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AGENDA ATTACHMENTS

OPEN AGENDA

Ko Tamaki ki te Hau-a-uru
Ko Tamaki ki te Rawhiti
Ko Tamaki ki te Tonga
Ko Tamaki ki te Raki
Ko Manukau, ko Te Wai-te-mata, ko nga tai e rua e papaki nei ki uta
Ko Tamaki herehere nga waka
Ti hei, Mauri ora!
e nga mana, e nga reo, e nga rau rangatira ma
Tena koutou, Tena koutou, Tena tatou katoa

English Translation

Tamaki to the west
Tamaki to the east
Tamaki to the south
Tamaki to the north
To the ebbing tides of the Manukau and Waitemata harbours
and the four winds caressing the foreshores of Tamaki
to all authorities, all voices, to the many chiefs of the land
greetings, greetings, greetings to everyone.

I hereby give notice that a meeting of the

TAMAKI COMMUNITY BOARD

will be held as follows:

Members:

1. APOLOGIES

   At the close of the agenda no apologies have been received.

2. CONFIRMATION OF MINUTES

   The minutes of the Tamaki Community Board meeting held on Tuesday, 23 February 2010 to be confirmed as a true and correct record.

3. EXTRAORDINARY BUSINESS

   Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "An item that is not on the agenda for a meeting may be dealt with at that meeting if-
   (a)	The local authority by resolution so decides; and
   (b)	The presiding member explains at the meeting at a time when it is open to the public,-
   	(i)	The reason why the item is not on the agenda; and
   	(ii)	The reason why the discussion of the item cannot be delayed until a subsequent meeting."
   Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
   "Where an item is not on the agenda for a meeting,-
   (a)	That item may be discussed at that meeting if-
   	(i)	That item is a minor matter relating to the general business of the local authority; and
   	(ii)	The presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
   (b)	no resolution, decision, or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion."

4. PUBLIC FORUM

   A period of time (approximately 20 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 5 minutes per item is allowed, following which there may be questions from members.

   The following requests have been received to address the meeting:

   4.1. PANMURE HISTORIC SOCIETY

   Grace Larsen, Panmure Historic Society, wishes to make a presentation to the board in relation to commemorating Jack Fitzgerald, former Mt Wellington Borough Council chief engineer.

   [ATTACHMENT 4.1]

   4.2. PANMURE BUSINESS ASSOCIATION

   Chris Sutton, Town Centre Manager, Panmure Business Association, wishes to make a presentation to the board in relation to the association's projects and the King of the Mountain event.

   4.3. PERNOD RICARD NEW ZEALAND LIMITED - FUTURE REDEVELOPMENT AND URBAN PLANNING PROCESSES - TAMAKI INNOVATION PRECINCT

   Berin Smith of Pernod Ricard Limited wishes to make a presentation to the board in relation to Pernod Richard's operation and the Tamaki Innovation Precinct.

   [ATTACHMENT 4.3]

   4.4. KIWIRAIL - AUCKLAND ELECTRIFICATION PROJECT

   Representatives from KiwiRail wish to make a presentation to the board on planned changes to ramps and bridges at Ellerslie and Otahuhu stations as part of the Auckland electrification project.

5. DRAFT ANNUAL PLAN 2010 - 2011  

   Grant Smith
   Corporate planning manager	18 February 2010

   Updating the Tamaki Community Board on the 2010/2011 Draft Annual Plan process including an overview of notable changes to the ten year plan and the process for providing feedback on these changes by 31 March 2010.

   Recommending that the Tamaki Community Board considers the report.

   [ATTACHMENT 5 - 5A]

6. IMPLEMENTATION OF THE SIGNS BYLAW FOR PUBLIC POSTER SITES

   Chris Horan
   Manager services requests	23 December 2009

   Outlining options that community boards may like to consider for the approval of public poster sites in their wards and the most effective way of managing them.

   Recommending that the Board determines the need for public poster bollards in the Tamaki ward and identifies suitable locations by 16 April 2010.

   Also recommending that if poster sites are to be established, the Tamaki Community Board provides input to the Arts, Community and Recreation and Auckland City Environments groups on the following by 30 April 2010:

   1. the design criteria and type of bollard;
   2. the assessment and approval process to be adopted;
   3. the standard service agreement/contract document for the management of the poster sites.

   [ATTACHMENT 6]

7. AMENDMENT OF THE SIGNS BYLAW 2007 - REAL ESTATE SIGNS AND POSTER BOARDS

   Helgard Wagener
   Senior policy analyst urban management	1 March 2010

   Outlining the proposal of the Auckland City Council to amend the clauses of the Signs Bylaw 2007 that relates to poster boards and real estate arising from the council resolution of 22 October 2009.

   The Tamaki Community Board is given an opportunity to provide a written submission to the bylaw hearings panel before 6 April 2010 regarding the following :

   • the proposed amendments contained in the Auckland City Council Signs Amendment Bylaw No 2 of 2009 relating to real estate signs;
   • the proposed amendments contained in the Auckland City Council Signs Amendment Bylaw No 3 of 2009 relating to poster boards.

   Recommending that the Board considers the report.

   [ATTACHMENT 7 - 7E]

8. 2009/2010 DISCRETIONARY FUNDING APPLICATIONS

   Tam White
   Democracy Advisor	8 March 2010

   Attaching a memorandum from the Tamaki Community Board Discretionary Funding Sub Committee making recommendations on the following applications:

   1. Panmure Samoan Assembly of God Trust : Health and fitness programme
   2. Glen Innes Working Group: Waitangi and Chinese New Year workshops
   3. The Gifted Children's Advancement Charitable Trust : Funding of gifted children's units at Mt Roskill and Tamaki
   4. Young Mum's Playgroup : Payment of rent of Glen Innes Community Centre crèche
   5. NZ Tamil Senior Citizens' Association Incorporated : Mental health and well being project
   6. NZ Tamil Senior Citizens' Association Incorporated : Annual sports meet
   7. Otahuhu & District Caledonian Society (Inc) : Operational costs
   8. Silakivai Youth Group : Upgrade of sound and music equipment
   9. The House of Bethany : Provide short-term 'time out' holiday stays for families
   10. Auckland Cambodian Youth and Recreation Trust : Cambodian New Zealand friendship day hall hire
   11. Eastern Suburbs Association Football Club : Primary school coaching programme
   12. Tamaki Model Aircraft : Fencing project
   13. Langimalie Exercise Instructors Association
   14. Otahuhu Youth Week Working Group
   15. Glen Innes Chines Friendship Group Incorporated

   The Board is also requested to approve funding towards a community celebration event.

   Recommending that the Board considers the recommendations from the Sub Committee.

   [ATTACHMENT 8 - 8O]

9. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) DECISION REPORT - FEBRUARY 2010

   The report was not available at the time the agenda was compiled. A copy will be circulated prior to the meeting.

10. SMALL LOCAL IMPROVEMENT PROJECTS (SLIPS) PROGRAMME UPDATE - FEBRUARY 2010

    The report was not available at the time the agenda was compiled. A copy will be circulated prior to the meeting.

11. TAMAKI COMMUNITY BOARD ACHIEVEMENTS REGISTER 2008 - 2010

    Tam White
    Democracy advisor	16 March 2010

    Providing the Board with an opportunity to submit additional items from agenda reports, Boards' spokesperson reports and general board activity for inclusion in the Achievements Register.

    Recommending that the Board considers what, if any, achievements from the meeting will be included in the Achievements Register.

    [ATTACHMENT 11]

12. COMMITTEE REPORTS AND MINUTES

    Tam White
    Democracy advisor	16 March 2010

    Attaching minutes and reports from the following Committee meetings for the Tamaki Community Board's information:

    • Arts, Culture and Recreation Committee - 10 March 2010:
      • Demolition of Derelict Building on Jolson Reserve, Peace Avenue, Otahuhu
      • Proposed Public Art Decommissions
      • Swimming Pool Facility Updates
    • Community Services Committee - 10 March 2010:
      • Quarterly Report: Community Development
    • Transport Committee - 11 March 2010:
      • Supplier Recommendation Report for AMETI Package 01 - Panmure Corridor Design, Project Documentation And Management Surveillance And Quality Assurance
      • NZ Transport Agency Projects Update

    [ATTACHMENT 12]

13. CHAIRPERSON'S REPORT

    Providing the Chair with an opportunity to update the Board on the projects and issues she has been involved with since the last meeting.

    This is an information item only and if the Chair wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.

14. COUNCILLORS' REPORTS

    Providing councillors with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if councillors wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

15. BOARD MEMBERS' REPORTS

    Providing board members with an opportunity to update the Board on the projects and issues they have been involved with since the last meeting.

    This is an information item only and if board members wish any action to be taken under this item, a written report must be provided for inclusion on the agenda.

16. CORRESPONDENCE

    Tam White
    Democracy advisor	16 March 2010

    Attaching the following correspondence and discretionary funding accountability forms received for the Board's information:

    • Otahuhu Mainstreet and Commercial Association Funding Accountability Form

    Recommending that the correspondence be received.

17. GROUP ACTIVITY REPORT

    Tam White
    Democracy advisor	16 March 2010

    Attaching activity reports and statistics from the Tamaki ward for February 2010 for the Board's information.

    Recommending that the activity reports and statistics from the Tamaki ward for February 2010 be received.