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Tamaki Community Board
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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD HELD ON TUESDAY, 22 NOVEMBER 2005 AT 6:02PM
PRESENT: Ms Kate Sutton
Mrs Jan Welch
Mrs Mary Bhalla
Mr David Maka, JP
Mr Mike Murray
Cr Leila Boyle
Cr Bill Christian, JP Arrived 6.30 part item 4.5

Left 8.30 part item 22.3
ALSO Cr John Hinchcliff, CNZM
PRESENT: Cr Richard Northey, ONZM

___________________________________________

  1. Top APOLOGIES

    Moved: Sutton/Bhalla

    That the apology from Board Member Welch for absence and the apology from Cr Christian for lateness be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton/Maka

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 25 October 2005 be confirmed as a true and correct record subject to the following amendment:

    Item 7C to read as follows:

    That the Board rejects option 2 of the report dated 12 October 2005 from the Assistant Transport Planner as the preferred option for the Mt Wellington Quarry Link Road.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. TAMAKI MODEL AERO CLUB – PETER SMITH

    Peter Smith, Tamaki Model Aero Club addressed the meeting in support of the Club's application for SLIPs funding.

    Moved: Sutton/Bhalla

    1. That the Board thanks Peter Smith for his presentation to the Board Regarding a SLIPs application from the Tamaki Model Aero Club.
    2. That this item be referred to item 13 on this agenda.

    CARRIED

    4.2. PANMURE BASIN ADVISORY COMMITTEE - JOHN WORSNOP

    John Worsnop, Panmure Basin Advisory Committee, addressed the meeting in support of the Committee's application for Events Funding to assist with the costs of advertising for a 'Fun Day' and in particular the opening of the Panmure Basin playground.

    Moved: Sutton/Bhalla

    1. That the Board thanks John Worsnop for his presentation to the Board regarding the proposed Panmure Basin 'Fun Day'.
    2. That this item be referred to item 11 on this agenda.

    CARRIED

    4.3. WELL WOMEN'S NURSING SERVICE – RUTH DAVY

    This item was withdrawn.

    4.4. GLEN INNES BUSINESS ASSOCIATION – ADRIANA BADER

    Adrian Bader, Glen Innes Business Association, addressed the Board in support of the Association's request for Discretionary Funding for Santa's Grotto in Glen Innes.

    Moved: Sutton/Bhalla

    1. That the Board thanks Adriana Bader for her presentation to the Board regarding funding for Santa's Grotto as part of Glen Innes Christmas celebrations.
    2. That the Board refers this item to item 11 on this agenda.

    CARRIED

    [ATTACHMENT 4.4A]

    4.5. ISLAND CHILD CHARITABLE TRUST NZ - DANIELLE BERGIN

    Danielle Bergin, Island Child Charitable Trust NZ, addressed the Board to introduce the philosophy and objectives of the Trust.

    Moved: Sutton/Boyle

    That the Board thanks Danielle Bergin for her presentation to the Board regarding Island Child Charitable Trust NZ and the Board congratulates Ms Bergin for her initiative for the local community.

    CARRIED

  5. Top HIGHWAY HOUSE: ANALYSIS OF TRANSFER FROM COMMUNITY HALL TO LEASED FACILITY AND GRANT OF NEW LEASE TO MT WELLINGTON PLUNKET

    Moved: Bhalla/Murray

    1. That the report of the Lease Officer, dated 18 October 2005, be received.
    2. That the Tamaki Community Board recommends to the Community Development and Equity Committee:
      1. the transfer of Highway House from a community hall to a leased facility, effective 1 January 2006.
      2. the granting of a lease to Mt Wellington Plunket over Highway House and the grounds and carpark located at 139 Mt Wellington Highway, Mt Wellington for an initial term of five years. The term will commence on 1 January 2006 and expire on 31 December 2010, with two further right of renewals of five years each. The lease will finally expire on 31 December 2020 at which time the Mt Wellington Plunket will need to apply for a new lease.
      3. the Mt Wellington Plunket pay $250 plus GST per annum rental from 1 January 2006 as per the terms and conditions of the Community and Recreation Lease Policy plus all outgoings and contents, plate glass and public liability insurance. The Mt Wellington Plunket will be responsible for all internal and external maintenance (except for structural and carpark maintenance which is the building owner's responsibility) graffiti removal and maintenance of all the garden beds immediately surrounding the facility.
      4. that the lease includes a clause requiring the Mt Wellington Plunket to provide its annual report and a set of current accounts annually to Auckland City Council.

    CARRIED

  6. Top MAUNGAREI STONEFIELDS

    Moved: Sutton/Maka

    That the memorandum dated 11 November 2005 from the Manager Community Planning be received.

    CARRIED

  7. Top TALBOT PRECINCT RESERVES – PARK NAMES

    Moved: Christian/Murray

    1. That report dated 11 November 2005 from the Open Space Planner be received.
    2. That the board recommends the names of Talbot Park for the northern reserve and Kotuku Park for the southern reserve for the former Talbot Reserve to the Arts Culture and Recreation Committee.

    CARRIED

  8. Top OTAHUHU LIVEABLE COMMUNITY PLAN

    Moved: Sutton/Christian

    1. That Karen Donnelly and Dawn Mackay be thanked for their attendance and the information provided.
    2. That report dated 22 November 2005 from the Senior Planner be received.
    3. That the Board nominates Board Members David Maka, Jan Welch and Cr Bill Christian to liaise with the Otahuhu Liveable Community Plan Project Team.
    4. That the Board notes that a community reference group will be formed to ensure community participation in the Otahuhu Liveable Community Plan (including but not limited to the Otahuhu Business Association, members of the Tamaki Community Board, Otahuhu Historical Society, Otahuhu Network, Otahuhu Police Liaison and other community groups to be identified).

    CARRIED

  9. Top QUEEN STREET SEAT TILES (ARTWORKS)

    Moved: Sutton/Christian

    1. That the Board receives the memorandum dated 15 November 2005 from the Community Board Services Manager.
    2. That the Tamaki Community Board expresses its interest in the Queen Street Seat tiles (artworks) and invites its Mainstreet Business Associations to indicate their interest.

    CARRIED

  10. Top OPEN DECKS - OTAHUHU

    Moved: Sutton/Christian

    1. That Richard Hutchinson, Team Leader Recreation Community Planning and Bernie Mabbs, Assitant Recreation Planner, be thanked for their attendance and the information provided.
    2. That the memorandum, dated 10 November 2005, from the Manager Community Planning be received.

    CARRIED

  11. Top 2005/2006 EVENTS FUNDING

    Moved: Sutton/Boyle

    That the Board approves funding as follows from its 2005/06 Events Funding budget:
    • $1350 plus GST to the Panmure Basin Advisory Committee for the proposed 'Fun Day' opening of the Panmure Basin Playground.
    • $500 to the Glen Innes Business Association to cover the costs of decorating materials for Santa's Grotto.

    CARRIED

  12. Top 2005/2006 DISCRETIONARY FUNDING

    Moved: Boyle/Christian

    1. That the correspondence from the Well Women's Nursing Service regarding their request for Discretionary Funding for the costs associated with the Wahine Hauora Hui be received.
    2. That the Well Women's Nursing Service be invited to attend the Board's February meeting in support of their Discretionary Funding application for the costs associated with the Wahine Hauora Hui.

    CARRIED

  13. Top 2005/2006 SMALL LOCAL IMPROVEMENT PROJECTS WASHUP

    Moved: Boyle/Sutton

    That the Board approves the following projects from the remainder of its 2005/05 SLIPs budget:
    Project Name Amount Spokesperson
    Pt England Reserve Tamaki Model Aero Club Fencing Grant 7,500 Kate Sutton
    Sturges Park Softball Back Stop Fence 30,000 Bill Christian/

    David Maka
    Zero Tolerance Graffiti Murals 10,300 David Maka/

    Mike Murray
    Total 47,800

    CARRIED

  14. Top 2006/2007 SMALL LOCAL IMPROVEMENT PROJECTS

    Moved: Sutton/Boyle

    1. That the list of the proposed SLIPs projects for 2006/07 be received.
    2. That Board Members contact local business communities to discuss any possible new SLIPs projects and provide completed scoping sheets to the Ward Manager before 30 November 2005.

    CARRIED

  15. Top PROVISION FOR URGENT DECISIONS

    Moved: Sutton/Boyle

    That the Chairperson and one other available Board Member, be delegated to make urgent decisions during the summer recess, with any decisions being reported back to the Board's February 2006 meeting.

    CARRIED

  16. Top AUCKLAND REGIONAL COMMUNITY BOARDS ASSOCIATION

    Moved: Sutton/Christian

    That the Board approves $250 from its 2005/2006 discretionary funding budget for payment of the annual membership of the Auckland Regional Community Boards Association subscription.

    CARRIED

  17. Top THANK YOU LETTERS

    Moved: Sutton/Murrray

    That the thank you letters as follows be received:
    • Panmure Historical Society letter dated 2 November 2005
    • Panmure Chinese Association letter dated 23 October 2005
    • Tamaki Pathways Trust letter dated 26 October 2005
    • Neighbourhood Support letter dated 4 November 2005
    • Otahuhu Historical Society letter dated 21 October 2005

    CARRIED

  18. Top 2006/2007 ANNUAL PLAN DIRECTION SETTING (APDS)

    Moved: Sutton/Boyle.

    1. That the report from the Community Board Services Manager, dated 7 November 2005 be received.
    2. That the Board ranks its capital works projects for 2006/2007 as follows:
      3.
      Community Board ranking Project Reference Project Name 2006/07
      Community Facilities
      1 352/470037 Sylvia Park community office fit-out 100,000
      2 662/221043 Highway house interior and roof renewals 32,000
      1 662/221063 Riverside community centre renewals 30,000
      2 662/222008 Dunkirk Comm Centre polyurethane floors 5,000
      Libraries
      2 422/210028 Glen Innes library service counter 35,000
      2 422/210039 Otahuhu Library chairs/table replacement 40,000
      1 662/200084 Glen Innes library joinery replacement 20,000
      Leisure Facilities
      2 662/211038 Glen Innes pool concourse resurfacing 10,000
      2 662/211039 Lagoon Pool carpark renewal 300,000
      1 662/211044 Lagoon leisure and fitness redevelopment 1,000,000
      1 662/211045 Glen Innes poolside showers installation 10,000
      Open Space
      3 352/450144 Glen Innes town centre upgrade AUL P1 60,000
      1 352/450145 Glen Innes Mayfair Place car park refurb 100,000
      2 352/450148 Panmure town centre upgrade AUL P1 400,000
      2 522/731001 Bert Henham Park sandcarpet installation 160,000
      2 522/831006 Pt England Reserve Carpark Installation 375,000
      1 522/850143 Panmure Town Centre Streetscape Upgrade 1,600,000
      2 662/140039 Otahuhu League changing room replacement 20,000
      2 662/212022 Dunkirk Res new changing rooms 20,000
      Stormwater
      1 742/084303 Panama Rd stormwater pipe upgrade 380,000
      Road Transport
      2 332/501401 Mt Wellington Quarry Rd - Morrin Rd 1,500,000
      1 332/501402 Mt Wellington Quarry-Morrin Rd Land 500,000
    3. That the following projects be added to the capital works projects for 2006/2007:
      4.
      • Panmure Town Centre Stage 3
      • Otahuhu Recreation Centre Swimming Pool
    4. That the Board endorses its financial contributions and development contributions projects for 2006/07:
      5.
      Project Reference Project Name 2006/07
      522/732008 Talbot Res developmt stg 2 400,000
      522/721032 Mt Wellington War Mem Res sand #1 field 175,000
      522/731021 Seaside Park sandcarpet #5 field 175,000
      522/731027 Bert Henham Pk #2 field training lights 20,000
      522/721039 Sturges Park #1 field training lights 20,000
      522/732024 Maybury-Taniwha Upgrade 40,000
      522/731001 Bert Henham Park sandcarpet #2 field 160,000
      352/733003 Waipuna Headland Development 100,000
      522/831006 Stage 2 development of reserve carpark 375,000
      522/850143 Stage 2 town centre upgrade including community centre carpark and footpaths, furniture, planting and lighting in eastern Queens Road. 1,600,000
      1. That the Board notes its development contributions – neighbourhood pending projects as follows:
        2. Neighbourhood Projects
        Project Name Expected year
        Waipuna Headland Development 2-8
        Maybury-Taniwha Upgrade 2-6
        Sturges Park sandcarpet #2 field 2-4
        Bertrand Reserve Upgrade 2-6
        Glen Innes Town Centre 2-8
        Mt Wellington War Memorial Res 2-8
        Van Dammes Lagoon 4-8
        Ruapotaka Reserve 4-8
        Tamaki Cstl Wkwy Pt England-Panmure Whrf 4-10
        Eastview Reserve upgrade 6-10
        Murphy Park upgrade 4-10
        Apirana Reserve 4-10
        Sturges Park and environs 4-10
        Boundary Reserve Upgrade 4-10
        Elstree North Reserve Upgrade 4-10
        Bowden Foreshore walkway link 4-10
        Mauinaina Reserve development 4-10
        Jolson Reserve quality upgrade 4-10
        Wimbledon Reserve footpath 4-10
        McManus Park sandcarpet #2 field 4-10
        Seaside Park sandcarpet #4 field 4-10
        Point England Reserve redevelopment 4-10
        Point England foreshore 4-10
        Riverside comm open space improvements 4-10
      2. That the Board requests the following projects are elevated in priority in the development contributions projects pending list:
        • Glen Innes Town Centre
        • Van Dammes Lagoon
        • Tamaki Coastal Walkway Pt England – Panmure Wharf
    6. That the Board notes its development contributions – city/district parks projects as follows:
      7. Project Name Expected year
      Otahuhu rec precinct dvlpmt Fairburn Res 3-10
      Seaside Park develop district function 4-10
      Mutukaroa mgmt plan implemt stg1 HamHill 4-10
      Mutukaroa mgmt plan implemt stg2 HamHill 4-10
      CARRIED

      Moved: Sutton/Boyle

    7. That the Board makes the following recommendations to the Combined Committees regarding service levels for 2004/05:
      Council Output Council Sub Output Decrease Increase No change
      Arts, Community & Recreation x
      Art Gallery Collection development and acquisitions x
      Collection management x
      Exhibitions and programmes x
      Arts and Culture Arts and culture fund, prog and advice x
      Arts and culture policy and planning x
      Provision of arts and culture facilities x
      Community development Community develop fund, prog and advice
      Community development planning x

      Provision of community facilities

      		 x
      Safer Auckland x
      Emergency Management Emergency management x
      Fire service water supply x
      Hauraki Gulf Islands rural fire service x
      Events Events organisation, facilitn and spons x
      Events policy and planning x
      Viaduct Harbour marine events centre x
      Libraries Customer access to information x
      Library collect acquis and preservation x
      Museums Grant to Auckland Museum x
      Grant to Auckland Observatory x
      Grant to Maritime Museum x
      Grant to MOTAT x
      Open space Open space funding x
      Open space land management x
      Open space policy and planning x
      Parks Operational cemeteries management x
      Parks management x
      Parks planning x
      Playgrounds management x
      Recreation Management of recreation facilities x
      Recreation funding, programs and advice x
      Recreation policy and planning x
      Streetscapes Streetscapes management x
      Streetscapes planning x
      Zero-tolerance graffiti programme x
      The Edge Support for The Edge x
      The Edge Total x
      Vector Arena Vector Arena x
      Zoo Animal care and facilities management x
      Conservation research x
      Customer access and services x
      City Development
      City planning City planning advice x
      District plan development and implement x
      Heritage protection x
      Strategic policy develop and implement x
      Closed landfills management Mgt of council-owned closed landfills x
      Development control Building consents x
      Development control advice x
      Development control compliance x
      Resource consents x
      Growth and development CBD Revitalisation x
      Grant to Tourism Auckland x
      Growth strategy development x
      Mainstreet programme x
      Support of economic development X

      mainstreet
      Urban growth management x
      Land and property-related information Provsn of land and property-related info x
      Land and property-related information Total
      Public and environment health & safety Animal control x
      Compliance inspections and monitoring x
      Environmental policy and planning x
      Health and safety licences x
      Mgmt of enviro incidents and complaints x
      Provision of public heath courses x
      Stormwater management Stormwater management x
      Utilities advocacy Three waters policy, advice and advocacy x
      Utilities liaison x
      Waste management Domestic ref recycling collect disposal x
      Waiheke transfer station upgrade x
      Waste management planning and implement x
      Civic Leadership X
      Asset and liability management Asset management plan prog management X
      Risk management X
      Stewardship X
      Auckland City Parking Auckland City Parking X
      City marina operations City marina operations X
      City Parks City parks X
      Development with vision Development with vision X
      Leadership Executive leadership X
      Strategic external relations X
      Strategic policy and planning X
      Property Management of council property X
      Provision of property-related services X
      Public Information Corporate and financial publications X
      External communications X
      Representation Ceremonial and community functions X
      Citizen and community representation X

      CB funding budgets
      Elections
      Transport
      Eastern transport initiative Eastern transport initiative x
      Parking services and enforcement Parking services and enforcement X

      More enforcement in town centres
      Transport infrastructure management Airfields x
      Bus shelters x
      Footpaths x
      Off road cycleways x
      Roads x
      Traffic management infrastructure
      Transport policy and planning Strategic network development x
      Transport policy and stategy advice x
      Transport policy and strategy develop x
      Transport policy and strategy implemtn x
      Transport services Community safety services x
      Third-party coordination x
      Traffic management operations x
      Wharves management Wharves management x

    CARRIED

    Item 26 was taken at this point.

  19. Top FINANCIAL CONTRIBUTIONS QUARTERLY REPORTING

    Moved: Sutton/Bhalla

    That the Board's financial contributions quarterly report be received.

    CARRIED

  20. Top GLEN INNES HEALTH PROJECT

    Moved: Sutton/Maka

    That the report dated 9 November 2005 from the Coordinator Glen Innes Health Project be received.

    CARRIED

  21. Top CHAIRPERSON'S REPORT

    Moved: Sutton/Boyle

    1. That the Chairperson's report be received.
    2. That the Board reviews the board spokespersons roles as follows:
      Responsibility Spokesperson
      Dunkirk Rd activity centre Mike Murray
      Youth Council Mike Murray
      Tamaki railstations Mike Murray

    CARRIED

  22. Top COUNCILLORS' REPORTS

    22.1. COUNCILLOR'S REPORT – CR BILL CHRISTIAN

    Moved: Sutton/Christian

    That the verbal report of Cr Christian regarding the following be received:

    • Resource consent for Te Paa
    • Brothel dispensation hearings
    • AGM Otahuhu soccer club
    • Boat launching mat for Auckland Rowing Club
    • Distinguished Citizens Award
    • Farewell for Janine Bell, Group Manager Transport Planning
    • Te Papa/Onehunga rugby club issues

    CARRIED

    22.2. COUNCILLOR'S REPORT – CR LEILA BOYLE

    Moved: Sutton/Boyle

    That the verbal report of Cr Boyle regarding the following be received:

    • Tamaki college prize giving
    • Glen Innes Mainstreet
    • Joint meeting with Mangere Community Board regarding transport issues
    • APDS meeting
    • Glen Innes Library – 125 years celebration
    • Ellerslie Future framework
    • Mayfair carpark
    • Mayor's taskforce for jobs
    • Affordable housing
    • Homeless issues
    • Otahuhu Mainstreet meeting
    • Annual Plan Direction Setting meeting

    CARRIED

    22.3. COUNCILLOR'S REPORT – CR RICHARD NORTHEY

    Moved: Sutton/Boyle

    That the verbal report of Cr Northey regarding the following be received:

    • Community housing Aotearoa Conference
    • Glen Innes Network meeting
    • Tolling options for roads
    • Creative Industries report
    • Transport and Urban Linkages Committee roading and transport decisions

    CARRIED

    22.4. COUNCILLOR'S REPORT – CR JOHN HINCHCLIFF

    Moved: Sutton/Maka

    That the verbal report of Cr Hinchcliff regarding the following be received:

    • Pikes Point land use
    • Transpower cable issues
    • Ellerslie future framework
    • Civic functions
    • Allocating funds for competing projects

    CARRIED

  23. Top BOARD MEMBERS' REPORTS

    23.1. BOARD MEMBER'S REPORT – JAN WELCH

    Moved: Sutton/Bhalla

    That report dated 15 November 2005 Board Member Welch be received.

    CARRIED

    23.2. BOARD MEMBER'S REPORT – BOARD MEMBER MARY BHALLA

    Moved: Sutton/Bhalla

    That the report of Board Member Bhalla tabled at the meeting be received.

    CARRIED

    [ATTACHMENT 23.2]

    23.4. BOARD MEMBER'S REPORT – BOARD MEMBER david maka

    Moved: Sutton/Maka

    1. That the verbal report of Board Member Maka regarding the following be received:
      • McAuley High School prize giving
      • Pacific disability meeting
      • Business association AGM
      • Aranui Road/Mt Wellington Highway bus shelters

      CARRIED

      Moved: Maka/Boyle.

    2. That in light of the recommendations of the Senior Traffic Engineer reporting to the Transport and Urban Linkages Committee, dated 1 November 2005, regarding the use of arterial routes by heavy vehicles, the Board requests the Manager Traffic and Roading Services investigate the usage of The Avenue by heavy vehicles and advise what direct or holistic measures can be undertaken to mitigate the volume of such vehicles using this road.

    CARRIED

    23.5. BOARD MEMBER'S REPORT – BOARD MEMBER mike murray

    Moved: Sutton/Murray

    That the verbal report of Board Member Murray regarding the following be received:

    • Panmure Park and Ride car park
    • Tree Spokesperson training
    • Eastern Bays Good Citizen awards
    • Pt England Reserve

    CARRIED

  24. Top REPORTS REQUESTED / PENDING

    Moved: Sutton/Bhalla

    That the reports requested/pending be received.

    CARRIED

  25. Top GROUP ACTIVITY REPORTS

    Moved: Sutton/Boyle

    That the group activity reports be received.

    CARRIED

  26. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Sutton/Boyle

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No. General subject of each matter to be considered Reason for passing this resolution in relation to each matter Ground(s) under section 48(1) for the passing of this resolution
    C1. Otahuhu Recreation and Youth Centre – Future Operational Model Good Reason to withhold exists under section 7 Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No. Reason to withhold information under section 7
    C1. To enable the Council to carry out, without prejudice or disadvantage, commercial activities. [Section 7(2)(h)]

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8.55 pm.
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