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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD HELD ON TUESDAY, 26 SEPTEMBER 2006 AT 6:00PM

PRESENT:	Ms	Kate	Sutton	[Chairperson]
	Mrs	Jan	Welch	[Deputy Chairperson]
	Mrs	Mary	Bhalla
	Ms	Arna	Metcalfe
	Mr	Mike	Murray
	Cr	Bill	Christian, JP
	Cr	Leila	Boyle	[From 7:15 during item 7]

1. APOLOGIES

   Moved: Sutton/Bhalla

   That the apologies from Councillor Hinchcliff for absence and Councillor Boyle for lateness be accepted.

   CARRIED

2. CONFIRMATION OF MINUTES

   Moved: Sutton/Murray

   That the minutes of the Tamaki Community Board meeting held on Tuesday, 22 August 2006, be confirmed as a true and correct record, subject to the following amendments:

   4.7. PLAN CHANGE 7 - ISTHMUS DISTRICT PLAN - FORMER MT WELLINGTON QUARRY - KEITH SHARP

   The narrative reads as follows:

   Keith Sharp, Secretary of Panmure Community Action Group addressed the Board regarding his concerns with the Plan Change 7 - Isthmus District Plan - Former Mt Wellington Quarry (item 10). His concerns were regarding the public not being fully informed of the plans being changed.

   The narrative to be changed to read as follows:

   Keith Sharp, Secretary of Panmure Community Action Group addressed the Board regarding a request for support for the Group's submission to Plan Change 7 - Isthmus District Plan - Former Mt Wellington Quarry, and the request to Council that planners produce a comprehensive plan of all its roading and traffic management proposals for the Tamaki Edge. Keith Sharp also expressed concern that plans for the Panmure Upgrade were being changed frequently without the knowledge of the Community Action Group.

   CARRIED

   Note: Councillor Christian did not vote or speak on this item

3. EXTRAORDINARY BUSINESS

   There was no extraordinary business.

4. PUBLIC FORUM

   4.1.GLEN INNES MAINSTREET CO-ORDINATOR - ADRIANNA BADER & ANDRE GERMA

   Ms Bader, Glen Innes Mainstreet Co-ordinator and Andre Germa addressed the Board regarding Glen Innes Mainstreet. Ms Bader and Mr Germa spoke in support of a request for SLIPs funding towards beautifying Glen Innes by way of planting wild flowers and setting up plant boxes in the town centre of Glen Innes.

   Moved: Sutton/Bhalla

   1. That Adrianna Bader, Glen Innes Mainstreet Co-ordinator and Andre Germa be thanked for their presentation to the Board regarding Glen Innes Mainstreet.
   2. That the Board refers the Glen Innes Mainstreet request for enhanced flower/amenity planting in the business area to the Manager, Recreation and Community Services noting that the Board supports this initiative for beautifying the Glen Innes area.

   CARRIED

   [ATTACHMENT 4.1]

   4.2. TE AWHI TANGATA - KEN CARPENTER & RANGI RICKIRICKI

   Mr Carpenter and Ms Rickiricki addressed the Board in support of Te Awhi Tangata's request for discretionary funding towards the hireage costs for the Leisure Pool at Glen Innes Aquatics. Mr Carpenter spoke of his personal experiences of recovering from a disability through the Leisure Pool at Glen Innes Aquatics and also answered Board members questions. The item was further discussed during item 6 under Discretionary Funding.

   Moved: Sutton/Christian

   That Ken Carpenter and Rangi Rickiricki be thanked for their presentation to the Board, in support of Te Awhi Tangata's request for discretionary funding and that this item be further discussed during item 6 under Discretionary Funding.

   CARRIED 

   4.3. PANMURE TRAIN STATION PARK AND RIDE - PAM SHOEBRIDGE & KEITH SHARP

   Ms Shoebridge and Mr Sharp addressed the Board regarding the Panmure train station park and ride. Their concerns were regarding the lack of communication between Council and the community about the apparent changes to the Panmure rail station park and ride/bus services.

   Moved: Sutton/Murray

   1. That Pam Shoebridge and Keith Sharp be thanked for their presentation to the Board regarding Panmure train station park and ride.
   2. That the Board advises the General Manager Transport of its extreme frustration with regard to the lack of communication about the apparent changes to the Panmure rail station park and ride/bus services particularly given the previous level of engagement by the Council with the community and the Community Board on this issue.

   CARRIED

   [ATTACHEMENT 4.3]

   4.4. PHASE THREE CONSULTATION : TAMAKI EDGE AREA SCHOOLING NETWORK STRATEGY - ERIC PEDERSON

   Moved: Sutton/Murray

   Mr Pederson updated the Board on the Phase Three Consultation and answered Board members questions.

   That Eric Pederson be thanked for his presentation to the Board regarding Phase Three Consultation : Tamaki Edge Area Schooling Network Strategy.

   CARRIED

5. COMMUNITY BOARD LOCAL FUNDING, 2006

   Moved: Sutton/Bhalla

   1. That the report of the Manager Community Resourcing, dated 8 September 2006, be received.
   2. That the Board approves the following allocations from its 2006/2007 Community Board Local Funding budget:

   Organisation Name	Project Short	Amount ($)
   AIESEC at Auckland Inc	To run a membership recruitment drive at AUT and University of Auckland.	0.00
   Asia New Zealand Film Foundation Board	To fund the ongoing activities of the trust.	0.00
   Auckland Central Sports Trust	To run an adult physical activity and wellness programme in Otahuhu.	2,500.00
   Auckland Central Sports Trust	To run an "Active Families" programme in Otahuhu.	1,000.00
   Auckland Kindergarten Assn, Mt Wellington	To purchase scooters.	1,400.00
   Bo Ai She (Chinese Mental Health Consumer Self-Support Organisation) Inc	Costs associated with staging an art exhibition.	500.00
   Communicare Civilian Maimed Assn Auckland Inc, Glen Innes Day Centre	To fund transportation costs.	400.00
   Communicare Civilian Maimed Assn Auckland Inc, Panmure Day Centre	To fund transportation costs.	600.00
   DOCNZ Festival Trust Board	To purchase a duplicator and projector and costs associated with running the Cinema Club and Masterclass workshops.	0.00
   East Auckland Home and Budget Service Charitable Trust	To provide a budget advisor to work with Housing New Zealand, Glen Innes.	1,000.00
   ESOL Home Tutors Auckland Central Inc	To promote the group's services to potential learners in newspapers.	900.00
   Falepipi he Mafola Niuean Handcraft Group Inc	To purchase a digital camera and a lamination machine.	400.00
   Family Matters Inc	To run two 'Drug Proofing Your Kids" presentations and to train eight new facilitators.	1,000.00
   Glen Innes Business Assn Inc	To stage an exhibition and slide show as part of the 50th Jubilee celebrations.	0.00
   Glen Innes Family Centre Charitable Trust	To design and print promotional material.	1,000.00
   Glen Innes Panthers Netball Club	To purchase office equipment and to fund administration expenses.	200.00
   Glen Innes Playcentre	To purchase a book display unit and folding activity tables.	750.00
   Island Child Charitable Trust New Zealand	To fund a graphic designer to develop a logo, letterhead, business cards and stamp.	600.00
   Manukau Outriggers Canoeing Club Inc	To purchase a laptop computer.	0.00
   Maungarei Community Christian Trust	Costs associated with establishing a Mt Wellington community network.	0.00
   Maungarei Community Christian Trust	Costs associated with delivering the 'Food for Thought" free fruit in schools programme.	900.00
   Mt Wellington Amateur Swimming Club Inc	To purchase a secure equipment trolley to store coaching equipment.	1,100.00
   Mt Wellington Amateur Swimming Club Inc	Costs associated with running a swimming camp.	0.00
   Neighbourhood Support Auckland City Inc	To fund stationery, fundraising materials, equipment and website maintenance and accountability costs.	0.00
   New Zealand Sri Lanka Foundation Inc	Costs associated with staging cultural events.	0.00
   New Zealand Tamil Senior Citizens' Assn Inc, The	To fund various sports events for members.	0.00
   Otahuhu Town Hall Society Inc	To purchase a television, cabinet, DVD/VCR player and DVD player.	800.00
   Otahuhu United Assn Football Club Inc	To fund coaches to attend a coaching course.	900.00
   Panmure Chinese Assn Inc	Costs associated with establishing a dancing group.	300.00
   Parenting With Confidence Inc	To deliver eight "Attitude" presentations at McAuley High School.	900.00
   Ruapotaka Marae Society Inc	To purchase a projector.	1,450.00
   Shakthi Seniors	To fund transportation costs.	500.00
   South Auckland Income Planning Service Inc	To assist volunteers with mileage.	1,000.00
   Tamaki Community Development Trust	To design and produce business cards, a letterhead and a promotional brochure.	1,750.00
   Tamaki Pathways Trust, The	To purchase a laptop computer.	1,550.00
   Te Kohanga Reo o Te Taurere	To purchase musical equipment.	600.00
   Te Pera Mahi Oranga Trust	Costs associated with delivering a six week computer course.	0.00
   Te Pera Mahi Oranga Trust	To purchase safety mats for self defence course participants.	1,000.00
   	TOTAL	25,000.00

   3.  That the Manager, Recreation & Community Services and Manager, Community Planning review the Community Group Assistance policy with a view to establishing a separate community funding source for growth communities.

   CARRIED

6. TE AWHI TANGATA - REQUEST FOR DISCRETIONARY FUNDING

   Moved: Welch/Murray

   1. That the Discretionary Funding application from Te Awhi Tangata seeking funding towards the hireage costs for the Leisure Pool at Glen Innes Aquatics be received.
   2. That the Board grants $520 from its 2006/2007 Discretionary Funding budget to Te Awhi Tangata in support of hireage costs for the Leisure Pool at Glen Innes Aquatics.
   3. That Te Awhi Tangata be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $520.
   4. That the Te Awhi Tangata funding request be referred to the Manager Community Resourcing, for advice to the group about possible funding sources.
   5. That the Te Awhi Tangata group be referred to the Mt Wellington Charitable Trust for further funding possibilities.

   CARRIED

   Moved: Christian/Murray

   6. That the Glen Innes Mainstreet Jubilee funding request for $500 be approved.

   A show of hands was called for on resolution F, in which voting was 1 vote for and 5 votes again. The resolution was declared LOST.

   Moved: Welch/Murray

   7. That the Glen Innes Mainstreet request for funding for the Jubilee be declined given the demands on Tamaki Community Board funding and the need for priority of that funding.

   CARRIED

7. LOCAL EVENT FUNDING - MAUNGAREI COMMUNITY CHRISTIAN TRUST

   Moved: Murray/Welch

   1. That the Local Event Funding application from the Maungarei Community Christian Trust in support of costs associated with funding an Annual Street Light Party be received.
   2. That the Board grants $500 from its 2006/2007 Local Event Funding budget to the Maungarei Community Christian Trust in support of costs associated with funding an Annual Street Light Party.
   3. That the Maungarei Community Christian Trust be requested to provide an accountability statement to the Board following expenditure of the Local Event Funding grant of $500.

   CARRIED

8. TAMAKI BY-ELECTION

   Moved: Sutton/Boyle

   1. That the report of the Electoral Officer, dated 6 September 2006, be received.
   2. That the Tamaki Community Board note the election of Arna Metcalfe to the Board.

   CARRIED

9. TAMAKI EDGE OPEN SPACE NETWORK PLAN

   This item was deferred to the 24 October meeting.

10. DAVID LANGE MEMORIAL ARTWORK OTAHUHU

    Moved: Sutton/Metcalfe

    1. That the report of the Senior Arts Planner, dated 18 August 2006, and the resolutions from the meeting of the Arts, Culture and Recreation Committee, held on 6 September 2006, be received.
    2. That the Board supports the David Lange Memorial Artwork Otahuhu and looks forward to participating in the process and the outcome.

    CARRIED

11. FINDINGS OF THE ALCOHOL RESEARCH TO INFORM THE DECISION MAKING OF AUCKLAND CITY

    Moved: Sutton/Boyle

    1. That the report of the Planner Safer Auckland City, dated 20 July 2006, and resolution E of the meeting of the Public Safety and Community Order Committee held on 11 August 2006 be received.
    2. That the Board requests that the Public Safety and Community Order Committee give active consideration to a possible substantial extension in the geographical area covered by the Otahuhu alcohol ban to include Seaside Park.

    CARRIED 

12. AUCKLAND CITY ISTHMUS FOOTPATH POLICY

    Moved: Sutton/Bhalla

    That the report of the Strategic Planning and Design Manager, dated 24 July 2006, and resolutions of the joint meeting of Transport and Urban Linkages and Recreation and Community Services Committees dated 14 August 2006 be received.

    CARRIED

13. PHASE THREE CONSULTATION: TAMAKI EDGE AREA SCHOOLING NETWORK STRATEGY

    Moved: Sutton/Boyle

    1. That the Discussion Document for phase three of the Tamaki Edge Area Schooling Network Strategy be received.
    2. That the Board form a working party consisting of Board members Sutton, Metcalfe and Murray and Councillor Boyle to make a submission to the Phase Three Consultation : Tamaki Edge Area Schooling Network Strategy noting the permission of the Chair of the Economic Development and Sustainable Business Committee to make this submission, directly to an external agency.

    CARRIED

14. DRAFT LONG-TERM PLAN 2006-2016

    Moved: Sutton/Boyle

    1. That the reply from Council to the Board's submission to Council's LTCCP be noted.
    2. That the Board recommends to the 2006 Annual Plan Direction Setting meeting (with regard to bringing forward the 10 year priorities) that the Otahuhu Pool and Glen Innes Carpark projects be considered for elevated priority.

    CARRIED

15. CORRESPONDENCE RECEIVED - TRACY WINTHER

    Moved: Sutton/Metcalfe

    That the correspondence from Tracy Winther thanking the Board for assisting Maungarei Community Christian Trust in developing a weatherproof area for the community op shop be received.

    CARRIED

16. CHAIR'S REPORT

    Moved: Sutton/Bhalla

    That the written report of the Chair be received.

    CARRIED

17. COUNCILLORS' REPORT

    17.1. COUNCILLOR'S REPORT - CR BILL CHRISTIAN

    Moved: Sutton/Bhalla

    That the verbal report from Cr Bill Christian regarding the following be received:

    • Attendance at Elaine Priors funeral - 9th September
    • Attendance at Tamaki Estuary Pollution Steering Committee meeting - 12th September
    • Death of Sir Hugh Kawharu - standing in as Chair for Ngati Whatua Orakei Reserves Board
    • Attendance at Mock Planning Hearings - 22nd September
    • Attendance at 1st Session Otahuhu Community Plan Feedback - 21st September
    • Attendance at Case for Auckland - 18th September

    17.2. COUNCILLOR'S REPORT - CR RiCHARD NORTHEY

    Moved: Sutton/Murray

    That the verbal report from Cr Bill Christian regarding the following be received:

    • CABX
    • Attendance at Housing Providers meeting - 28th August
    • Attendance at Sylvia Park reference group meeting - 29th August
    • Consultation Review Option 6
    • Attendance at Elaine Priors funeral - 9th September
    • Attendance at Tamaki Edge Roading & Transport meeting - 13th September
    • Attendance at Mayoral Forum - 15th September
    • Attendance at Otahuhu Network meeting - 20th September
    • ·  Attendance at Glen Innes Network meeting - 21st September

    17.3. COUNCILLOR'S REPORT - CR LEILA BOYLE

    Moved: Sutton/Welch

    That the verbal report from Cr Leila Boyle regarding the following be received:

    • Council meeting - Wilma - Living Legend Award
    • Attendance at Police Otahuhu Youth Gang Issue meeting
    • Attendance Ministry of Social Development Organised Youth Gang meeting
    • Attendance at Engagement Community Service providers meeting
    • Attendance at "Turning of the Sod" - Auckland Zoo
    • Community Development and Equity Committee approved zero rent
    • Attendance at Transport meeting - Glen Innes
    • Attendance at Extraordinary Council meeting
    • Oscar meetings with Christine Watson
    • Attendance at Police Liaison meeting - "Cultural Council"
    • Attendance at Glen Innes Network meeting
    • Attendance at Otahuhu Opening Day
    • Attendance at Youth and Local Government meeting - New Plymouth

    CARRIED

18. BOARD MEMBERS' REPORT

    18.1. BOARD MEMBER'S REPORT - MIKE MURRAY

    Moved: Sutton/Northey

    That the verbal report from Board member Mike Murray regarding the following be received:

    • Attendance at Womens National Soccer Final
    • Attendance at Sylvia Park reference group meeting - 29th August
    • Attendance at Mark Gosche's Youth Gang meeting - Otahuhu

    CARRIED

    18.2. BOARD MEMBER'S REPORT - MARY BHALLA

    Moved: Sutton/Metcalfe

    That Board member Bhalla's report, dated September 2006 tabled at the meeting, be received.

    CARRIED

    [ATTACHMENT 18.2]

    18.3. BOARD MEMBER'S REPORT - ARNA METCALFE

    Moved: Sutton/Boyle

    That the verbal report from Board member Arna Metcalfe regarding the following be received:

    • Attendance at Sylvia Park reference group meeting - 29th August
    • Attendance at Otahuhu Community Feedback Day
    • Attendance Ministry of Social Development Organised Youth Gang meeting

    CARRIED

    18.4. BOARD MEMBER'S REPORT - JAN WELCH

    Moved: Sutton/Bhalla

    That the verbal report from Board member Jan Welch regarding the following be received:

    • Attendance Ministry of Social Development Organised Youth Gang meeting

    CARRIED

19. REPORTS REQUESTED

    There were no reports requested.

20. GROUP ACTIVITY REPORTS

    Moved: Sutton/Christian

    That the Group Activity Reports for the month of August 2006 be received.

21. COMMUNITY BOARDS' ACHIEVEMENTS REGISTER

    Moved: Sutton/Murray

    That the Board form a working party to consider what, if any achievements from previous meetings that they wish to be included in the Achievement Register.

    There being no further business the Chairperson declared the meeting closed at 08:32 pm.