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MINUTES ATTACHMENTS

MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD HELD ON WEDNESDAY, 26 APRIL 2006 AT 6:00PM

PRESENT:	Ms	Kate	Sutton	[Chairperson]
	Mrs	Jan	Welch	[Deputy Chairperson]
	Mrs	Mary	Bhalla
	Mr	David	Maka
	Mr	Mike	Murray
	Cr	Leila	Boyle
	Cr	Bill	Christian, JP
ALSO PRESENT:	Cr	Richard	Northey	Left 7.35 mid item 5

1. APOLOGIES

   Moved: Sutton/Welch

   That an apology for non attendance from Cr Hinchcliff and an apology for early departure from Cr Northey be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Sutton/Boyle

   That the minutes of the Tamaki Community Board meeting held on Tuesday, 28 March 2005 be confirmed as a true and correct record subject to the following amendment:

   Item 1: - APOLOGIES

   That an apology for non-attendance due to being away on Council business from Cr Leila Boyle and an apology for non attendance from Board Member Maka be accepted.

   CARRIED

3. EXTRAORDINARY BUSINESS

   3.1. HON ANNETTE KING'S VISIT TO TAMAKI

   Moved: Boyle/Welch

   That an extraordinary item of business be considered at agenda item 11 to enable the Board to consider approval of funds from its 2005/06 discretionary funding budget to cover the following costs associated with the visit of Hon Annette King's visit to Tamaki which will be held on 27 April 2006:

   • Hiring a photographer
   • Koha for the Marae

   CARRIED

4. PUBLIC FORUM

   4.1. ANNUAL UPDATE SPORT AUCKLAND – LISA LOGAN & ELSIE HOUMA

   Lisa Logan and Elsie Houma addressed the Board regarding ongoing Sport Auckland projects in the Tamaki area which aim at encouraging people to increase physical activity for health and fitness.

   Moved: Sutton/Bhalla

   That the Board thanks Lisa Logan and Elsie Houma for their presentation to the Board regarding ongoing Sport Auckland projects in the Tamaki area.

   CARRIED

   4.2. MAUNGAREI COMMUNITY CHRISTIAN TRUST – RUSSELL GRAINGER

   Russell Grainger addressed the Board regarding a funding request to put an awning on the Opportunity Shop run by the trust.

   Moved: Sutton/Christian

   That the Board thanks Russell Grainger from Maungarei Community Christian Trust for his presentation to the Board regarding the funding request.

   CARRIED

   [ATTACHMENT 4.2]

   4.3. OTAHUHU ISSUES – WILMA MADGWICK

   Wilma Madgwick addressed the Board regarding issues relating to multi lingual communication from the Council, rubbish and the Otahuhu railway station.

   Moved: Sutton/Murray

   That the Board thanks Wilma Madgwick for her presentation to the Board regarding Otahuhu issues.

   CARRIED

   4.4. GLEN INNES CAR PARKS – ADRIANA BADER & BOB WAKEFIELD

   Adriana Bader and Bob Wakefield from the Glen Innes Business Association addressed the Board regarding problems with parking in the Glen Innes town centre.

   Moved: Sutton/Maka

   That the Board thanks Adriana Bader and Bob Wakefield for their presentation to the Board regarding parking in Glen Innes.

   CARRIED

   4.5. PARKING, GRAFFITI AND RUBBISH – MR MILLER

   Mr Miller addressed the Board regarding, parking, graffiti and rubbish issues in Otahuhu.

   Moved: Sutton/Welch

   That the Board thanks Mr Miller for his presentation to the Board regarding parking, graffiti and rubbish issues in Otahuhu.

   CARRIED

   4.6. ROADING CONDITIONS IN PRINCES STREET – MAUREEN CARLYLE

   Maureen Carlyle addressed the board regarding traffic and roading, flooding and rubbish issues in Princes Street Otahuhu.

   Moved: Sutton/Christian

   That the Board thanks Maureen Carlyle for her presentation to the Board regarding flooding and rubbish issues and traffic and roading issues for Princes Street Otahuhu resulting from the new highway interchange Otahuhu.

   CARRIED

   4.7. conditions around otahuhu – Christl Christ

   Christl Christ addressed the Board regarding disruption of water services for Avalon Court without notice.

   Moved: Sutton/Murray

   That the Board thanks Christl Christ for her presentation to the Board regarding disruption of water services for people of Avalon Court Complex in Otahuhu.

   CARRIED

   4.8. otahuhu issues – JIM LOWRY

   Moved: Sutton/Murray

   That the Board thanks Jim Lowry for his presentation to the Board regarding parking issues in Portage Road, Meadow Street and Atkinson Avenue and graffiti issues on Portage Road, Otahuhu.

   CARRIED

5. 2006/07 SMALL LOCAL IMPROVEMENT PROJECTS(SLIPS)

   Moved: Welch/Boyle

   1. That the information contained in the SLIPs 2006/2007 project report be received.

   CARRIED

   Moved: Sutton/Christian

   2. That the Board approves the following projects for 2006/2007 SLIPs budget allocation and nominates the named Board Members as spokespersons for each project:

   Project	Amount	Spokesperson
   Church Street Memorial Esplanade Reserve Development	9,000	Bill Christian
   Sturges Park Carpark upgrade	50,000	Bill Christian
   Seaside Park wetland wildlife walkway	36,000	Mike Murray
   Pikes Point to Great South Road walkway	20,000	Mike Murray
   Panmure Basin Peterson Reserve Retaining Wall	60,000	Jan Welch
   Panmure Community Library Reading Room	20,000	Mary Bhalla
   Panmure Library garden renewal	40,000	Jan Welch
   Panmure stone cottage precinct implementation stage 1	8,500	Jan Welch
   Glen Innes Business Association – grant for flags	10,000	Kate Sutton
   Eastern Suburbs Community Gymsport facility grant	60,000	Mike Murray
   Glen Innes Community notice board	4,500	Kate Sutton

   CARRIED

6. 2006 MAYOR OF AUCKLAND'S COMMUNITY SAFETY AWARDS

   Moved: Sutton/Welch

   That the memorandum dated 3 April 2006 from the Community Coordinator - Injury Free, Community Partnerships be received.

   CARRIED

7. 2006 REPRESENTATION ARRANGEMENTS REVIEW

   Moved: Sutton/Welch

   1. That the memorandum dated 31 March 2006 from the Manager Democracy Services and Electoral Officer be received.
   2. That the Board notes that feedback, if any, needs to be provided by 31 May 2006 for report back to the Electoral Working party based on the six options outlined in the report on the 2006 Auckland City Council Representation Arrangements Review.

   CARRIED

8. MOUNT WELLINGTON QUARRY

   Moved: Sutton/Welch

   1. That the report dated 23 March 2006 and resolutions of the Urban Strategy and Governance Committee be received.
   2. That the Board notes resolution B of item 6 on the Urban Strategy and Governance Committee agenda which was considered at its meeting held on 6 April 2006 and requests that the report relating to assuring adequate and appropriate bus, rail, pedestrian, cycling and roading provision for, and consequent on, the development be provided to the Tamaki and Eastern Bays Community Boards prior to the report going to the Transport and Urban Linkages and the Urban Strategy and Governance Committees.
   3. That the Board thanks Ian Maxwell, Former Group Manager Implementation Planning for his outstanding support to the Tamaki Community and wish him well for his future endeavours.

   CARRIED

9. TAMAKI ESTUARY SEAWALL

   Moved: Sutton/Christian

   1. That due to the current state of the failure of the Tamaki Estuary seawall and its significant importance to the people of the Tamaki area and the people of Auckland as an integral part of the coast to coast connection the Board refers the Tamaki Estuary seawall scoping report to the Arts, Culture and Recreation committee for its support and advocacy for resourcing.
   2. That the final project report for the scoping of the Tamaki Estuary seawall be forwarded to the Tamaki community board for its information.
   3. That the details of the Tamaki Estuary seawall project be forwarded to the Eastern Bays Community Board for its information and interest.

   CARRIED

10. MINUTES OF THE TAMAKI EDGE CONSTIUENTS GROUP MEETING HELD ON 3 APRIL 2006

    Moved: Sutton/Murray

    That the minutes of the Tamaki Edge Constituents group meeting dated 3 April 2006 be received.

    CARRIED

11. DISCRETIONARY FUNDING 2005/06

    Moved: Boyle/Welch

    1. That the Board approves $750 from its 2005/06 discretionary funding budget for the Maungarei Community Christian Trust.

    CARRIED

    Moved: Christian/Maka

    2. That the Board approves up to $400 from its 2005/06 discretionary funding budget to cover the costs of hiring a photographer to record Hon Annette King, Police Minister's visit to Tamaki.

    CARRIED

    Moved: Boyle/Murray

    3. That the Board approves up to $100 from its 2005/06 discretionary funding budget for 'Koha' for the Ruapotaka Marae to host the function of Hon Annette King Police Minister.

    CARRIED

12. CHAIRPERSON'S REPORT

    Moved: Sutton/Bhalla

    1. That the board requests the Planning and Regulatory Committee make available the review and feedback from the alcohol ban policy review process to all community boards.
    2. That the Board requests that the appropriate staff members involved with reviewing the alcohol ban policy make contact with the Otahuhu community constable as Otahuhu is an identified hot spot area for public alcohol abuse.
    3. That the verbal report of the Chairperson be received.

    CARRIED

    [ATTACHMENT 12]

13. COUNCILLORS' REPORTS

    13.1. COUNCILLOR'S REPORT – CR LEILA BOYLE

    Moved: Boyle/Welch

    1. That the verbal report of Cr Boyle regarding the following be received:

    • Briefings Panmure and Glen Innes stage 2
    • Otahuhu/Glen Innes network meetings
    • Panmure basin festival
    • Youth council meetings
    • Lesson for Auckland briefing from Cr Storer & Cr Fryer
    • Tamaki College Recreation Centre Trust meeting
    • Footpath tour
    • Contracting issues of Community & Recreation centres
    • Glen Innes CAYAD project meeting
    • Opening of the pasifika festival
    • New Zealand food safety fair
    • Stardome telescope
    • Police liaison meeting in March
    • Transport workshop on road pricing
    • Glen Innes parking
    • Road tolling – congestion charges
    • Tour to Sydney about waste control
    • ALAC Conference in Queenstown
    • Mt Wellington Panmure ANZAC Service
    • Police medallion award ceremony
    • Parking in Glen Innes

    2. That the board requests a report from the Manager Traffic and Roding Services and/or Manager Transport Planning regarding parking in Glen Innes with particular focus on the effects of Park and Ride for the Glen Innes rail station.

    CARRIED

    13.2. COUNCILLOR'S REPORT – CR BILL CHRISTIAN

    Moved: Christian/Sutton

    That the verbal report of Cr Bill Christian regarding the following be received:

    • Otahuhu Anzac day service
    • Planning hearings – mediation session in environment court
    • Mt Wellington roller skating club tournaments
    • Otahuhu Recreation Centre opening
    • Urban tree policy workshop
    • Steve McDowell's farewell
    • Ian Maxwell's farewell

    CARRIED

    13.3. COUNCILLOR'S REPORT – CR RICHARD NORTHEY

    This item was withdrawn.

    13.4. COUNCILLOR'S REPORT – CR JOHN HINCHCLIFF

    This item was withdrawn.

14. BOARD MEMBERS' REPORTS

    14.1. BOARD MEMBER'S REPORT – JAN WELCH

    Moved: Sutton/Murray

    That the verbal report of Board Member Jan Welch regarding the following be received:

    • Panmure business association meeting
    • Tree planting in Sylvia park
    • Urgent decision for graffiti mural
    • Panmure library garden tree removal
    • Tree removal out side Panmure community hall
    • Glen Innes network meeting
    • Van Dammes lagoon meeting
    • Opening of the Otahuhu Recreation Centre

    CARRIED

    14.2. BOARD MEMBER'S REPORT – BOARD MEMBER MIKE MURRAY

    Moved: Sutton/Bhalla

    That the verbal report of Board Member Mike Murray regarding the following be received:

    • Van Dammes Lagoon
    • Tree planting at Sylvia park
    • Glen Innes network meeting
    • Otahuhu network meeting
    • Opening of the Otahuhu Recreation Centre
    • Otahuhu railway station
    • Otahuhu ANZAC Service
    • Community constable at Otahuhu

    CARRIED

    14.3. BOARD MEMBER'S REPORT – MARY BHALLA

    Moved: Sutton/Welch

    That the report of Board Member Bhalla tabled at the meeting and her verbal report regarding the following be received:

    • Citizens Advice Bureaux
    • Local crime issues

    CARRIED

    [ATTACHMENT 14.3]

    14.4. BOARD MEMBER'S REPORT – DAVID MAKA

    Moved: Maka/Sutton

    That the report of Board Member Maka tabled at the meeting be received.

    CARRIED

    [ATTACHMENT 14.4]

15. REPORTS REQUESTED / PENDING

    Moved: Sutton/Bhalla

    That the reports requested/pending be received.

    CARRIED

16. GROUP ACTIVITY REPORTS

    Moved: Sutton/Welch

    That the group activity reports be received.

    CARRIED

    There being no further business the Chairman declared the meeting closed at 8:40 pm.