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AGENDA ATTACHMENTS

OPEN AGENDA

Ko Tamaki ki te Hau-a-uru
Ko Tamaki ki te Rawhiti
Ko Tamaki ki te Tonga
Ko Tamaki ki te Raki
Ko Manukau, ko Te Wai-te-mata, ko nga tai e rua e papaki nei ki uta
Ko Tamaki herehere nga waka
Ti hei, Mauri ora!
e nga mana, e nga reo, e nga rau rangatira ma
Tena koutou, Tena koutou, Tena tatou katoa

English Translation

Tamaki to the west
Tamaki to the east
Tamaki to the south
Tamaki to the north
To the ebbing tides of the Manukau and Waitemata harbours
and the four winds caressing the foreshores of Tamaki
to all authorities, all voices, to the many chiefs of the land
greetings, greetings, greetings to everyone.

I hereby give notice that a meeting of the

TAMAKI COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies had been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Tamaki Community Board meeting held on Tuesday, 24 November 2009 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   At the close of the agenda no requests to speak had been received.

5. DISCRETIONARY FUNDING APPLICATION - TAMAKI ESTUARY  

   Attaching a discretionary funding application from the Uxbridge Community Projects Incorporated seeking a grant of $2,000.00 towards supporting the Tamaki Estuary Artwork competition.

   Recommending that the Board considers the application.

   [ATTACHMENT 5]

6. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT JANUARY 2010

   K Yates
   SLIPs Portfolio Leader	13 July 2010

   Attaching the report updating the Board of its SLIPs projects.

   Recommending that the Board considers the report and allocates funding to projects.

   [ATTACHMENT 6]

7. TAMAKI COMMUNITY BOARD SUBMISSION TO LOCAL GOVERNMENT COMMISSION  

   Attaching the Tamaki Community Board's submission to the Local Government Commission for the Board's information.

   [ATTACHMENT 7]

8. AUCKLAND CITY COUNCIL MINUTES - REGIONAL GOVERNANCE UPDATE  

   Tam White
   Democracy advisor	19 January 2010

   Attaching the minutes and report on the Regional Governance Update from the Auckland City Council meeting held on 10 December 2009 for the Board's information.

   Recommending that the minutes from the Council meeting be received.

   [ATTACHMENT 8]

9. CORRESPONDENCE RECEIVED

   Tam White
   Democracy Advisor	14 January 2010

   Attaching the following correspondence received and discretionary funding accountability forms for the Board's information:

   1. Otahuhu Steering Group Meeting Minutes
   2. Otahuhu Steering Group, Otahuhu and Riverside Garden Competition Committee Funding Accountability Form
   3. Otahuhu Voices Newsletter
   4. South Auckland Family Violence Prevention Network
   5. Tamaki Kindergarten

   Recommending that the correspondence be received.

   [ATTACHMENT 9]

10. TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER, 2008-2010

    Tam White
    Democracy Advisor	14 January 2010

    Providing the Board with an opportunity to submit additional items arising from agenda reports, Boards' spokesperson reports and general board activity for inclusion in the Achievements Register.

    Recommending that the Board considers what, if any, achievements from the meeting will be included in the Achievements Register.

    [ATTACHMENT 10]

11. CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

    This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

12. COUNCILLOR REPORTS

    Providing councillors with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

13. BOARD MEMBER REPORTS

    Providing board members with the opportunity to update the Board on projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. REPORTS REQUESTED/PENDING

    Tam White
    Democracy Advisor	14 January 2010

    Reporting on reports requested/pending as of December 2009.

    Recommending that the report be received.