APOLOGIES
Apologies have been received from Councillor Northey and Councillor Lotu-iiga
for non-attendance.
CONFIRMATION OF MINUTES
The
minutes of the Tamaki Community Board meeting held on Tuesday, 22 September 2009
to be confirmed as a true and correct record.
EXTRAORDINARY BUSINESS
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Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states: |
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"An item that is not on the agenda for a meeting may be dealt with at
that meeting if- |
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(a) |
The local authority by resolution so decides; and |
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(b) |
The presiding member explains at the meeting at a time when it is open
to the public,- |
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(i) |
The reason why the item is not on the agenda; and |
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(ii) |
The reason why the discussion of the item cannot be delayed until a
subsequent meeting." |
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Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states: |
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"Where an item is not on the agenda for a meeting,- |
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(a) |
That item may be discussed at that meeting if- |
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(i) |
That item is a minor matter relating to the general business of the
local authority; and |
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(ii) |
The presiding member explains at the beginning of the meeting, at a time
when it is open to the public, that the item will be discussed at the
meeting; but |
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(b) |
no resolution, decision, or recommendation may be made in respect of
that item except to refer that item to a subsequent meeting of the local
authority for further discussion." |
PUBLIC FORUM
A
period of time (approximately 20 minutes) is set aside for members of the public
to address the meeting on matters within its delegated authority. A maximum of
5 minutes per item is allowed, following which there may be questions from
members.
The
following request has been received to address the meeting:
4.1. AMETI - KEITH SHARP, PANMURE COMMUNITY ACTION GROUP
Keith Sharp of the Panmure Community Action Group would like to speak to the
Board about AMETI.
4.2 AIRFIELD AT PT. ENGLAND RESERVE - REPRESENTATIVES OF THE TAMAKI MODEL AIRCRAFT CLUB
Representatives of the Tamaki Model Aircraft Club would like to speak to the
Board about the airfield at Point England Reserve.
AMETI UPDATE AND THE LAGOON LEISURE AND FITNESS CENTRE - CAR PARK AND LINK ROAD REDEVELOPMENT
| Chris Smith and Justin Leydesdorff |
|
| Senior Transport Planner, Transport Policy and
Recreation Planner, Recreation Policy |
12 October 2009 |
At
its 23 June 2009 meeting, Russell Jones, a Tamaki resident spoke to the Board
about the proposal to build a link road between Cleary Road and Lagoon Drive.
The Board inter alia resolved as follows:
That
the correspondence provided by Russell Jones be referred to the Roads, Manager,
Transport Strategy for a response back to the Board.
Attaching a memorandum from the Senior Transport Planner, Transport Policy and
the Recreation Planner, Recreation Policy updating the Board on AMETI and the
car park and link road redevelopment at the Lagoon Leisure and Fitness Centre.
Council officers will also be in attendance to answer questions from the Board.
RELOCATION OF THE TAMAKI MODEL AIRCRAFT AIRFIELD AND FLYING ENVELOPE
| Carol Stewart |
|
| Senior Open Space Planner, Arts, Community and
Recreation Policy |
19 October 2009 |
Attaching a report from the Senior Open Space Planner, Arts, Community and
Recreation Policy recommending that the airstrip and flying area for the Tamaki
Model Aircraft Club at the Point England Reserve be relocated in order to make
flying model aircrafts easier and safer for users of the park.
Council officers will be in attendance to answer questions from the Board.
Recommending that the report be considered.
OLD OTAHUHU RECREATION CENTRE, 7 PIKI THOMPSON WAY, OTAHUHU
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
Attaching a letter from The New Zealand Academy of Fencing and Fencing New
Zealand, the current tenant of the old Otahuhu Recreation Centre, requesting
that the date for the centre's demolition be extended for twelve months in order
to provide the tenant with a chance to relocate.
Recommending that the request be considered.
GLEN INNES ALCOHOL AND DRUG ACTION GROUP AWARD FOR INNOVATION
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
Attaching an article from the East & Bays Courier, 25 September 2009 about an
award to the Glen Innes Alcohol and Drug Action Group for innovation.
Recommending that the action group be congratulated.
SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISIONS OCTOBER 2009
| Karen Yates |
|
| SLIPs Project Portfolio Leader |
15 October 2009 |
Attaching an update of the Board's SLIPs projects.
Recommending that the Board considers the report.
GRANT OF NEW LEASE, COMMUNITY OFFICE SPACE, 12-16 HIGH STREET, OTAHUHU
| Kim O'Neill |
|
| Lease Coordinator |
1 October 2009 |
The council owned building at 12-16 High Street has newly
renovated community office space available to house an eligible community group.
Applications were received from two groups, the
Lalotao/Aoteroa Community & Social Services Trust Inc. (LIA Trust Inc.) and the
Fatimah Foundation. From the internal evaluation process, it has been determined
that the LIA Trust Inc. is the more suitable lessee.
This report recommends the
granting of a new lease to the Lalotao/Aoteroa Community & Social Services Trust
Inc. under the terms and conditions of the Community and Recreation Lease Policy
with an annual rent of $500 plus GST.
Recommending that the report
be considered.
SURRENDER AND GRANT OF NEW LEASE MT WELLINGTON ROLLER SPORTS CLUB INC.
| Kim O'Neill |
|
| Lease Coordinator |
20 August 2009 |
The Mt Wellington Roller Sports Club Inc. owns the building
at 32 Mountain Road, Panmure, Mt Wellington Domain and has occupied the site
since 1969.
The club recently invested $500,000 into the facility and
has plans for further upgrades. Because of this, they would like security of
tenure and thus wish to surrender their current lease and apply for a 5 x 5 x 5
lease.
This report recommends the surrender and grant of a new
lease to the Mt Wellington Roller Sports Club Inc., 32 Mountain Road, Panmure,
Mt Wellington Domain on the following terms and conditions:
- Term - five years commencing 1 January 2010
- Rights of renewal - two rights of renewal each of five years
- Rent - under the lease policy a rental of $250.00 plus GST per annum
is applicable due to the club's high youth membership
- All other terms and conditions per Auckland City Council's Community
and Recreation Lease Policy
Recommending that the report's recommendation be
considered.
VENUES AND SCHEDULE OF BOARD MEETINGS FOR 2010
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
The
following are the proposed venues and schedule of Board meetings for 2010 for
the Board's consideration.
|
Meeting Time and Date |
Venue |
| 26
January at 6pm |
Panmure Community Hall
7-13 Pilkington Road Panmure
Tel: 379 2030 |
| 23
February at 6pm |
Otahuhu Town Hall
10
High Street, Otahuhu
Tel: 276 7343 |
| 23
March at 6pm |
Tamaki Recreation Centre, Elstree Ave, Glen Innes
Tel: 521 6438 |
| 27
April at 6pm |
Panmure Community Hall
7-13 Pilkington Road Panmure
Tel: 379 2030 |
| 25
May at 6pm |
Otahuhu Town Hall
10
High Street, Otahuhu
Tel: 276 7343 |
| 22
June at 6pm |
Tamaki Recreation Centre, Elstree Ave, Glen Innes
Tel: 521 6438 |
| 27
July at 6pm |
Panmure Community Hall
7-13 Pilkington Road Panmure
Tel: 379 2030 |
| 24
August at 6pm |
Otahuhu Town Hall
10
High Street, Otahuhu
Tel: 276 7343 |
| 28
September at 6pm |
Tamaki Recreation Centre, Elstree Ave, Glen Innes
Tel: 521 6438 |
Recommending that the proposed venues and schedule be
approved.
COMMITTEE AND COMMUNITY BOARD REPORTS
13.1. ARTS, CULTURE AND RECREATION COMMITTEE, QUARTERLY REPORT: ARTS, COMMUNITY AND RECREATION SERVICES
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
Attaching the minutes and the quarterly report of the Arts, Community and
Recreation Services from the Arts, Culture and Recreation Committee meeting held
on 14 October 2009 meeting for the Board's information.
Recommending that the report and minutes be received.
13.2. REGIONAL GOVERNANCE COMMITTEE, REGIONAL GOVERNANCE UPDATE
Attaching the minutes and report on the Regional Governance Update from the
Regional Governance Committee meeting held on 13 October 2009 meeting for the
Board's information.
Recommending that the report and minutes be received
13.3. REGIONAL GOVERNANCE COMMITTEE, LOCAL BOARDS AND WARDS - BOUNDARIES AND REPRESENTATION ISSSUES
Attaching the minutes and report on the local boards and wards - boundaries and
representation issues from the Regional Governance Committee meeting held on 13
October 2009 for the Board's information.
Recommending that the report and minutes be received.
13.4. ARTS CULTURE AND RECREATION COMMITTEE, GRANT OF NEW LICENSE AND NEW LICENSE TO OCCUPY, PANMURE YACHT AND BOATING CLUB INCORPORATED
Attaching the minutes on the consent to grant a new lease and a new license to
occupy to the Panmure Yacht and Boating Club Incorporated from the Arts Culture
and Recreation Committee meeting held on 14 October 2009 for the Board's
information.
Recommending that the report and resolutions be received.
CORRESPONDENCE RECEIVED
14.1. GROUP MANAGER, AUCKLAND CITY COUNCIL
| Tam White |
|
| Democracy Advisor |
14 October 2009 |
Correspondence from the Group Manager, Auckland City Council acknowledging the
Board's submission to the Draft Ten Year Plan, 2009-2019.
Recommending that the correspondence be received.
14.2. MAINLY MUSIC NEW ZEALAND TRUST
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
Correspondence from Mainly Music New Zealand Trust containing the completed
funding accountability form.
Recommending that the correspondence be received.
14.3. OTAHUHU STEERING GROUP
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
Correspondence from the Otahuhu Steering Group containing the minutes of its
meeting held on 21 September 2009.
Recommending that the correspondence be received.
14.4. PANMURE BASIN ADVISORY COMMITTEE
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
Correspondence from the Panmure Basin Advisory Committee containing the minutes
of its last meeting held on 9 September 2009.
Recommending that the correspondence be received.
14.5. PROGRESSIVE PANMURE BUSINESS ASSOCIATION
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
Correspondence from the Progressive Panmure Business Association regarding its
concerns about AMETI.
Recommending that the correspondence be received.
COMMUNITY BOARD CHRISTMAS FUNCTION
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
This
year, each of the community boards will be making its own arrangements for a
Christmas function.
The
budget has been set at $35 per board member, excluding partners.
Recommending that the Board considers its plans for the Christmas function.
TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
Providing the Board with an opportunity to submit
additional items arising from agenda reports, Boards' spokesperson reports and
general board activity for inclusion in the Achievements Register.
Recommending that the Board consider what, if any,
achievements from the meeting will be included in the Achievements Register.
CHAIRPERSON'S REPORT
Providing the Chair with an opportunity to update the Board
on the projects and issues she has been involved with since the last meeting.
This is an information item only and if the Chair wishes
any action to be taken under this item, a written report must be provided for
inclusion on the agenda.
COUNCILLOR REPORTS
Providing councillors with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if councillors wish any action to be taken under
this item, a written report must be provided for inclusion on the agenda.
BOARD MEMBER REPORTS
Providing board members with the opportunity to update the Board on projects and
issues they have been involved with since the last meeting.
This
is an information item only and if board members wish any action to be taken
under this item, a written report must be provided for inclusion on the agenda.
REPORTS REQUESTED/PENDING
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
Reporting on reports requested/pending as of October 2009.
Recommending that the report be received.
GROUP ACTIVITY REPORTS
| Tam White |
|
| Democracy Advisor |
16 October 2009 |
Attaching activity reports and statistics from the Tamaki
ward for September 2009 for the Board's information.
Recommending that the activity reports and statistics from
the Tamaki ward for September 2009 be received.
