license and sublease to the Auckland Society of Model Engineers from the Arts Culture and Recreation Committee meeting held on 9 September 2009 for the Board's information.

    Recommending that the report and resolutions be received.

    [ATTACHMENT 11.4]

    11.5. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LEASE, OTAHUHU ROVERS RUGBY LEAGUE FOOTBALL AND SPORTS CLUB INC.

    Attaching the minutes on the consent to grant a new lease to the Otahuhu Rovers Rugby League Football and Sports Club Inc. from the Arts Culture and Recreation Committee meeting held on 9 September 2009 for the Board's information.

    Recommending that the report and resolutions be received.

    [ATTACHMENT 11.5]

    11.6. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LEASE, MT WELLINGTON BOWLING CLUB INC. 47A DUNKIRK ROAD, PANMURE, JOHNSON RESERVE

    Attaching the minutes on the consent to grant a new lease to the Mt Wellington Bowling Club Inc. from the Arts Culture and Recreation Committee meeting held on 9 September 2009 for the Board's information.

    Recommending that the report and resolutions be received.

    [ATTACHMENT 11.6]

12. TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Tam White
    Democracy Advisor	14 September 2009

    Providing the Board with an opportunity to submit additional items arising from agenda reports, Boards' spokesperson reports and general board activity for inclusion in the Achievements Register.

    Recommending that the Board consider what, if any, achievements from the meeting will be included in the Achievements Register.

    [ATTACHMENT 12]

13. CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

    This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. COUNCILLORS' REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. BOARD MEMBERS' REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

16. REPORTS REQUESTED/PENDING

    Tam White
    Democracy Advisor	14 September 2009

    Reporting on reports requested/pending as of September 2009.

    Recommending that the report be received.

    [ATTACHMENT 16]

17. GROUP ACTIVITY REPORT

    Tam White
    Democracy Advisor	14 September 2009

    Attaching activity reports and statistics from the Tamaki ward for August 2009 for the Board's information.

    Recommending that the activity reports and statistics from the Tamaki ward for August 2009 be received.

    [ATTACHMENT 17]