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Tamaki Community Board
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MINUTES OF A MEETING OF THE TAMAKI COMMUNITY BOARD HELD ON WEDNESDAY, 7 FEBRUARY 2007 AT 6:00PM

PRESENT:

Ms

Kate

Sutton

[Chairperson]

 

Mrs

Jan

Welch

[Deputy Chairperson]

 

Mrs

Mary

Bhalla

[until 6:53pm, Item 6]

 

Ms

Arna

Metcalfe

 

 

Mr

Mike

Murray

 

 

Cr

Leila

Boyle

 

 

Cr

Bill

Christian, JP

 

 

 

 

 

 

ALSO PRESENT:

Cr

Richard

Northey

 

 

Cr

John

Hinchcliff

 

  1. Top APOLOGIES

    Moved: Kate Sutton/Leila Boyle

    That the apology from Board Member Mary Bhalla for early departure be accepted.

    CARRIED

  2. Top CONFIRMATION OF MINUTES

    Moved: Kate Sutton/Arna Melcalfe

    That the minutes of the Tamaki Community Board meeting held on Tuesday, 28 November 2006 be confirmed as a true and correct record.

    CARRIED

  3. Top EXTRAORDINARY BUSINESS

    There was no extraordinary business.

  4. Top PUBLIC FORUM

    That item 4.2 be taken at this point.

    4.1. YOUTH PROGRAMME AT THE BAILEY ROAD SCHOOL HALL - REQUEST FOR DISCRETIONARY FUNDING -FETUNA ATIGA

    Fetuna Atiga spoke to her application for Discretionary Funding for the youth programme at the Bailey Road School hall.

    Moved: Kate Sutton/Mary Bhalla

    That Fetuna Atiga be thanked for her presentation to the Board in support of her application for Discretionary Funding for the youth programme at the Bailey Road School hall.

    CARRIED

    4.2. WAIPUNA RECREATION AREA FENCE SLIPS PROJECT- TRACY WINTHER, GENERAL MANAGER, MAUNGAREI COMMUNITY CHRISTIAN TRUST

    Tracy Winther, General Manager, Maungarei Community Christian Trust addressed the Board in support of the Waipuna Recreation Area Fence SLIPs proposal and about the activities of the Riverside Community Centre.

    Moved: Kate Sutton/Arna Metcalfe

    That Tracy Winther, General Manager, Maungarei Community Christian Trust be thanked for her presentation to the Board in support of the Waipuna Recreation Area Fence SLIPs proposal and for updating the Board on the activities of the Riverside Community Centre.

    CARRIED

    4.3. NIUEAN LANGUAGE CLASSES - REQUEST FOR DISCRETIONARY FUNDING - GLENDA VILISONI, Tau Fetu Vagahau Niue Group

    Glenda Vilisoni, Tau Fetu Vagahau Niue Group, spoke to her application for Discretionary Funding for Niuean language classes.

    Moved: Kate Sutton/Mary Bhalla

    That Glenda Vilisoni, Tau Fetu Vagahau Niue Group, be thanked for her presentation to the Board in support of her application for Discretionary Funding seeking assistance with Niuean language classes.

    CARRIED

    4.4. SOCCER TEAM UNIFORMS - REQUEST FOR DISCRETIONARY FUNDING - SANTINO DENG, AUCKLAND SUDANESE COMMUNITY INC.

    Santiona Deng, Auckland Sudanese Community Inc., and Ken Maplesden, Sport and Recreation Advisor, addressed the Board in support of the Sudanese Community's application for Discretionary Funding for purchasing soccer team uniforms.

    Moved: Kate Sutton/Bill Christian

    That Santino Deng, Auckland Sudanese Community Inc., and Ken Maplesden, Sport and Recreation Advisor, be thanked for their presentation to the Board in support of the Sudanese Community's application for Discretionary Funding seeking assistance for purchasing soccer team uniforms.

    CARRIED

    4.5. COMMISSARIAT RESERVE - JOSEPH HOWLEY

    This item was withdrawn.

    4.6. PANMURE'S CHINESE NEW YEAR - REQUEST FOR DISCRETIONARY FUNDING - CHRIS SUTTON, MANAGER, PROGRESSIVE PANMURE BUSINESS ASSOCIATION

    Chris Sutton, Progressive Panmure Business Association, spoke to her application for Discretionary Funding seeking assistance with the costs of the proposed Panmure Chinese New Year.

    Moved: Bill Christian/Mary Bhalla

    That Chris Sutton, Progressive Panmure Business Association, be thanked for her presentation to the Board in support of her application for Discretionary Funding seeking assistance with the costs of the proposed Panmure Chinese New Year.

    CARRIED

    Items 8, 8.1, 8.2, 8.3, 8.4, 8.5 were taken at this point.

  5. Top TOM COURT MEMORIAL WALKWAY SAFETY AUDIT

    Moved: Kate Sutton/Arna Metcalfe

    That the report of the Landscape Architect, dated 8 December 2006, be received.

    CARRIED

  6. Top GRANT OF OLD/NEW LEASE, THE SCOUT ASSOCIATION OF NEW ZEALAND - WAINUI SCOUT GROUP

    Moved: Mike Murray/Jan Welch

    1. That the report of the Community Venues Manager, dated 24 January 2007, be received.
    2. That the Tamaki Community Board recommends to the Arts, Culture and Recreation Committee that The Scout Association of New Zealand - Wainui Scout Group be granted a lease over the land at Boundary Reserve, 149 Riverside Avenue, on the following terms and conditions:
    • Term - 5 years commencing 1 January 2007
    • Rights of Renewal - Two rights of renewal each of five years
    • Rent - $250.00 + GST per annum
    • All other terms and conditions per Council's Community and Recreation Lease Policy.

    CARRIED

  7. Top PROPOSED RENAMING OF RAILWAY LANE, OTAHUHU

    Moved: Kate Sutton/Jan Welch

    1. That the report of the Team Leader Data Stewards, dated 8 December 2006, be received.
    2. That the Board notes that in order to commence the road renaming process an approval rate of 75 per cent of all affected parties must be obtained.
    3. That the Board's resolution D from Item 11 at its 28 November 2006 meeting, directing Mainfreight to consult all affected parties, be the basis for further investigation of the renaming application.

    CARRIED

  8. Top 2006/2007 EVENTS AND DISCRETIONARY FUNDING

    8.1. PANMURE'S CHINESE NEW YEAR - REQUEST FOR EVENTS FUNDING - CHRIS SUTTON, MANAGER, PROGRESSIVE PANMURE BUSINESS ASSOCIATION

    [Secretarial note: The Chairperson vacated the Chair, which was assumed by the Deputy Chair, due to a non pecuniary interest regarding the Progressive Panmure Business Association. The Chairperson requested that her abstention be recorded.]

    Moved: Jan Welch/Mary Bhalla

    1. That the Events Funding application from the Progressive Panmure Business Association seeking funding towards the costs of hosting a Panmure Chinese New Year function on Friday, 16 February 2007, be received.
    2. That the Board grants $2,388 from its 2006/2007 Events Funding budget to the Progressive Panmure Business Association to assist with the costs of holding a Panmure Chinese New Year function, on Friday, 16 February 2007.
    3. That the Progressive Panmure Business Association be requested to provide an accountability statement to the Board following expenditure of the Events Funding grant of $2,388.

    CARRIED

    [Secretarial note: The Chairperson resumed the Chair.]

    8.2. EVENTS FUNDING - ANZAC DAY 2007

    Moved: Kate Sutton/Mike Murray

    That the Board allocates $500 each to the Mt Wellington/Panmure RSA and Otahuhu RSA from its 2006/2007 Events Funding budget for 2007 Anzac Day celebrations.

    CARRIED

    8.3. NIUEAN LANGUAGE CLASSES - REQUEST FOR DISCRETIONARY FUNDING - GLENDA VILISONI, Tau Fetu Vagahau Niue Group

    Moved: Kate Sutton/Bill Christian

    1. That the Discretionary Funding application from Glenda Vilisoni, Tau Fetu Vagahau Niue Group, seeking funding to assist with the costs of running Niuean language classes, be received.
    2. That the Board grants $500 from its 2006/2007 Discretionary Funding budget to Glenda Vilisoni, Tau Fetu Vagahau Niue Group, to assist with the costs of running Niuean language classes.
    3. That Glenda Vilisoni, Tau Fetu Vagahau Niue Group, be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $500.

    CARRIED

    8.4. SOCCER TEAM UNIFORMS -REQUEST FOR DISCRETIONARY FUNDING - AUCKLAND SUDANESE COMMUNITY INC.

    Moved: Leila Boyle/Arna Metcalfe

    1. That the Discretionary Funding application from Auckland Sudanese Community Inc. seeking funding to assist with the costs of purchasing soccer team uniforms, be received.
    2. That the Board grants $520.28 from its 2006/2007 Discretionary Funding budget to Auckland Sudanese Community Inc. to assist with the costs of purchasing soccer team uniforms.
    3. That the Auckland Sudanese Community Inc. be requested to provide an accountability statement to the Board following expenditure of the Discretionary Funding grant of $520.28.

    CARRIED

    8.5. YOUTH PROGRAMME AT THE BAILEY ROAD SCHOOL HALL - REQUEST FOR DISCRETIONARY FUNDING -FETUNI ATIGA

    This item was deferred to the March 2007 meeting.

  9. Top 2007/2008 SLIPS

    Moved: Kate Sutton/Bill Christian

    1. That the list of proposed 2007/2008 Small Local Improvement Projects (SLIPs) be received.
    2. That the Democracy Advisor and Chairperson be requested to organise the date, time and projects to be visited on the SLIPs tour and that the tour be prior to 14 March 2007.

    CARRIED

  10. Top REMUNERATION - 2007/2008 INDICATIVE POOL

    Moved: Kate Sutton/Leila Boyle

    1. That the report of the Support Services Manager, Democracy Services, dated 8 January, be received.
    2. That option one be endorsed as the Board's preferred option for the 2007/2008 Remuneration Pool Review on the basis that it maintains existing relativities between the categories of elected representatives.
    3. That the Board requests that a workshop for all Community Board members to review the relativities for post election 2007/2008 remuneration be arranged in November 2007.

    CARRIED

  11. Top SIGNS AND BILLBOARDS BYLAWS

    Moved: Kate Sutton/Leila Boyle

    1. That the Proposed New Signs Bylaw and New Billboard Bylaw Statement of Proposal be received.
    2. That the Board form a working party to meet to prepare its submission on Auckland City's Signs and Billboards Bylaws review.

    CARRIED

  12. Top UPDATE ON YOUTH GANGS ISSUES IN AUCKLAND

    Moved: Leila Boyle/Jan Welsh

    That the report of the Policy and Planning Manager, dated 28 November 2006, and the resolutions from the Community Development and Equity Committee meeting, held on 13 December 2006, be received.

    CARRIED

  13. Top POSITIVE AGEING IN AUCKLAND DRAFT PLAN

    Moved: Leila Boyle/Arna Metcalfe

    1. That the Positive Ageing in Auckland Draft Plan be received.
    2. That the Board form a working party to meet to prepare its submission on the Positive Ageing in Auckland Draft Plan.

    CARRIED

  14. Top CORRESPONDENCE RECEIVED

    14.1. CORRESPONDENCE RECEIVED - COMMISSARIAT RESERVE

    Moved: Jan Welch/Mike Murray

    That the correspondence from Joseph Rowley regarding his request for the removal of the basketball facility at Commissariat Reserve in Mt Wellington, be received.

    CARRIED

    14.2. CORRESPONDENCE RECEIVED - MAUNGAREI COMMUNITY CHRISTIAN TRUST

    Moved: Jan Welch/Mike Murray

    That the correspondence from the Maungarei Community Christian Trust thanking the Board for its 2006/2007 Discretionary Funding grant of $500 towards the costs of the Annual Street Light Party, be received.

    CARRIED

    14.3. CORRESPONDENCE RECEIVED - MAUNGAREI COMMUNITY CHRISTIAN TRUST

    Moved: Jan Welch/Mike Murray

    That the correspondence from the Maungarei Community Christian Trust thanking the Board for its 2006/2007 Discretionary Funding grant of $900 towards the costs of the Food for Thought programme, be received.

    CARRIED

  15. Top CHAIRPERSON'S REPORT

    Moved: Kate Sutton/Mike Murray

    1. That the report of the Chairperson, tabled at the meeting, be received.
    2. That the verbal report of the Chairperson regarding the proposed retail space at the Quarry be received.

    CARRIED

    [ATTACHMENT 15]

  16. Top COUNCILLORS REPORT

    Moved: Kate Sutton/Arna Metcalfe

    1. That the verbal report of Councillor Richard Northey regarding the following be received:
    • Panmure Christmas Parade
    • Tamaki Innovation Project
    • Regional Governance
    • Electoral Working Party
    1. That the verbal report of Councillor John Hinchcliff regarding the following be received:
    • Holiday in South California
    • Oranga Festival
    • Water Fluoridation
    • Hamburg Delegation
    • Pacific Island Advisory Board
    1. That the verbal report of Councillor Leila Boyle regarding the following be received:
    • Democracy Services Service Delivery Model
    • Tamaki Edge Constituent Group Dinner
    • Panmure Rail Station
    • Project K
    • Zoo Music Events
    • Introduction to the NZ Precinct
    • Auckland Fair Trade City
    • Oranga Festival
    1. That the verbal report of Councillor Bill Christian regarding the following be received:
    • Planning Hearings
    • Peterson Reserve
    • Transit's Newmarket Viaduct Project/Epsom Protection Society
    • Oranga Festival
    • Tamaki Estuary Steering Committee - David Hookway

    CARRIED

  17. Top BOARD MEMBERS REPORT

    Moved: Kate Sutton/Mike Murray

    1. That the verbal report of Board Member Mike Murray regarding the following be received:
    • Christmas Function with the Mayor
    • Panmure Train Station
    • Panmure roundabout
    1. That the verbal report of Board Member Arna Metcalfe regarding the following be received:
    • Community Advisor Group - Otahuhu Recreation Centre
    • Green prescriptions
    • Graffiti
    1. That the report of Board Member Mary Bhalla, tabled at the meeting, be received.

    CARRIED

    [ATTACHMENT 17]

  18. Top REPORTS REQUESTED/PENDING

    Moved: Kate Sutton/Mike Murray

    That the reports requested/pending as at February 2007 be received.

    CARRIED

  19. Top GROUP ACTIVITY REPORTS

    Moved: Kate Sutton/Mike Murray

    That the Group Activity Reports for the months of November and December 2006 be received.

    CARRIED

  20. Top COMMUNITY BOARDS ACHIEVEMENT REGISTER

    Moved: Kate Sutton/Mike Murray

    That Board Members advise the Chairperson of items they wish to be included on an Achievements Register of successes accomplished during the current term of the Board.

    CARRIED

  21. Top EXCLUSION OF THE PUBLIC : LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987

    Moved: Kate Sutton/Mike Murray

    That the public be excluded from the following part(s) of the proceedings of this meeting.

    The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

    Item No.

    General subject of each matter to be considered

    Reason for passing this resolution in relation to each matter

    Ground(s) under section 48(1) for the passing of this resolution

    C1.

    Mayoral Living Legends

    Good Reason to withhold exists under section 7

    Section 48(1)(a)

    This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

    Item No.

    Reason to withhold information under section 7

     

    C1.

    To protect the privacy of natural persons, including that of deceased natural persons.

    [Section 7(2)(a)]

    CARRIED

    There being no further business the Chairperson declared the meeting closed at 8:00pm.
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