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Tamaki Community Board
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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD HELD ON TUESDAY, 28 NOVEMBER 2006 AT 6:38PM

PRESENT:

Ms

Kate

Sutton

[Chairperson]

 

Mrs

Jan

Welch

[Deputy Chairperson]

 

Mrs

Mary

Bhalla

 

 

Ms

Arna

Metcalfe

 

 

Mr

Mike

Murray

 

 

Cr

Leila

Boyle

 

 

Cr

Bill

Christian, JP

 

ALSO PRESENT:

Cr

John

Hinchcliff

 

  1. Top APOLOGIES

    There were no apologies.

  2. Top CONFIRMATION OF MINUTES

    Moved: Sutton/Murray

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 24 October 2006 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    4.1. OTAHUHU TRANSPORT ISSUES - DONNA WYND

    Donna Wynd, addressed the Board regarding concerns with pedestrian safety on Great South Road and proposed a 'Park and Ride' facility in Otahuhu. She requested that the Board request that council investigate the issues and the proposal as a matter of urgency.

    Moved: Sutton/Welch

    That Donna Wynd be thanked for her presentation regarding transport issues in Otahuhu.

    CARRIED

    4.2. MOTORISED SCOOTER FACILITIES - BERNICE HALL

    Bernice Hall addressed the Board, seeking its support regarding the installation of motorised scooter recharging facilities in the local community.

    Moved: Welch/Murray

    1. That Bernice Hall be thanked for her presentation regarding motorised scooter facilities in the community.
    2. That the Board investigate the access and installation of motorised scooter facilities in local community facilities, such as libraries, Citizen Advice Bureaux and community halls.

    CARRIED

    4.3. SLIPS PROJECT FUNDING PROPOSALS - ADRIANA BADER

    Adriana Bader addressed the Board, outlining proposals for the relocation of the Kotuku sculpture and the installation of a shade sail in Mayfair Place, Glen Innes and for Stage 2 in the installation of CCTV cameras in the Glen Innes town centre. She sought the Board's support for the proposals by way of SLIPs funding.

    Moved: Sutton/Boyle

    1. That Adriana Bader, Glen Innes Mainstreet Co-ordinator be thanked for her presentation.
    2. That the proposals for the relocation of the Kotuku sculpture and the installation of a shade sail in Mayfair Place, Glen Innes and for Stage 2 in the installation of CCTV cameras in the Glen Innes town centre be forwarded to the relevant council officers for consideration as SLIPs projects in the 2007/2008 financial year.

    CARRIED

    4.4. RENAMING OF RAILWAY LANE TO MAINFREIGHT LANE

    On the advice of the Ward Manager, Carl Howard-Smith, Director, Mainfreight did not appear at the meeting.

  5. Top TRANSIT CONSULTATION ON TOLLING OF THE WESTERN RING ROUTE

    Moved: Sutton/Bhalla

    1. That the report and resolutions of the Transport and Urban Linkages Committee, at its 8 November 2006 meeting be received.
    2. That Peter Spies, Transit Auckland Regional Manager project be thanked for his presentation to the Board regarding Transit's consultation on the Western Ring Route.
    3. That the Board endorses the resolution of the Transport and Urban Linkages Committee as follows:

    That the Transport and Urban Linkages Committee notes the importance of free routes and an improved public transport system including electrification of the rail system and supports the early completion of the Western Ring Route with alternative funding sources such as:

    • regional petrol tax;
    • introduction of carbon tax;
    • end current exemption on diesel;
    • review road user charges system to ensure compliance;
    • review vehicle registration licensing fees eg. vehicle age, cubic capacity, etc.

    CARRIED

    Moved: Sutton/Bhalla

    1. That the Board expresses its opposition to the principle of tolling on the Auckland Western Ring Route.

    The above motion was put by a show of hands and declared CARRIED by 6 votes to 2.

  6. Top TAMAKI EDGE INITIATIVE 2006 PROGRESS

    Moved: Sutton/Bhalla

    That David Hookway, Auckland Urban Living Manager be thanked for his presentation and attendance.

    CARRIED

    [ATTACHMENT 6]

  7. Top TAMAKI EDGE OPEN SPACE NETWORK PLAN

    Moved: Sutton/Christian

    1. That the report of the Open Space Planner, dated 1 August 2006 be received.
    2. That the Board endorse the Tamaki Edge Open Space Network Plan's prioritised recommendations for adoption by the Arts, Culture and Recreation Committee.
    3. That an Action Plan be developed from the Tamaki Edge Open Space Network Plan to manage the programming, prioritisation and funding of the plan's prioritised recommendations.
    4. That the Board confirms Board Member Jan Welch as its representative in progressing the Action Plan.
    5. That Richard Denney, Open Space Planner and Dave Little, Consultant, Chow Hill, be thanked for their presentation.

    CARRIED

    Items 10 and 11 were taken at this point.

  8. Top GRANT OF OLD/NEW LEASE, AUCKLAND PLAYCENTRE ASSOCIATION INCORPORATED - RIVERSIDE PLAYCENTRE

    Moved: Sutton/Metcalfe

    1. That the report of the Team Leader Recreation and Community Leases dated 14 November 2006 be received.
    2. That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee:

    the granting of a lease to Auckland Playcentre Association Incorporated - Riverside Playcentre on the following terms and conditions:

    • Term - 5 years commencing 1 November 2006
    • Rights of Renewal - Two rights of renewal each of five years
    • Rent - $250.00 + GST per annum
    • All other terms and conditions per Council's Community and Recreation Lease Policy

    CARRIED

  9. Top GRANT OF OLD/NEW LEASE, TAMAKI PLAYCENTRE ASSOCIATION INCORPORATED - MT WELLINGTON

    Moved: Sutton/Murray

    1. That the report of the Team Leader Recreation and Community Leases dated 14 November 2006 be received.
    2. That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee:

    the granting of a lease to Tamaki Playcentre Association Incorporated - Mt Wellington on the following terms and conditions:

    • Term - 5 years commencing 1 January 2007
    • Rights of Renewal - Two rights of renewal each of five years
    • Rent - $250.00 + GST per annum
    • All other terms and conditions per Council's Community and Recreation Lease Policy

    CARRIED

  10. Top PRINCES STREET INTERCHANGE

    Moved: Sutton/Boyle

    1. That the report of the Senior Traffic Engineer dated 17 November 2006 be received.
    2. That the Board advises the General Manager, Transport:
    1. That the Board does not support council contributing to funding for short term improvements.
    2. That the Board requests a further report which advises the target date for the delivery for appropriate improvement measures and what they will be.

    CARRIED

  11. Top RENAMING OF RAILWAY LANE TO MAINFREIGHT LANE

    Moved: Sutton/Murray

    1. That the report of the Team Leader, Data Stewards dated 12 October 2006 be received.
    2. That the inwards correspondence from Phil McQueen, Northern Regional Manager, Ontrack, Mark Thomson, National Property / Development Manager, Toll NZ Consolidated Ltd.  and Wilma Madgwick, Secretary, Otahuhu Historical Society be received.
    3. That the Board refers the submissions from Ontrack and Toll NZ to the relevant officers for investigation of their concerns relating to land ownership and the renaming of Railway Lane.
    4. That the Board directs Mainfreight to discuss the proposal to rename Railway Lane with Ontrack, Toll NZ, Veolia Transport Auckland and United Group Rail with a view to re approaching the council with a proposal when the issues raised have been explored.
    5. That the Board recommends to the Transport and Urban Linkages Committee that it determine a policy regarding the naming of roads after commercial enterprises.

    CARRIED

    [ATTACHMENTS 11.1, 11.2 & 11.3]

  12. Top GLEN INNES HEALTH PROJECT

    Moved: Sutton/Welch

    1. That the report of the Community Facilitator, Glen Innes Health Project dated 8 November 2006 be received.
    2. That the Board expresses its appreciation and thanks to the Community Facilitator for her contribution to the Glen Innes Health Project and work in the local community.

    CARRIED

  13. Top 2006/2007 SLIPS 'WASH UP'

    Moved: Sutton/Bhalla

    1. That the list of SLIPs 'wash up' projects be received.
    2. That the Board approves the following projects for funding from its remaining 2006/2007 SLIPs budget:

    Project

    Amount

    Spokesperson

    Commissariat Reserve Path

    $30,000

    Jan Welch

    Malone Reserve Path Upgrade

    $11,500

    Jan Welch

    Tamaki Neighbourhood Parks Anti-Graffiti Planting

    $11,000

    Mike Murray

    Bert Henham Car Park Fence Replacement and New Planting / Edging

    $56,000

    Arna Metcalfe

    Community Anti-Graffiti Mural November 2006

    $8,000

    Mike Murray

    CARRIED

  14. Top 2007/2008 SLIPS PROJECTS

    Moved: Sutton/Murray

    1. That the list of possible 2007/2008 SLIPs projects be received.
    2. That board members submit projects for scoping for consideration as 2007/2008 SLIPs projects to the ward manager by 30 November 2006.
    3. That the report of the Manager, Democracy Services dated 19th October 2006 be received.
    4. That the Board advises the Chief Executive of its concern that the staff have made a decision that directly affects the functions of community boards without consultation or due process being followed and that the Board recommends that Chief Executive revisit the decision to develop a workable shared outcome for community boards.
    5. That the board does not support SLIPs being prioritised on a 3 yearly cycle as this will not enable boards to be responsive to community needs.
    6. That the proposals for the relocation of the Kotuku sculpture and the installation of a shade sail in Mayfair Place, Glen Innes and for Stage 2 in the installation of CCTV cameras in the Glen Innes town centre be scoped for consideration as SLIPs projects in the 2007/2008 financial year.

    CARRIED

  15. Top 2007/2008 ANNUAL PLAN POLITICAL PROCESS

    Moved: Boyle/Metcalfe

    1. That the report of the Community Board Services Manager dated 8 November 2006 be received.
    2. That a working party of all Board Members:
    1. consider the list of capital works
    2. identify levels of service.
    1. That the Board again repeats its request for a full review of SLIPs funding in light of:
    1. the important role that SLIPs projects for serving the flax/grass roots community.
    2. the small increase of SLIPs funding for 2006 and the significant loss of purchasing power of the SLIPs fund over the last 10 years.
    3. assurances that were given in the 2006 budget debate that there would be a review as part of the 2007/2008 annual plan process.

    CARRIED

  16. Top ELECTED REPRESENTATIVES REMUNERATION 2007/2008 PROCESS

    Moved: Welch/Murray

    That the Board requests that a comprehensive review of the relativities for remuneration be carried out (in particular the relativity between Community Board Members and Councillors).

    CARRIED

  17. Top MAKING GOOD DECISIONS WORKSHOP

    Moved: Welch/Murray

    1. That that the report and resolutions from the 9 November 2006 meeting of the Planning and Regulatory Committee be received.
    2. That the Board nominates the Chair to attend the Making Good Decisions workshop proposed to be held by the Ministry for the Environment in March 2007.

    CARRIED

  18. Top FOOTPATH POLICY

    Moved: Sutton/Bhalla

    That the Auckland City Council Footpath Policy document, dated August 2006, be received.

    CARRIED

  19. Top THE COUNCIL'S ROLE IN BUILDING COMMUNITIES

    Moved: Sutton/Welch

    That the report and resolutions of the Community Development and Equity Committee at its 8 November 2006 meeting be received.

    CARRIED

  20. Top INWARDS CORRESPONDENCE

    Moved: Sutton/Bhalla

    That the correspondence from the Tamaki Community Development Trust, Attitude Programmes, Parents Inc, East Auckland Home and Budget Service and Focus on the Family New Zealand regarding community board local funding be received.

    CARRIED

  21. Top CHAIR'S REPORT

    Moved: Sutton/Murray

    That the tabled report of the Chair be received.

    CARRIED

    [ATTACHMENT 21]

  22. Top COUNCILLORS' REPORTS

    Moved: Sutton/Welch

    1. That the verbal report of Councillor Hinchcliff regarding the following be received:
    • Waterfront Stadium debate
    • Attendance at 'Sister City' relationship functions
    • Attendance at a 'Older and Bolder' seminar
    • Local Governance workshops
    1. That the verbal report of Councillor Boyle regarding the following be received:
    • Attendance at policing and security liaison meeting
    • Attendance at Otahuhu stakeholders meeting
    • Attendance at Sylvia Park Reference Group meeting
    • Attendance at the Mt Wellington Community Church 'Light' festival
    • Attendance at the Glen Innes 'Healthy Kai' function
    • Annual Plan Direction Setting
    1. That the verbal report of Councillor Christian regarding the following be received:
    • Recent funeral of Te Papa RFC President Brian Frisby
    • Attendance at a Royal Akarana Yacht Club meeting and Tamaki Drive traffic concerns
    • Waterfront Stadium debate
    • Attendance at Panmure Basin Advisory Committee meeting
    • Rating / Debt equity ratio
    • Water safety
    • Mayor and Councillors visit to Glen Innes
    • Attendance at Tamaki Estuary Pollution Committee meeting
    • Attendance at Otahuhu Historical Society meeting
    • Presentation by Urban Design Group Manager in Otahuhu
    • Onehunga Christmas lights ceremony

    CARRIED

  23. Top BOARD MEMBERS' REPORTS

    Moved: Sutton/Welch

    1. That the written report of Board Member Bhalla be received.
    2. That the verbal report of Board Member Welch regarding the following be received:
    • Otahuhu social and community issues
    • Attendance at Police liaison meeting
    • Proposed Otahuhu Citizens Advice Bureau
    • 'Walk of Fame' walk in Otahuhu
    • Anti-graffiti murals
    • Inorganic collections
    • Proposed 'Parenting Fair'
    • Liquor licensing issues
    • Attendance at the Glen Innes Networking meeting
    • Attendance at the Penrose High School prize giving
    1. That the verbal report of Board Member Murray regarding the following be received:
    • Panmure Railway Station
    • Attendance at networking meetings in Otahuhu and Panmure
    • Attendance at Otahuhu Town Hall meeting
    • Invitation to the Tamaki Intermediate Prize giving ceremony
    • Panmure Traffic Plan
    1. That the verbal report of Board Member Metcalfe regarding the following be received:
    • Attendance at the Mt Wellington community Church 'Light' festival
    • Meeting with Council officers regarding Otahuhu youth voices
    • Youth Council
    • Otahuhu rubbish issues

    CARRIED

    [ATTACHMENT 23]

  24. Top GROUP ACTIVITY REPORTS

    Moved: Sutton/Welch

    That the group activity reports for the month of October 2006 be received.

    CARRIED

  25. Top REPORTS REQUESTED/PENDING

    There were no reports requested/pending.

  26. Top COMMUNITY BOARDS' ACHIEVEMENT REGISTER

    Moved: Sutton/Metcalfe

    That the following be included on an Achievements Register of successes accomplished during the current term of the Tamaki Community Board:

    • Advocated for no tolling on Western Ring Route
    • Addressed Princes Street traffic/pedestrian issues
    • Funded the following SLIPs projects:
    • Commissariat Reserve Path
    • Malone Reserve Path Upgrade
    • Bert Henham Car Park Fence Replacement and New Planting / Edging
    • Community Anti-graffiti Mural

    CARRIED

    There being no further business the Chair declared the meeting closed at 9.39 pm.
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