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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD HELD ON TUESDAY, 22 AUGUST 2006 AT 6:00PM

PRESENT:	Ms	Kate	Sutton	[Chairperson]
	Mrs	Mary	Bhalla
	Ms	Arna	Metcalfe
	Mr	Mike	Murray
	Cr	Leila	Boyle	[out at 6:40 - back at 6:50]
	Cr	Bill	Christian, JP	[out at 6:40 - back at 6:50]
	Cr	Richard	Northey	[from 6:05pm during item 4.1]

1. APOLOGIES

   Moved: Sutton/Boyle

   That an apology for lateness from Councillor Northey and an apology for non attendance from Councillor Hinchcliff and Board Member Jan Welch be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Boyle/Murray

   That the minutes of the Tamaki Community Board meeting held on Tuesday, 25 July 2006 be confirmed as a true and correct record.

   CARRIED

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

   Item 5 was taken at this point.

4. PUBLIC FORUM

   4.1. FARINGDON ROAD SHOPS - BERNICE HALL

   Bernice Hall addressed the Board regarding the Faringdon Road shops. Her concerns were regarding the health risks at the back of the shops due to car tyres, trash and rats. Ms Hall also discussed the issues of parking at Glen Innes.

   Moved: Sutton/Boyle

   1. That Bernice Hall be thanked for her presentation to the Board regarding Faringdon Road shops and the Glen Innes parking issues.
   2. That the issues regarding the Faringdon Road shops raised by Bernice Hall be referred to the relevant Council officers for investigation.

   CARRIED

   4.2. MANGROVE GROWTH IN PANMURE BASIN - MARGARET DANCE

   Margaret Dance did not attend the meeting and this issue was addressed under item 5.

   4.3. GRANT OF NEW LEASE TO OTAHUHU HISTORICAL SOCIETY - WILMA MADGWICK

   Wilma Madgwick introduced Ray Goodger, President and Brian Fitzpatrick, Patron of the Otahuhu Historical Society Inc. to the Board.  Ms Madgwick addressed the Board regarding the grant of a new lease to the Otahuhu Historical Society.

   Moved: Sutton/Murray

   That Wilma Madgwick be thanked for her presentation to the Board regarding the grant of a new lease to the Otahuhu Historical Society and that the matter be further discussed under item 9.

   CARRIED

   [ATTACHMENT 4.3]

   4.4. TAMAKI COMMUNITY DEVELOPMENT TRUST - JENNY NALEY

   Jenny Naley and Alfred Ngaro of Tamaki Community Development Trust addressed the Board regarding the Tamaki Community Development Trust. In particular they expressed their desire to start up a Life Coaching programme, Homework Centre and employ a Youth worker.

   Moved: Sutton/Metcalfe

   That Jenny Naley and Alfred Ngaro be thanked for their presentation to the Board regarding the Tamaki Community Development Trust.

   CARRIED

   [ATTACHMENT 4.4]

   4.5. NEW TOWN CENTRE MANAGER - CHRIS SUTTON

   Chris Sutton introduced herself to the Board as the new Town Centre Manager.

   Moved: Christian/Metcalfe

   That Chris Sutton be thanked for her presentation to the Board regarding her new role as Town Centre Manager of Panmure.

   CARRIED

   4.6. PANMURE BUSINESS ASSOCIATION - PAULETTE KAIUKU, BARBARA KIRKWOOD & HASMUK LAI

   Paulette Kaiuku, Barbara Kirkwood and Hasmuk Lai did not attend this meeting.

   4.7. PLAN CHANGE 7 - ISTHMUS DISTRICT PLAN - FORMER MT WELLINGTON QUARRY - KEITH SHARP

   Keith Sharp, Secretary of Panmure Community Action Group addressed the Board regarding his concerns with the Plan Change 7 - Isthmus District Plan - Former Mt Wellington Quarry (item 10). His concerns were regarding the public not being fully informed of the plans being changed.

   Moved: Sutton/Boyle

   1. That Keith Sharp, Secretary of Panmure Community Action Group be thanked for his presentation to the Board regarding his concerns with the Plan Change 7 - Isthmus District Plan - Former Mt Wellington Quarry.
   2. That the Council planners produce a complete and comprehensive plan of all its roading and traffic management proposals for the Tamaki Edge to be given to the public.

   CARRIED

   [ATTACHMENT 4.7]

   Secretarial Note: Councillor's Christian and Boyle left the room during this item due to the possibility of them being appointed as Commissioners on the hearing.

5. DECLARATION BY COMMUNITY BOARD MEMBER PURSUANT TO SCHEDULE 7, PART 1, CLAUSE 14 OF THE LOCAL GOVERNMENT ACT 2002

   The following Community Board Member made her declaration pursuant to Schedule 7, Clause 14, of the Local Government Act 2002:

   Arna METCALFE

6. 2006/2007 SMALL LOCAL IMPROVEMENT PROJECTS WASHUP

   Moved: Sutton/Bhalla

   That the Board allocates the following from the remainder of its 2006/2007 SLIPs budget:

   Project Name	Amount	Spokesperson
   Otahuhu Esplanade Walkway: Detailed Design and Building Consent Phase	$17,800	Murray/Sutton

   CARRIED

7. DISCRETIONARY FUNDING

   7.1. TAMAKI COMMUNITY DEVELOPMENT TRUST - REQUEST FOR DISCRETIONARY FUNDING

   This item was withdrawn.

8. THE AVENUE - HEAVY VEHICLE USAGE

   Moved: Sutton/Boyle

   That the report from the Senior Traffic Engineer, dated 23 June 2006, be received.

   CARRIED

9. GRANT OF NEW LEASE, SOUTH AUCKLAND INCOME PLANNING SERVICE., OTAHUHU HISTORICAL SOCIETY INC., WHARE MAURI ORA TRUST

   Moved: Sutton/Murray

   1. 1. That the Tamaki Community Board recommends to the Community Development and Equity Committee the granting ofleases to Whare Mauri Ora Trust and South Auckland IncomePlanning Service on the following terms and conditions:

   • Term - 5 years commencing 1 September 2006
   • Rights of Renewal - Two rights of renewal each of five years
   • Rent - Free
   • Maintenance and utilities (outgoings) costs on a per square meter basis
   • All other terms and conditions per Council's Community and Recreation Lease Policy

   2. That the Board recommends to the Community Development andEquity Committee that the Otahuhu Historial Society be granted alease on the following terms and conditions:

   • Term - 5 years commencing 1 September 2006
   • Rights of Renewal - Two rights of renewal each of five years
   • Rent - Free
   • All other terms and conditions per Council's Community and Recreation Lease Policy

   Noting that that South Auckland Income Planning Service and the Whare Mauri Ora Trust who share the premises support this recommendation.

   2. That the following clause be added to the standard lease terms and conditions:

   If the landlord or its successors in title should require possession of any part of the whole of the premises for the purpose of re-development, upgrade or extension of the premises, the Landlord may determine this Lease or any renewal or extension of this Lease as to the part or whole required by the Landlord, by giving 12 months notice in writing to the Tenant. Upon the expiry of such notice, the Lease will immediately terminate in respect of the part of whole to which the notice relates, and the Tenant shall yield up vacant possession of that part or whole of the Premises to the Landlord arising in any way directly or indirectly in connection with termination of the Lease under this clause. However, the rent will reduce in proportion to the area of the premises in respect of which this Lease has ended if the Tenant is paying a current market rental for the Premises.

   CARRIED

10. PLAN CHANGE 7 - ISTHMUS DISTRICT PLAN - FORMER MT WELLINGTON QUARRY

    Moved: Sutton/Bhalla

    That the information regarding public notification of the proposed private plan change 7 to the Isthmus District Plan be received and that the Chairperson be delegated to make a submission on behalf of the Board.

    CARRIED

11. TOM COURT MEMORIAL WALKWAY SAFETY AUDIT

    Moved: Sutton/Metcalfe

    That the memorandum of the Community Planning Group, dated 19 July 2006 be received.

    CARRIED

12. SAFESWIM ANNUAL REPORT 2005-2006

    Moved: Sutton/Bhalla

    That the report of the Environmental Health Specialist, dated 12 July 2006, and the resolution of the Works and Services Committee, dated 3 August 2006, be received.

    CARRIED

13. ALCOHOL BAN POLICY REVIEW FOR COMMUNITY BOARDS

    Moved: Sutton/Christian

    1. That the resolutions from the Planning and Regulatory Committee at its meeting on 13 July 2006 be received.
    2. That the Planning and Regulatory Committee make available to the Board a copy of the report on the findings of the research on best practices around alcohol management.

    CARRIED

14. NEW ZEALAND SRI LANKA BUDDHIST TRUST

    Moved: Sutton/Boyle

    • That the memorandum from the Recreation Planner, regarding the New Zealand Sri Lanka Buddhist Trust's application for funding under the Facility Partnership Scheme, dated 11 August 2006 be received.
    • That the memorandum be sent to the New Zealand Sri Lanka Buddhist Trust for their information.

    CARRIED

15. CHAIRPERSON'S REPORT

    Moved: Sutton/Christian

    1. That the verbal report of the Chairperson regarding the following be received:
    2. That Christine Watson, Group Manager Democracy Services be invited to attend the next Board meeting.
    3. That the Board refers the letter dated 2 August 2006 from Margaret Dance, Secretary Panmure Basin Advisory Committee regarding mangroves in the Panmure Basin under item 4.2 to Cameron Parr, Group Manager Recreation and Community Services for advice as to the position of the City on this matter.
    4. That the Board reiterates its request to the Managers, Traffic and Roading Services and Transport Planning from its July meeting regarding the Princes St interchange for the safety concerns to be investigate and the outcomes advised to the Board.

    CARRIED

16. COUNCILLORS' REPORTS

    16.1. COUNCILLOR'S REPORT - CR BILL CHRISTIAN

    Moved: Sutton/Bhalla

    That the verbal report from Cr Bill Christian regarding the following be received:

    • Attendance at Housing NZ - Talbot Park
    • Attendance at Official Opening Auckland Netball - Morrin Road
    • Attendance at Designing Otahuhu workshop -10 August 2006
    • Attendance at David Lange Memorial Launch - 16 August 2006
    • Attendance at Barbara MacKay's farewell - 18 August 2006
    • Attendance at Ellerslie Panmure CAB Memorial Hall - 28 August 11:30 -  30th Birthday

    CARRIED

    16.2. COUNCILLOR'S REPORT - CR LEILA BOYLE

    Moved: Sutton/Metcalfe

    That the verbal report from Cr Leila Boyle regarding the following be received:

    • Tour of Otahuhu with University
    • Commercial Centre Footpath Cleaning tour
    • Attendance at Keeping It Real training workshop - 11 August 2006
    • Mayfair carpark
    • Attendance at Official Opening Auckland Netball - Morrin Road
    • Attendance at Otahuhu Community Plan workshop
    • Attendance at Footpath Policy meeting
    • Attendance at Graffiti Volunteers Awards
    • Attendance at Safety Awards
    • Sylvia Park Community Plan - Focus Groups - Community Board representation
    • Attendance at David Lange Memorial Launch - 16 August 2006
    • Otahuhu Youth Gang issue meeting - Monday 28 August 2006
    • Development for Vision Board - Board to think of ideas for things to purchase

    CARRIED

    16.3. COUNCILLOR'S REPORT - CR RICHARD NORTHEY

    Moved: Sutton/Murray

    That the verbal report from Cr John Hinchcliff regarding the following be received:

    • Attendance at Consultation Group on developing Older Adults charter - 31 July 2006
    • Attendance at Mayfair Place meeting - 3 August 2006
    • Attendance at Tamaki Edge Constituents meeting - 7 August 2006
    • Attendance at Designing Otahuhu workshop -9 August 2006
    • Spoke at Youth Transition Service Launch - 16 August 2006
    • Attendance at joint workshops with Auckland Regional Council to discuss managing future growth - 17 August 2006

    CARRIED

17. BOARD MEMBERS' REPORTS

    17.1. BOARD MEMBER'S REPORT - MIKE MURRAY

    Moved: Sutton/Northey

    That the verbal report from Board member Mike Murray regarding the following be received:

    • Attendance at Dunkirk Road meeting
    • Attendance Ellerslie Panmure CAB
    • Attendance at Official Opening Auckland Netball
    • Attendance at Barbara MacKay's farewell - 18 August 2006

    CARRIED

    17.2. BOARD MEMBER'S REPORT - Mary Bhalla

    Moved: Sutton/Bhalla

    That the verbal report from Board member Mary Bhalla regarding the following be received:

    • Attendance at AGM - Auckland Refugee Council
    • Attendance at Housing NZ Talbot Park

    CARRIED

    17.3. BOARD MEMBER'S REPORT - ARNA METCALFE

    Moved: Sutton/Bhalla

    That the verbal report from Board member Arna Metcalfe regarding the following be received:

    • Attendance at Otahuhu Community Plan workshop

    CARRIED

18. REPORTS REQUESTED / PENDING

    Moved: Sutton/Boyle

    That the reports requested/pending for August 2006 be received.

    CARRIED

19. GROUP ACTIVITY REPORTS

    Moved: Sutton/Christian

    That the group activity reports for the month of July 2006 be received.

    CARRIED

20. EXCLUSION OF THE PUBLIC: LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Sutton/Christian

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.	General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution
    C1.	Mayoral Living Legend Award	Good Reason to withhold exists under section 7	Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.	Reason to withhold information under section 7
    C1.	To protect the privacy of natural persons, including that of deceased natural persons.	[Section 7(2)(a)]

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:15 pm.