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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE
TAMAKI COMMUNITY BOARD
HELD ON TUESDAY, 28 JUNE 2005 AT 6:00PM

PRESENT:	Mrs	Mary	Bhalla
	Ms	Kate	Sutton
	Mrs	Jan	Welch
	Cr	Leila	Boyle
	Cr	Bill	Christian, JP
ALSO	Cr	John	Hinchcliff, CNZM
PRESENT:	Cr	Richard	Northey, ONZM

___________________________________________

1. APOLOGIES

   Moved: Sutton/Christian

   That apologies from Chairman Heke and Board Member Maka be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Welch/Bhalla

   That the minutes of the Tamaki Community Board meeting held on Tuesday, 24 May 2005 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1. VAN DAMMES LAGOON - TERRY DILLON & VANESSA GILES

   Moved: Christian/Bhalla

   A. That the Board thanks Terry Dillon and Vanessa Giles for their presentation to the Board regarding Van Dammes Lagoon.

   B. That the Board requests the Manager Recreation and Community Services urgently address the current unkempt condition of the Van Dammes Lagoon and provide a progress report to the Board's future meeting.

   CARRIED

   [ATTACHMENT 4.1]

   4.2. roading item on the agenda - pam shoebridge

   Moved: Sutton/Boyle

   A. That the Board thanks Pam Shoebridge for her presentation to the Board regarding new roading options for a link between the planned Mt Wellington Quarry development and Pilkington Road.

   CARRIED

   Moved: Bhalla/Welch

   B. That the Board requests the Manager Transport Planning provide the Board with more information regarding the possible increased traffic flows through the areas of Eastern residential Panmure as a result of the Mt Wellington Quarry development.

   CARRIED

   [ATTACHMENT 4.2]

5. TALBOT PARK REPORT

   Moved: Sutton/Bhalla

   A. That report dated 7 June 2005 from the Open Space Planner be received.

   B. That the Board thanks Shyrel Burt, Open Space Planner for her attendance at the meeting.

   C. That the concept plans (Talbot Park, May 2005, drawing titles 'northern reserve' and 'southern reserve') for the reserves in the Talbot Park Precinct be approved for detailed design and implementation.

   D. That the Board endorses the process for naming one new reserve and two news streets in Talbot Park Precinct.

   E. That the Board nominates Board Member Welch and Councillor Christian as representatives to work with the officers to recommend appropriate names for the reserve and new roads.

   CARRIED

6. ELECTION HOARDING SITES

   Moved: Welch/Christian

   That the Board confirms that election hoarding sites in the Tamaki area as below:

   Corner of Apirana Avenue and Merton Road (on the grass reserve just before the railway bridge over Merton Road), 2 m back from reserve edge.

   On the grass reserve facing roundabout at the corner of Line Road and Taniwha Street (in front of Housing NZ Units), 2 m back from footpath.

   Reserve off southern side of West Tamaki Road between Paddington Street and Weybridge Crescent, 1.5 m back from reserve fence.

   Reserve, corner of Farringdon Street and Line Road, 2 m back from reserve fence.

   Reserve, Martin Place/Pilkington Road, 2 m back from footpath on main reserve, not on berm.

   Reserve on Tripoli Road in front of Mt Wellington Bowling Club, 1.5 m back from fence.

   Reserve on Lagoon Drive, directly opposite the Lagoon Stadium, 2 m back from footpath.

   Reserve land, Ireland Road (on road leading down to the Panmure Lagoon Sailing Club), 2 m back from footpath on reserve, not on berm.

   Reserve, corner Waipuna Road/Mt Wellington Highway, set signs 4 m back from footpath in Waipuna Road only.

   Berm on corner of Portage Road/Atkinson Avenue (left hand side between tennis club rooms and Atkinson Avenue), 2 m back from footpath.

   At the top of Bedingfield Park adjacent to Frank Grey Place, 2 m back from footpath and road.

   On the corner of Mt Richmond Drive and Great South Road (opposite Bell Avenue), up against fence/wall.

   Clemow Drive Mt Wellington, 30 m east along road from the Mt Wellington Highway, on the west side of the road in the wide grassed area, 2 m back from road.

   CARRIED

7. DISCRETIONARY FUNDING 2004/05

   Moved: Christian/Bhalla

   That the Board approves the following from its 2004/05 discretionary funding budget:

   Organisation	Purpose	Amount(NZ$)
   Marian Early Childhood Centre	Worm farm/composting course	280
   Tamaki Model Aero Club	Towards the costs of resource consent application for air strip	1,000
   New Hope - Refugee and Settlement Group	Funding towards refugee settlement work	800
   Panmure Action Group	Communication costs e.g. flyers, mail outs, stationery, newsletters etc	500
   Tamaki College	Towards purchase of books	500
   Otahuhu College	Towards purchase of books	500

   CARRIED

8. EVENTS FUNDING 2004/05

   Moved: Christian/Bhalla

   That the Board approves $1400 from the Board's Events Funding budget 2004/05 to Progressive Panmure for the NZ Independence Day celebration.

   CARRIED

9. BOARD'S ANNUAL PLAN SUBMISSION

   Moved: Christian/Boyle

   A. That the Board thanks Deputy Chairperson Sutton for drafting a high quality annual plan submission on behalf of the Board.

   B. That the Board's submission to the 2004/05 Draft Annual Plan be received.

   CARRIED

10. ROAD SAFETY QUARTERLY REPORT

    Moved: Sutton/Bhalla

    That the report dated 13 April 2005 from the Road Safety Co-ordinator and resolutions of the Transport and Urban Linkages Committee dated 9 May 2005 be received.

    CARRIED

11. ELECTORAL SYSTEM, MAORI REPRESENTATION, REPRESENTATION AND BOUNDARY REVIEW

    Moved: Sutton/Bhalla

    A. That the report dated 16 May 2005 from the Manager Democracy Services and the Electoral Officer and the resolutions of the Council dated 26 May 2005 be received.

    B. That the Board requests that the tenor of the Electoral System, Maori Representation, Representation and Boundary briefing include consultation of Board Members.

    C. That the Board expresses concern at the lack of community board's representation on the membership of the reviewing committee for the Electoral System, Maori Representation and Boundary Review.

    CARRIED

12. EASTERN TRANSPORT CORRIDOR/EASTERN TRANSIT INITIATIVE UPDATE REPORT

    Moved: Welch/Sutton

    A. That the report dated 21 April 2005 and the resolutions of the Transport and Urban Linkages Committee dated 9 May 2005 be received.

    B. That the Board requests the Manager Transport Planning organise a briefing / workshop for the Board regarding the Eastern Transport Corridor/Eastern Transit Initiative.

    CARRIED

13. DEPUTY CHAIRPERSON'S REPORT

    Moved: Sutton/

    That the report from the Deputy Chairperson be received.

    CARRIED

    [ATTACHMENT 13]

14. COUNCILLORS' REPORTS

    14.1 COUNCILLORS' REPORTS - COUNCILLOR BILL CHRISTIAN

    Moved: Bhalla/Boyle

    That the verbal report from Cr Christian regarding the following be received:

    Farewell of Bryan Taylor, Chief Executive Officer, Bob Wakelin, Director and Paul Sonderer, Director

    Otahuhu Historical Society meeting

    Mt Wellington Bowling Club

    CARRIED

    14.2 COUNCILLORS' REPORTS - COUNCILLOR LEILA BOYLE

    Moved: Bhalla/Sutton

    That the verbal report from Cr Boyle regarding the following be received:

    Annual plan process

    Forthcoming Community Police Liaison meeting on 1 July

    CARRIED

    14.3 COUNCILLORS' REPORTS - COUNCILLOR JOHN HINCHCLIFFE

    Moved: Bhalla/Sutton

    That the verbal report from Cr Hinchcliffe regarding the following be received:

    Combined committees

    Media report in the NZ herald regarding Combined Committees

    Partnerships Committee

    Sister Cities

    Otahuhu Sod Turning

    Opening of Tamaki College

    CARRIED

    14.4 COUNCILLORS' REPORTS - COUNCILLOR RICHARD NORTHEY

    Moved: Bhalla/Sutton

    That the verbal report from Cr Northey regarding the following be received:

    Glen Innes meeting regarding Plan Change

    Astronomical Society - discovery of planet

    Survey of Mainstreets

    CARRIED

15. BOARD MEMBERS' REPORTS

    15.1 BOARD MEMBER'S REPORT - MARY BHALLA

    Moved: Bhalla/Sutton

    That the report of Board Member Bhalla tabled at the meeting be received.

    CARRIED

    [ATTACHMENT 15.1]

    15.2 BOARD MEMBER'S REPORT - JAN WELCH

    Moved: Bhalla/Sutton

    That the verbal report of Board Member Welch regarding the following be received:

    Thank you for flowers from the board after her operation

    ARC - Community Outcomes Workshop

    Network meeting - community constable

    Plan change 61 meeting

    Meeting with Jacqui Dyer, Manager Parks

    Otahuhu sod turning

    Otahuhu Historical Society meeting

    Tree hearing

    CARRIED

16. REPORTS REQUESTED / PENDING

    Moved: Sutton/Christian

    That the reports requested/pending be received.

    CARRIED

17. GROUP ACTIVITY REPORTS

    Moved: Christian/Bhalla

    That the group activity reports be received.

    CARRIED

18. EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Christian/Welch

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Mayoral Living Legend Award	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect the privacy of natural persons, including that of deceased natural persons.	[Section 7(2)(a)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 7:36pm.